Selling t-shirts, like many businesses, is much more straightforward and efficient if you have a solid organization system in place for handling customer orders. That is where a T-shirt Order Form Template comes in handy. These simple and highly effective forms allow customers to select the size, style, color, pattern, and quantity of shirts they want with a few simple steps. Whether it’s a single shirt, or a bulk order, fitting all the information you need on a single sheet is easier than you might think.
You will need your business information and some basic data about what you offer for sale before you can customize your template. Fill in the permanent metrics like your address and contact information, then save the form as a refillable document you can use and save unique copies for each customer and order. Our free downloadable templates have space for all the information you need, and you can fill them out in Google Docs, Google Sheets, PDF, Microsoft Word or Excel in just a few minutes.
What is a T-Shirt Order Form?
A t-shirt order form is a document that allows you to record the relevant customer and order information when selling t-shirts. If you offer multiple styles, colors, sizes, or prints, this basic form helps you track how many shirts to send each customer. Print-on-demand and other shirt businesses need a clear, concise way to track orders for business and tax reasons, so using a pre-formatted order form is a simple, effective solution that allows you to implement an organization system quickly.
Our professionally designed templates offer you a fully customizable solution. Whether you have bulk orders or sell just a few shirts at a time, you must ensure the correct shirts and sizes get to their buyers. Download one of our forms and fill it out in any desired application, and you’ll be able to track all the information you need to fulfill orders of any size.
T-Shirt Order Form Templates
Why Should You Use a T-shirt Order Form?
Using a t-shirt order form for your business helps you keep track of vital information. You’ll be able to see who ordered, where you’re shipping, and how many of each product, size, and color to send so you can easily prepare your orders. Not only does it prevent confusion, but using forms helps ensure you have all the proper income-related paperwork when tax season rolls around. Moreover, having order forms also guarantees that customers know what they are getting and can clearly see what they agreed to purchase.
Quick quotes, simple receipts, and less paper waste are all value-added benefits when you have a simple professional form. Another great reason to use a t-shirt order form is to help cut down on unnecessary paperwork and wasted time. If you spend five minutes creating a new record every time someone wants a shirt, you’ll lose several hours a year just repeating a process you could automate in moments. With our free downloadable templates available in Word, Excel, Google Docs, Sheets, and PDF, all you need to do is open a blank form in your desired application, fill in the relevant customer information and order, then send or file it for easy reference.
What to Include in Your T-Shirt Order Form Template
A t-shirt order form template should be easy to understand at a glance. You will need several pieces of basic information on your t-shirt order form template. Filling in the client data, items, quantities, and prices should be all you need to do once you have a template. Here are the most important things to include in your t-shirt order form template.
- A Heading- You must put a large title at the top showing what this form is for. All this needs to say is “T-shirt Order Form” or an equally simple indicator. You can say, “Your Business Name T-shirt Order Form, or add your logo below the title for more consistent branding.” Doing this ensures there’s no confusion, and you can tell exactly which document you are holding at a glance.
- The date and expiration date are important because material costs change over time. Having an expiration allows you to adjust for inflation.
- Your business information includes the name, address, and contact details like a phone number and email.
- An order number, a client identifier like an account number.
- Place a brief introduction or description of your products at the top of the page. (Optional)
- Create a table with columns for the item name or number, description, quantity, and cost.
- The Totals – At the bottom of your chart, have space for the subtotal, taxes and fees, shipping, if applicable, and the total cost.
- Payment Methods (Optional) – Include a payment indicator column showing how the client paid and whether it was paid in full, part, or due on delivery.
- Signatures (Optional) – Including a signature line can help prevent customer confusion and dishonesty.
- Closing Statement (Optional) – This is a simple ‘thank you for your business or a similar sentiment.
- Shipping date and tracking number columns for when the order is fulfilled. (Optional)
Pro Tips for T-shirt Order Forms
Most order forms are necessarily bland and largely undecorated, printed in black and white. For many traditional businesses, a logo is the most visually stunning element they can include and still look professional. However, for t-shirt businesses, like other arts and enterprises geared toward children, you have a little more freedom in the fonts and colors. Although we don’t recommend going wild, you can use a fun yet legible font like Comic Sans for your heading if you feel it will appeal to your target audience. Similarly, you could use one or two bright colors to highlight sections. Remember to keep your decorative elements sensible so they don’t interfere with the easily read information on the page.
If you don’t already have a logo for your business, consider making one or paying a professional to help you. Programs like Canva and websites like Fiver offer you tools or access to freelance professionals to help you create an eye-catching design that people will remember and associate with your business. Add it to all your templates and other essential documents like company memos and business cards.
How to Order a T-Shirt
Ordering a custom t-shirt shouldn’t be a headache. The purpose of a t-shirt order form is to make it simple for the seller and customer to communicate the order’s contents. You’ve probably seen and used these forms before without thinking about them when you shop online. From a small Etsy seller with a couple of colors and sizes to choose from o a multi-billion dollar business like Amazon with shirt order forms that have 20 patterns, ten sizes, three styles (men, women, and children), and six to fifteen colors, all those shirts can be selected and purchased with one simple form.
