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Request Letter for Certificate: Format & Sample Letters

This is a letter which is primarily written to an organization or individual when the writer is in need of favor, permission, and information among many others. It is usually written for various purposes some of which include; jobs, recommendations, meetings, and holidays among others.

The letter can be formal or informal depending on the relationship, and the nature of the request. Moreover, a letter of request can be long or short which is guided by the objective of writing. It, however, must clear to pass the message to the recipient without much struggle.

Letter Format

This is a letter written to the institution an individual has been schooling in requesting for a recommendation certificate or certificate of employment to serve as verification from the institution to potential employers. Such a letter captures the name and the course that an individual has been pursuing. It should be formal and straight to the point.

Request for Certificate of Employment Letter Format

To,

The Principal,

EFG School,

City.

(Leave 1 line gap)

Date

(Leave 1 line gap)

Subject

(Leave 1 line gap)

Respected Sir/Madam,

I, (insert your full names), am a student (an employee in case already working for an organization) in your institution pursuing a course leading to graduation with a degree in Aeronautical Engineering. I am writing this letter (continue to state your reason for writing the letter).

Here, indicate that the letter will help you to identify yourself to potential employers.

On the final sentence express that you will be grateful if your request is approved.

(Leave 1 line gap)

Thank you.

Yours faithfully,

Sign here

Your Name.

Request Letter for Experience Certificate

A request letter for experience certificate is written to the employer by the employee in request of a certificate that certifies that the employee has worked in the current organization. This letter is written in a formal format. Here is a sample of the letter:

Sample Request Letter for Experience Certificate

Date: 12/3/2022

To
Mr. Dickson Lee
Manager
Human Resource Department
Wells Company

Subject: Request for Issue of Experience Certificate

Dear Sir,
I was working in the finance department of Wells Company, as the chief accountant from 2/8/2008 to 10/12/2020. As you are aware, I resigned on 10/12/2020 due to some personal reasons. I am kindly requesting you to kindly issue an Experience Certificate in my favor with regard of the work that I did during my stay at the company.

I diligently performed my work in the finance department and there has not been a major mistake that was noted during my 10 years in the department. I have attached a document with details of various areas of work that I have performed during the time that I worked at the company for your reference in writing the letter. I look forward to a letter that is favorably written for the work that I performed in my time.

Thanking you in advance for a positive response at the earliest possible.

Yours sincerely,

Allan Jackson.

Request Letter for Certificate of Residence

A request letter for certificate of residence is written to the gazette officer in the government or an authorized person, it could be the landlord, the tax agents or any other legal body of a country to request for residency certificate.

This certificate is used for the following reasons:

  • To prove a person’s place of residence
  • In connection with various tax and social security contributions
  • When renewing your driving license
  • In some cases, it is also a requirement for schools
  • To register for visa or national programs

Here is a sample of request letter for certificate of residence to the landlord:

Sample Request Letter for Residence Certificate

13/4/2010

Dear Leonard,

Subject: Application for Residence Certificate

I am writing to request for residence certificate for the purpose of applying for applying for Visa. I have been renting your house in California for the past 6 years to date. I have attached all the documents that are necessary to complete this purpose.

Kindly make arrangements of the availability of the certificate.

Thanking you

Yours Truly

Enzoy

Request Letter for Certificate of Insurance

A request letter for certificate of insurance is written to a vendor, a contractor or other entities in request for insurance certificate.it is helpful when proof of appropriate insurance is required.

Certificate of Insurance Request Letter

12/5/2008

Mr. Hanson
Load Company
South Street 1245

RE: Current Certificates of Insurance

Dear Hanson,
The policy of our company is to work with companies who are properly insured. I kindly request that you provide the following certificates for the line indicated:
Subcontractor- provide certificate of insurance and maintain insurance for general liability of motor vehicles and workers compensation, including employer’s liability. Your company must be named as an additional insured on the certificate of insurance.

Fabricator- provide certificate of insurance for general liability (state the minimum amount). Your company must be named as an additional insured on the certificate of insurance.

Supplier/Vendor- provide certificate of insurance for general liability coverage with minimum limits (state the minimum amount)
Design professional- provide certificate of insurance for general liability and professional liability coverage (state the minimum amount)
All certificates of insurance must be provided directly from your insurance agent or insurance company.

Thank you for your prompt attention to this request.

Yours truly

Request Letter for Account certificate

This is a letter that is written in request for account certificate. The letter is addressed to the bank manager or any other authorized person in the institute who issues the certificate. This certificate is important for keeping record and can as well be used for other purposes. Here is a format of this letter:

Sample Request Letter for Account Certificate

Date….

The Manager
Bank/Institute Name
Branch Name

Subject: Account Maintaining Certificate for Account No XYZ-123

I am kindly requesting for account maintaining certificate of subject account maintain by my name as per bank record.
Kindly deliver the letter to:

Name…
Address…

I look forward to receiving this letter at your earliest possible. Thanking you

Yours truly

Chief Executive
Institute Name
Contact No. and Signature

Request Letter for Certificate of Compliance

This is a letter written by those people who are requesting assurance that an entity or the product is in compliance with the state taxes administered by the department of revenue. The letter is addressed to a competent authority who will state that they have confirmed that the business that you are doing meets the required specifications.

