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Block Letter Format: Rules (with Samples)

There are three types of block letter formats which include full block style, modified block style, and indented (Semi-block) style. It is wise to know the difference between these in order to write in a professional manner.

Given below is a brief overview of these types along with samples.

Full Block

When using the full block style, it is important to keep the following points in mind:
  • Content is aligned to the left margin of the page.
  • In appearance, it is quite simple. It means that the reader would find it easy to read.
  • A typist would also find it easier.
  • There is a single line space in the paragraphs.

A sample for Full Block

456 AnyplaceCity

Zip Code

Date

Mr. ABC

ABC Corporation

Place

City

Zip Code

Dear Mr. ABC,

My friend and your former employee informed me about a job vacancy of Office Manager at ABC Corporation. I have a five-year experience of Administrative Assistant and it would be a great opportunity to work for your company.

As you can see from my resume that I had been taking the different tasks at XYZ Company. I had been involved in the workflow management of the company.

Thank you for considering my application.

Best Regards,

Mr. JKL

Modified Block

It is quite similar to the full block style in all aspects i.e. typing speed of the writer, simple in appearance, neat. These things make it different:
  • The address of the sender is roughly set at the center of the sheet.
  • Date and sign off also have a similar alignment.

Sample Modified Block

                                                                                                                    456 AnyplaceCity

                                                                                                       Zip Code

                                                                                                Date

                                                                                                      Mr. ABC

ABC Corporation

Place

City

Zip Code

Dear ABC,

Thank you so much for informing me about the vacancy at XYZ company. It would be an honor to work for your company. I am applying for the position of administrative assistant. It would be great to have your reference for the said position.

I am taking additional training courses. There is software training, which would be completed in 10 weeks and it would be a great help at my new job.

I am sending my resume for your reference. Feel free to contact me for any further information.

                                                                                                    Regards,

                                                                                              LMN

Indented or Semi-Block Style

Another name for this particular style is the indented style. This kind of style had been considered informal for business communication. As the name implies it is different in the following ways:
  • The beginning of the paragraph is indented at five-character spaces. The rest of the paragraph is not indented.
  • Sign off and date have a similar alignment.

Sample Indented Style

                                                                                            Date

Dear ABC,

             I hope you are doing great in the new country. I am missing you a lot here. However, I am quite aware of the fact that this opportunity is going to be great for your future. The weather is excellent on your side as well.

             I have decided to resign from the current job as I have a great opportunity to apply at XYZ Company. There is a vacancy for the post of administrative assistant and as you know I had been interested in this post since the beginning of my career.

             I am fine and my married life is going great.

             I am looking forward to seeing you in the summer vacation. Send me a message before coming so that I can make some arrangements. I have planned to have so much fun this summer.

             Till next time,

                                                                                             LMN