Home   /   Letters   /   

Request Letter for Certificate: Format & Sample Letters

This is a letter which is primarily written to an organization or individual when the writer is in need of favor, permission, and information among many others. It is usually written for various purposes some of which include; jobs, recommendations, meetings, and holidays among others.

Advertisements

The letter can be formal or informal depending on the relationship, and the nature of the request. Moreover, a letter of request can be long or short which is guided by the objective of writing. It, however, must clear to pass the message to the recipient without much struggle.

Letter Format

This is a letter written to the institution an individual has been schooling in requesting for a recommendation certificate or certificate of employment to serve as verification from the institution to potential employers. Such a letter captures the name and the course that an individual has been pursuing. It should be formal and straight to the point.

Request for Certificate of Employment Letter Format

To,The Principal,

EFG School,

City.

(Leave 1 line gap)

Date

(Leave 1 line gap)

Subject

(Leave 1 line gap)

Respected Sir/Madam,

I, (insert your full names), am a student (an employee in case already working for an organization) in your institution pursuing a course leading to graduation with a degree in Aeronautical Engineering. I am writing this letter (continue to state your reason for writing the letter).

Here, indicate that the letter will help you to identify yourself to potential employers.

On the final sentence express that you will be grateful if your request is approved.

(Leave 1 line gap)

Thank you.

Yours faithfully,

Sign here

Your Name.

Sample Request Letter for Certificate of Course Completion

This is letter that’s written to request for a certificate once an individual has completed he or she was pursuing.

Sample Letter for Course Completion

To,The Head of Department,

Medical Sciences Department,

Medical School International,

12th June, 2010

Subject: Certificate of Course Completion

Respected Sir,

My name is Sylvester Oo of registration number MS-2009/007. I was pursuing a degree course in Microbiology in the Medical Science Department which I have since completed. I would like to begin searching for employment before graduation. I, therefore, kindly request for a certificate of course completion to help me present my qualification to potential employers.

I will be highly appreciative if you consider my application.

Thank you.

Yours faithfully,

Signature______

Silverstar Oo

Request Letter Certificate from School/College

This is a letter written by a student who has already completed his or her studies and has also graduated. The purpose is to request for issuance of the certificate for which course/study he or she was pursuing.

Here is a sample letter showing how it would appear.

To,The Principal,

Magnate College,

Johannesburg.

24th Oct, 2016

Subject: Request for Certificate

Respected Madam,

My name is Kimin Yee of registration number 18/015/2015. I was a student at your college until last year following which I graduated with a Second Upper Degree in Mathematics. I was not able to receive my certificate in time since I had a fee balance which I have since cleared.

I humbly request for issuance of my certificate.

I will be grateful if you consider my request.

Thank you.

Yours faithfully,

Signature______

Kimin Yee

Request Letter for Certificate of Employment

This is a letter that is written to the human resource manager or the administrator depending with the company for with an aim to request the company to give you a certificate or recommendation letter for having worked with them. The letter should specify the period an individual has worked for the company and his or her position in the company.

Sample Request Letter to Issue the Certificate of Employment

To,The Human Resource Manager,

Barclays Bank Ltd,

London.

27th Sep, 2018

Subject: Request Letter for Certificate of Employment

Respected Sir,

My name is Roselyn Kate, an employee at your organization (Employee No: BBL7654/2018). I have been working in your organization for the past six months during I have enjoyed working with you. According to the terms of service with the organization, as outlined on the appointment letter, I was supposed to receive my employment certificate after my probation which I completed in May 2018 following which I was given a salary boost. I, however, have not received my certificate of employment up to date.

I humbly request that you help process my employment certificate. The certificate will be a great motivation to me even as I continue working with the organization.

Thank you in advance.

Yours faithfully,

Signature______

Roselyn Kate

Sample Request Letter to Issue Bonafide Certificate for Passport

This is a request letter written by a bonafide student to request for a certificate from the institution he or she studies in to apply for a passport (or other purposes that may need the certificate).

Here is a sample representation of a Bonafide Certificate:

To,The Dean of Students,

Witness College International,

California.

12th May, 2015

Subject: Request for Bonafide Certificate

Respected Madam,

My name is Kilkan Anko a student in your institution pursuing a diploma course in Hotel Management. My registration number is WCI/2018/207/009. My passport is expiring next month. This will mean that I am in this country illegally, something I wouldn’t like to happen.

I am writing this letter to request for issuance with a bonafide certificate so I can re-apply for my passport. Kindly help me so to avoid rushing when it is already late.

Thank you.

Yours faithfully,

Signature_____

Kilkan Anko

Sample Request Letter for Return of Original Certificates

This is a letter written to request the institution to return the original certificates having repossessed them for either reason.

Here is a sample letter:

To,The Principal,

Kleas University College,

Mogadishu.

12th Mar, 2002

Subject: Request for Return of my Original Certificates

Respected Sir/Madam,

I am August Mar, a former student at your institution with registration number 45/2015/Msc/Kle. I am writing to request for the return of my original certificates which you withheld during my Msc studies. I need the certificates to apply for jobs and other purposes.

I will be highly appreciative if you consider my application.

Thank you.

Yours faithfully,

Signature____

August Mar

Request for a Certificate of Enrollment

This is a certificate that is written to request for a certificate following enrollment for a course or an event among others.

Sample Request Letter for Certificate of Enrollment

To,Events Coordinator,

Western College International,

Nairobi.

23rd Jun, 2017

Subject: Enrollment Certificate

Respected Sir/Madam,

My name is John Mark (Enrollment Ticket No: 85) I enrolled for the Inter-varsity Games due to happen in September. I am writing this letter to request for enrollment certificate since I have not received one as yet.

I humbly request for your facilitation so that I get the certificate in the soonest time possible since other stages need one to have it before he or she can proceed.

Thank you.

Yours faithfully,

Signature____

John Mark

Request Letter for Certificate of Employment for Loan

This is a request letter that is written to the employer to get an employment certificate to use in borrowing a loan.

Request to Issue Certificate of Employment for Loan Purpose

To,The Human Resource Manager,

Mun and Sons International,

London.

27th Jan, 2018

Subject: Request Letter for Certificate of Employment

Respected Sir,

My name is Morrison Kim, an employee at your organization (Employee No: 25). I have been working in your organization for the past 4 years during I have really enjoyed working with you.

I humbly request that you help process my employment certificate so that I can present it to a financial institution I’m seeking a loan from.

Thank you.

Yours faithfully,

Signature______

Morrison Kim

Request Letter for Certificate of Employment for Travel

Sometimes before you can travel, the travel agencies may require you to provide documented information regarding your work. This is where a certificate of employment becomes of essence, and the need to apply for the same may arise.

Here is a sample letter for certificate of employment for travel

To,The Human Resource Manager,

Baraq Ltd,

New York City.

13th Mar, 2016

Subject: Request Letter for Certificate of Employment to aid my Traveling

Respected Sir,

My name is Precious Rose, an employee at your organization (Employee No: 126). I have worked for your organization since 2010. I am writing this letter to request you to assist me to acquire my certificate of employment since I would like to use it in my travel arrangements.

I humbly request that you help process my employment certificate, so I can present it together with other documents as I make my travel arrangements.

Thank you in advance.

Yours faithfully,

Signature______

Precious Rose

Essential Parts of a Request Letter

When writing a request letter, the following elements are of core significance and should not be missed.
  • The name of the writer.
  • The date the letter is written
  • The address of the recipient
  • Subject line, salutation.
  • Body (the main message).
  • Closing remark, writer’s signature and finally a name of the writer once more.