Sample Letter for Certificate of Compliance

The Great Company
1067-North Street
California
12/5/2018

Dear (Compliance Manager)
This letter is to kindly request for compliance certificate. The great company is a real estate firm which is in California.

I have attached all the necessary documents to show that I am in compliance with all the standards of real estate policy. I thank you.

Yours truly

For great company

Request Letter for Salary Certificate

Request letter for salary certificate is written by the employee to the employer or the finance manager in request for a salary certificate. This certificate is useful in many ways especially when one wants to request for a loan from a bank. Here is a sample of this letter:

Request for Salary Certificate for Bank Loan Purpose

12/4/2017

Dear Jane,
I am kindly requesting for a salary certificate for my account. My employment No. is 1254379. I need this certificate before 14/4/2017. I have applying for a bank loan and this certificate is part of the requirements for the loan to be approved.

Kindly include all the details so that the process can be completed without any problem. I thank you.

Regards

Mike

Request Letter for Still Working Certificate

This is a letter that is written by an employee to the employer or the manager to request a certificate that shows that the person is still working in an organization or a company. This is an important certificate when one is looking for another job.

Request Letter for Certificate from Current Employer

3/5/2010

The manager
ABZ Company

Dear Sir,
Subject: Request for Still Working Certificate.
Working in ABZ Company for the last 10 years as an office administrator has made me become the best in my area of expertise. I enjoy working with everybody and over these years, I have grown to be better.

I have been given an opportunity to work in the office of the governor in the same position. This is a great opportunity for me. I am kindly requesting for this certificate to help me in getting the job. I will appreciate if I get the letter before 6/5/2010.

Thanking you

Best regards,

Mary

Request Letter for Provisional Certificate

This letter is written to the principal by the student in request for provisional certificate. The certificate is important if a person wants to join another college. It is also a good part of a person is applying for a job.

Application for provisional certificate

Principal

College Name
Location
Date:

Subject: Request for Provisional Certificate

Dear Sir/Madam,
I am Johnson of Class 4D. I successfully completed my degree course and I hereby request for my provisional certificate.

I need this certificate because I am looking for a job and this is an important document that will help me in my search for a job. I will be very thankful if I will be able to get the certificate before the end of this month.

Thanking you

Yours truly

Thomson

Sample Request Letter for Certificate of Course Completion

This is letter that’s written to request for a certificate once an individual has completed he or she was pursuing.

Sample Letter for Course Completion

To,The Head of Department,

Medical Sciences Department,

Medical School International,

12th June, 2010

Subject: Certificate of Course Completion

Respected Sir,

My name is Sylvester Oo of registration number MS-2009/007. I was pursuing a degree course in Microbiology in the Medical Science Department which I have since completed. I would like to begin searching for employment before graduation. I, therefore, kindly request for a certificate of course completion to help me present my qualification to potential employers.

I will be highly appreciative if you consider my application.

Thank you.

Yours faithfully,

Signature______

Silverstar Oo

Request Letter Certificate from School/College

This is a letter written by a student who has already completed his or her studies and has also graduated. The purpose is to request for issuance of the certificate for which course/study he or she was pursuing.

Here is a sample letter showing how it would appear.

To,The Principal,

Magnate College,

Johannesburg.

24th Oct, 2016

Subject: Request for Certificate

Respected Madam,

My name is Kimin Yee of registration number 18/015/2015. I was a student at your college until last year following which I graduated with a Second Upper Degree in Mathematics. I was not able to receive my certificate in time since I had a fee balance which I have since cleared.

I humbly request for issuance of my certificate.

I will be grateful if you consider my request.

Thank you.

Yours faithfully,

Signature______

Kimin Yee

Request Letter for Certificate of Employment

This is a letter that is written to the human resource manager or the administrator depending with the company for with an aim to request the company to give you a certificate or recommendation letter for having worked with them. The letter should specify the period an individual has worked for the company and his or her position in the company.

Sample Request Letter to Issue the Certificate of Employment

To,The Human Resource Manager,

Barclays Bank Ltd,

London.

27th Sep, 2018

Subject: Request Letter for Certificate of Employment

Respected Sir,

My name is Roselyn Kate, an employee at your organization (Employee No: BBL7654/2018). I have been working in your organization for the past six months during I have enjoyed working with you. According to the terms of service with the organization, as outlined on the appointment letter, I was supposed to receive my employment certificate after my probation which I completed in May 2018 following which I was given a salary boost. I, however, have not received my certificate of employment up to date.

I humbly request that you help process my employment certificate. The certificate will be a great motivation to me even as I continue working with the organization.

Thank you in advance.

Yours faithfully,

Signature______

Roselyn Kate

Sample Request Letter to Issue Bonafide Certificate for Passport

This is a request letter written by a bonafide student to request for a certificate from the institution he or she studies in to apply for a passport (or other purposes that may need the certificate).

