22 FREE Vehicle Inspection Forms

There are numerous tasks an auto mechanic must perform daily, among them being vehicle inspection. This starts from car inspection for title loans, pre-delivery inspections, sixty-point dealer inspections, used cars full pre-purchase Inspections, to faster oil change inspections. Suppose you work in a car dealership, then you must have come across numerous professionally designed vehicle inspection forms, and they are always at your disposal. However, if you work in a repair shop that is still developing, you are likely to find it a bit complicated.

You must know that the vehicle inspection form is usually used on multiple occasions. Furthermore, it ensures that you do not forget to examine any of its elements. This assures you that the vehicle is ready to be on the road. Remember, the driver is not supposed to use a specific kind of form. Thus, before the drivers complete the document, they should consult and check with the Motor Vehicles Local Departments office. This in-depth information will make you more informed on the vehicle inspection form.

What Is a Vehicle Inspection Form?

This is a document that features sufficient information concerning motor vehicles. Besides, it also verifies the condition of the vehicle. On the other hand, this document proves whether your vehicle is worth going to the road or whether some parts require being examined before you proceed to use the car.

Essential Elements of a Vehicle Inspection Form

To efficiently run your vehicle inspection, there are several elements you need to consider, such as:

  • Introduction. Before commencing the body of your vehicle inspection form, you need to make sure that you introduce what you are going to handle.
  • Inspection details. Here, you need to ensure that you record down your vehicle inspector’s detail. Ensure that you also record the vehicle’s operator information. And note down your vehicle’s details.
  • Brakes. Examine the brakes as you test your emergency brakes.
  • Bumpers. Ensure that you examine the rear bumper as well as the front bumper.
  • Interior. Under this section, make sure that you check whether you have any given emergency tool, trick out heating. You must also try out if the rear and front defrosters function. Bear in mind that you also have to inspect your seat belts and check your horns.
  • Insurance and License details. Check if the operator of the vehicle has valid insurance and a driver’s license.
  • Lights. Would you please make sure you check your headlights and the taillights are fine? Examine the brake lights, check the turn signals, reverse lights and text the four-way flashers. Last but not least, ensure that the license plate is functioning.
  • Mirrors. Inspect both the inside as well as the outside mirror.
  • Tires. Observe if the wheels and tires match. After that, inspect the tire condition. Proceed and check your wheel alignment. Moreover, ensure that the condition of your spare tire is suitable. It would help if you also examined tools for tire replacement.
  • Under the hood. This section requires you to inspect your brake fluid level, hoses, battery, engine oil level, and quality. Ensure that you also examine your power steering fluid quality and level and measure the windshield washer fluid.
  • Accessories and windshield. You must check your windshield, examine the rear window. Ensure that the windows are in perfect condition. Check your window controls and examine the windshield wipers.
  • Takeaway. Offer the vehicle inspection the final verdict and inform the owner that they can collect the vehicle. You can also notify the owner of the car that they have failed the Inspection. After that, you can list the sources as well as a related checklist.

Vehicle Inspection Forms and Templates

Vehicle Inspection Form #01

Vehicle Inspection Form #02

Vehicle Inspection Form #03

Vehicle Inspection Form #04

Annual Hi Rail Safety Inspection Checklist


California Vehicle Inspection Form

Colony Specialty Automobile Vehicle Inspection Form







Pre trip Post trip Inspection Form

Taxicab Vehicle Inspection Form





Used Truck Inspection Form

Vehicle Condition Report

    How to Fill out a Vehicle Inspection Form?

    Most people are aware of a vehicle inspection form, but they are unsure how to fill it. Filling the vehicle inspection form is a straightforward procedure. However, you might find it tricky, more so if you are doing it for the first time. Here is an overview of how you should fill your vehicle inspection form:

    Step 1- Introduction

    Ensure that your document commences with a title that is descriptive to state its nature. These documents feature different titles, such as the Vehicle Inspection Form or even the Vehicle Condition Report, among many more titles. Suppose the document incorporates the service company filling. It can also feature its location as well as the logo.

    Step 2- The inspector’s information

    You need to indicate your inspector’s name, examining the condition of your vehicle in this form.

    Step 3- Information concerning the owner

    Here, you need to generate information about the owner of the car. This information should include the owner’s name, address, driver’s license number, and telephone number. Remember, this information is essential for identification.

    Step 4- Vehicle information

    The vehicle inspector can use this form to document information about the vehicle as they inspect. Furthermore, it can state the VIN, odometer readings, year, make, and model.

    Step 5- Motor vehicle condition

    In this section, you need to ensure that you describe the inspection results thoroughly. You can describe the state of the muffler, transmission, brake lines, engine, battery, and lights and tires, among many more states.

    Step 6- Comment

    Suppose there are any recommendations or comments that inspectors would like to address. They should make sure that they do it in this section.

