We all sell various items using online systems, advertising in local papers, and by word of mouth. In most cases, there is no record of the sale, who the seller is, who the buyer is, or even what the item was. For many situations, there is not a lot of concern. There is no offer of warranty on the item, and you purchase the item at your own risk. Exceptions to the rule, of course, are vehicles and watercraft, which must be registered and ownership transferred officially. This leaves a huge gap for everything else, e.g., bicycles, furniture, clothing, tools, and much more.
When should you use an Arizona Bill of Sale? Do you need it for vehicles and watercraft? How do you prepare the forms, and how are they used in Arizona? We will cover these questions and more in the following post.
What Is an Arizona Bill of Sale?
An Arizona Bill of Sale is a legal document intended to record the sale and purchase of various items. They provide information about the item being sold, who is selling the item and who is buying the item, and how much the item is being sold for. The item should be described in a manner that uniquely identifies the item when it is passed to the new owner.
Bills of sale are often used to transfer or sell vehicles and marine craft from one owner to another. In some situations, the document may need to be notarized. Check with local authorities at the DMV to determine the specific rules surrounding your item to be sold.
Using an Arizona Bill of Sale Form is convenient and protects the seller and the buyer. It provides evidence that the buyer received the property and they are owners of the item they have purchased.
What Is an Arizona Bill of Sale Form?
An Arizona Bill of Sale Form is required for the transfer of vehicles and watercraft. Form48-2004 vehicle bill of sale and Form 678 watercraft bill of sale are official forms and can be downloaded. These documents can also be used to build your bill of sale for other items that you may be selling, and you need or want to document the transfer of ownership.
The forms must be signed by both the seller and the buyer and are considered proof of ownership by authorities if any investigation is needed. Arizona considers these forms to be valid if they are signed by the seller and the buyer in the presence of a notary and notarized by the notary.
Essential Elements of an Arizona Bill of Sale Form
The essential elements of an Arizona Bill of Sale Form include the following:
- Names and Addresses
- Terms of the Sale
- Description of the item
- Amount Paid
- Effective Date
Names and Addresses – of both the buyer and the seller.
Terms of the Sale – selling “as is”, with a warranty, final sale, other as needed.
Description of the item – includes model number, serial number, manufacturer, size, and other distinguishing features of the item you are selling.
Amount Paid – indicate the amount paid, with or without taxes, in numbers and handwritten form.
Effective Date – The date the sale becomes effective, i.e., the date the buyer takes possession of the item you are selling.
Signatures – include space for signatures of the seller and the buyer and the notary if this is a notarized sale.
Arizona Vehicle Registration Forms
The Arizona Vehicle Registration Form is an official document issued by the Arizona Department of Transport Motor Vehicle division for the sale and/or transfer of a vehicle. It provides space to fill in all of the pertinent information about the buyer and seller, including the driver’s license number and a description of the vehicle, including VIN, year, make, body style. There is also space for signatures and for the document to be notarized and signed by a notary.
A completed form 48-2004 provides proof of transaction and is legally binding on both parties. It removes the seller from the responsibility for the described vehicle on the date indicated on the document. The form is useful to the buyer. It is a legal record of the purchase. It also contains information the buyer needs when applying for car registration.
Arizona Boat Registration Forms
The Arizona Watercraft Registration Form is an official document issued by the Arizona Game and Fish Boat Bill of Sale division for the sale and/or transfer of a watercraft. It provides space to fill in all of the pertinent information about the buyer and seller, including a description of the watercraft, including manufacturer, hull ID number, Registration number, year built, length, purchase price, sales tax paid. There is also space for signatures for both the seller and the buyer.
The buyer must deliver the completed and signed form to the nearest office of the Arizona Game and Fish Department with completed registration application, payment of the registration fee, and either the manufacturer’s statement of origin (if the buyer registers a new boat) or the current registration containing the signature of the previous owner.
The following are some of the frequently asked questions many readers have concerning the Arizona Bill of Sale:
Arizona does not always need an Arizona Bill of Sale for items other than vehicles or watercraft. An Arizona Bill of Sale can be used between you and the buyer for many other things to document the sale of an item, including price, warranty, and condition of the item.
An Arizona Bill of Sale does not always need to be notarized. It is considered a legal document and can be signed by both the seller and the buyer. If you are selling a vehicle, you must fill in the Arizona Bill of Sale and have it notarized by a notary or an Arizona MVD agent.
Some of the common bills of sale used in Arizona are a general bill of sale to sell personal property, a bill of sale for vehicles, watercraft, and boats, and a bill of sale for purchasing guns.
Regardless of the type of goods you are selling, writing an Arizona bill of sale is a good idea if you want to have a record of the sale and a document that has all of the details covering the sale. The following details are typically needed on a bill of sale:
ᐅ Legal Names
ᐅ Amount Paid
Legal Names – of both the seller and buyer, including contact information
Date – of the transaction
Description – of the item, including model number, serial number, distinguishing features
Amount Paid – for the item including taxes if any
Warranty – if any
Signatures – by both parties
Don’t forget to make copies for both the seller and buyer to keep for their records.
A bill of sale is not required to register a gun in Arizona; however, if you own a gun and plan to carry the gun, you must register the gun and meet all legal requirements. If you have been convicted of a crime, you may not be allowed to own a gun or carry a gun. A concealed weapons permit may also be needed if you plan to carry the gun concealed. For more information, check with the Arizona Department of Public Safety.
In general, an Arizona Bill of Sale is useful when you need to document the sale of an item of property between a buyer and a seller. It proves that the item you purchased is legally yours as of a specified date, the warranty coverage if any, and you have the right to resale the item at your leisure.
Vehicle and watercraft require a bill of sale or an approved vehicle transfer permit. Vehicles must be registered within 15 days of the sale, and the Arizona bill of sale can be notarized by a notary or the DMV agent.
Review the bill of sale before adding your signature for accuracy and completeness. Arizona has various registration requirements for selling or transferring vehicles, watercraft, guns, and personal property. Check with your local DMV for vehicle transfer requirements, the Arizona Game and Fish Boat Bill of Sale division for the transfer of watercraft, and the Arizona Department of Public Safety for the proper registration of guns you plan to carry concealed or otherwise.