Here is a sample representation of a Bonafide Certificate:

To,The Dean of Students,

Witness College International,

California.

12th May, 2015

Subject: Request for Bonafide Certificate

Respected Madam,

My name is Kilkan Anko a student in your institution pursuing a diploma course in Hotel Management. My registration number is WCI/2018/207/009. My passport is expiring next month. This will mean that I am in this country illegally, something I wouldn’t like to happen.

I am writing this letter to request for issuance with a bonafide certificate so I can re-apply for my passport. Kindly help me so to avoid rushing when it is already late.

Thank you.

Yours faithfully,

Signature_____

Kilkan Anko

Sample Request Letter for Return of Original Certificates

This is a letter written to request the institution to return the original certificates having repossessed them for either reason.

Here is a sample letter:

To,The Principal,

Kleas University College,

Mogadishu.

12th Mar, 2002

Subject: Request for Return of my Original Certificates

Respected Sir/Madam,

I am August Mar, a former student at your institution with registration number 45/2015/Msc/Kle. I am writing to request for the return of my original certificates which you withheld during my Msc studies. I need the certificates to apply for jobs and other purposes.

I will be highly appreciative if you consider my application.

Thank you.

Yours faithfully,

Signature____

August Mar

Request for a Certificate of Enrollment

This is a certificate that is written to request for a certificate following enrollment for a course or an event among others.

Sample Request Letter for Certificate of Enrollment

To,Events Coordinator,

Western College International,

Nairobi.

23rd Jun, 2017

Subject: Enrollment Certificate

Respected Sir/Madam,

My name is John Mark (Enrollment Ticket No: 85) I enrolled for the Inter-varsity Games due to happen in September. I am writing this letter to request for enrollment certificate since I have not received one as yet.

I humbly request for your facilitation so that I get the certificate in the soonest time possible since other stages need one to have it before he or she can proceed.

Thank you.

Yours faithfully,

Signature____

John Mark

Request Letter for Certificate of Employment for Loan

This is a request letter that is written to the employer to get an employment certificate to use in borrowing a loan.

Request to Issue Certificate of Employment for Loan Purpose

To,The Human Resource Manager,

Mun and Sons International,

London.

27th Jan, 2018

Subject: Request Letter for Certificate of Employment

Respected Sir,

My name is Morrison Kim, an employee at your organization (Employee No: 25). I have been working in your organization for the past 4 years during I have really enjoyed working with you.

I humbly request that you help process my employment certificate so that I can present it to a financial institution I’m seeking a loan from.

Thank you.

Yours faithfully,

Signature______

Morrison Kim

Request Letter for Certificate of Employment for Travel

Sometimes before you can travel, the travel agencies may require you to provide documented information regarding your work. This is where a certificate of employment becomes of essence, and the need to apply for the same may arise.

Here is a sample letter for certificate of employment for travel

To,The Human Resource Manager,

Baraq Ltd,

New York City.

13th Mar, 2016

Subject: Request Letter for Certificate of Employment to aid my Traveling

Respected Sir,

My name is Precious Rose, an employee at your organization (Employee No: 126). I have worked for your organization since 2010. I am writing this letter to request you to assist me to acquire my certificate of employment since I would like to use it in my travel arrangements.

I humbly request that you help process my employment certificate, so I can present it together with other documents as I make my travel arrangements.

Thank you in advance.

Yours faithfully,

Signature______

Precious Rose

Certificate Renewal Request Letter

Certificate renewal letter is an official letter written to request a new certificate the validity of the current one has expired. You can request for renewal of employment certificate, a lease certificate, compliance certificate amongst others. Here is a sample of certificate renewal letter request:

Renewal Application Letter

Date_________

To
(Name of recipient)
(Address/zip)

Subject: request for renewal certificate

Dear (Name)
I am writing to request for a renewal of my insurance certificate which is expiring on(date)
I have attached the details of the original certificate to help you see the terms of the previous one. Kindly provide the certificate at your earliest possible.

Thanking you.

Yours sincerely,
(Signature)
Name of the sender
(Company/individual)

Request for Certificate of Good Standing

Request for certificate of good standing is a letter written to the authorized person to request for issuance of a certificate that proves that a person or business has maintained compliance with all the state requirements. A person will need this certificate when in need of a new job, expanding business, loans and licenses among others. It is a formal letter and should therefore be simple and straight forward. There are documents that are required to accompany the letter that one should know about.

Request for Eligibility Certificate

Request for eligibility certificate is a letter written by a person who needs a document to show that they have fulfilled a certain criterion of requirements. This letter is addressed to the respective authority which is based on the demands required from the eligibility certificate. An example is a student requesting for eligibility certificate from the council.

Essential Parts of a Request Letter

When writing a request letter, the following elements are of core significance and should not be missed.
  • The name of the writer.
  • The date the letter is written
  • The address of the recipient
  • Subject line, salutation.
  • Body (the main message).
  • Closing remark, writer’s signature and finally a name of the writer once more.