    Step 7- Conclusion

    After finalizing the report, the inspectors should ensure that they summarize everything written in this document. Furthermore, they should also state the vehicle’s condition, whether it requires immediate attention, requires attention, or if the vehicle’s condition is acceptable. If it needs immediate attention, it means it does not qualify to be on the road until the issue is addressed.

    Step 8- Date and signature

    This form should be signed by both the owners as well as the inspector of the vehicle. Apart from the signature, they also need to designate their date and name on this specific document.

    Types of Vehicle Inspection Form

    There are many types of vehicle inspection forms in the industry. Below is an in-depth discussion highlighting the best types of vehicle inspection form:

    • Full inspection form. This is ideal for a thorough inspection, such as a pre-purchase Inspection.
    • Medium inspection form. You must understand that this kind of inspection form is appropriate for more significant inspections, such as those you conduct with the transmission fluid services, coolant, as well as brake. Similarly, you can also utilize it on faster oil changes because it is concise and does not need you to get rid of wheels to examine the rotors and pads.
    • Quick inspection form. It is appropriate for a quick inspection, which is usually carried out during the oil changing. Many people usually like to see what their car looks like, what they need to fix next, and whether it requires immediate action. On the other hand, it also acts as a reminder and visualizes this professionally.

    Apart from this, you can also consider these types of vehicle inspection forms:

    • Air conditioning inspection form
    • Motorcycle inspection form
    • Cooling system inspection form


    What is an inspection form?

    This is a document that features information about an item. Besides, this document verifies the condition of the item.

    What are the three types of vehicle inspection?

    There are three primary types of vehicle inspection, namely:

    • A 12- point inspection
    • Insurance inspection
    • Courtesy inspection

    What do you look for in a pre-trip inspection?

    When looking for a basic pre-trip inspection, there are certain things you should consider. This includes inspecting lights, gauges, kingpins, ball joints, shock absorbers, clutch, brakes, 5th wheel, tires, leaks, and fluid levels.

    What do you look for in on-the-road Inspection?

    You probably do not know what you need to look for in an on-the-road Inspection. Therefore, below is a highlight of what you should look for in the pre-trip Inspection:

    Brakes and clutch

    Make a point of checking how your car reacts when braking. It would also help examine how it reacts when driving to confirm whether it can pull to either side of under-breaking. Thus, it is unsafe for you to drive a car that cannot, especially when under braking.


    You can test this under a driving condition. If you are a qualified technician, you can be familiar with many things that most drivers miss. This includes suspension, vibrations as well as engine sounds. Before you go for a trip, you need to check the wheel alignment if it has an issue.

    Spare wheel

    Before embarking on a long journey, you need to ensure that you have a spare tire with the spanner and the jack in your car. Confirm if they are working appropriately. The spare wheel should also feature an adequately inflated tire. This will prevent you from stacking in the middle of nowhere.

    Drive belts

    When checking under your vehicle, inspect if the drive belt incorporates any crack. Suppose the drive belt is worn out or damaged. You are likely to experience a whole engine shutdown. This means you will not be able to charge the battery and your vehicle will commence overheating. Before going for a road trip, check your drive belt.


    Make sure you follow your under-the-hood fluid level examination. It is suitable to find out whether there are any leaks from multiple hoses and components underneath the car. If you find anything unusual, such as oil coolant or spots, ensure your vehicle gets examined by a professional technician.

    Brake pads

    Likewise, it would help consider brake pad wear, which has metal on the outer part and composite inner part. Bear in mind that the composite inner part needs to be 5mm thick. If it is below this, you need a replacement. Ensure that the car brake works adequately and does not click more than four times. And if it does more than four times, then it is n not worth going to the road.


    Ensure that you confirm your wipers are clearing water from your windscreen before you go for a trip. It is not okay to drive a car with an inappropriate wiper.


    In any case, your trip involves driving in a misty condition or even at night. You need to make sure that your entire car lights are functioning correctly, more if you are going somewhere you are not familiar with.


    To check the fluid, you need to look under the bonnet to examine the brake fluid. If the level is too low, then your car is not worth going to the road

    What do you look for in a post-trip inspection?

    A post-trip inspection is like a pre-trip in many aspects. However, it is a must that you feel the Detailed Driver Vehicle Inspection Report (DVIR). Therefore, during the post-trip Inspection, you need to consider the following accessories and parts:

    • Windshield and wipers
    • Horns
    • Tires, this includes sidewalls and threads
    • Reflectors and lighting devices
    • Steering mechanism
    • Parking brake
    • Service brakes, including the trailer brake connections

    Final Thoughts

    From the comprehensive post above, you are now familiar with the vehicle inspection form. It guarantees you all the information you need to know about your vehicle inspection form. Safety offers, mechanics, and drivers can use the vehicle inspection form, especially during pre-start checks and regular inspections. Ensure that you go through the information above in order not to miss anything.