Choosing characteristics like color, pattern, size, and quantity is simple. All you have to do is indicate what you want. Instead of a dropdown menu on a store website, you have a chart with columns listing the product type, features, and quantity. The taxes and fees, like shipping, are added at the end, and the total is tabulated. You may need to sign for your order, especially if you’re receiving it later; the quantity is large.
Steps for Ordering a Custom T-shirt
Follow the simple steps laid out below to order any number of custom t-shirts.
- Figure out how many shirts you need. Regardless of your intended use, you must know how many people you are buying shirts for.
- Find out the sizes for your t-shirt order.
- Determine the design and color. If you are offering multiple color choices, then either order an even number of each color or be ready to ask for a specific number in each color.
- Round up (Optional). if you are estimating, round up to the nearest 10-50 shirts.
- Decide where you are having the shirts shipped. Sellers can send as easily to a business, school, or other building as they can to a private residence.
- Request for quantity discounts from the seller. Most T-shirt printers offer quantity discounts depending on the number of T-shirts you order. Order T-shirts based on the seller’s discount structure when possible to save money. Having a few extras is always a good idea, and you may find substantial savings if you order a bundle of 250 instead of the 243 individual shirts you need. You will have shirts if someone unexpectedly shows up or requires a different size.
- Submit your order form and pay for your product
Pro Tip: Skewing Sizes- If you have to guess someone’s shirt size, always go bigger. It’s much easier to fit an oversized t-shirt on someone than a too-small shirt.
Sample Custom T-Shirt Order Form
Below is an example of a t-shirt order form template for the fictional Jane Doe’s T-Shirt Emporium. All the information “Jane” needs to fulfill her client’s request is upfront and easy to understand.
Jane Doe’s T-Shirt Emporium Order Form
Date: MM / DD / YY
Order: #00987
Product Description: 94 T-Shirts for the Charity Marathon Entrants
| Item | Size | Color | QTY | Cost | Total |
| Logo Shirts Custom | XL | BLK | 16 | $20.00 | $320.00 |
| Logo Shirts Custom | L | BLU | 34 | $20.00 | $680.00 |
| Logo Shirts Custom | S | YLW | 19 | $20.00 | $380.00 |
| logo Shirts Custom | M | PNK | 25 | $20.00 | $500.00 |
| Subtotal | $2060.00 | ||||
| Taxes | $39.00 | ||||
| Fees | $10.00 | ||||
| Shipping | $ 45.00 | ||||
| Total | $2154.00 |
Client Signature: ___________________
Date: mm / dd / yy
| Notes: |
|---|
| |
Estimated Shipping Date: mm / dd / yy
Payment Type:
Cash / Check / Debit / Credit
Paid In Full:
Yes / No
Delivered:
Yes / No
Tracking Number:
xxx-xxxx-xxxxx-xxx
Customizing the T-Shirt Order Form
Customizing T-shirt order forms in Word, PDF, or Google Docs for different purposes involves adapting the form’s content and design to your specific needs using the tools provided by each platform. Here are some steps to help you customize T-shirt order forms in these formats:
- Choose your platform: Determine which platform (Word, PDF, or Google Docs) best fits your needs and is compatible with your existing workflow. Consider factors such as accessibility, ease of use, and available features.
- Start with a template or create from scratch: Either use an existing T-shirt order form template that you can customize or create a new form from scratch using the platform’s tools.
- Organize the form structure: Divide the form into relevant sections, such as personal information, T-shirt details, and payment information. Use headings, subheadings, and lines to separate sections and make the form easy to navigate.
- Add fields and customization options: Include essential form fields, such as name, contact details, size, style, color, design, and quantity. Add any additional customization options you require, such as custom designs, logos, or personalized names and numbers.
- Format the form: Use the platform’s formatting tools to adjust fonts, colors, and styles to match your organization’s branding and ensure a consistent, professional appearance.
- Create fillable fields (PDF): If using a PDF, create fillable fields using a PDF editor, allowing users to easily input their information directly into the form.
- Incorporate conditional logic (Google Docs): If using Google Docs, explore add-ons or scripts that enable conditional logic, making certain fields visible or hidden based on user input.
- Add instructions and guidelines: Provide clear instructions on how to fill out and submit the form, as well as any special requirements or guidelines relevant to your purpose.
- Review and test: Proofread your form for errors, and ask a few people to test it, ensuring that it’s user-friendly and functions correctly.
- Save and export: Save your customized T-shirt order form in the appropriate file format for your platform (e.g., .docx for Word, .pdf for PDF, or .gdoc for Google Docs). If necessary, convert the file to another format, such as PDF for easy sharing or printing.
Final Thoughts
No one should have to manually type a new order form every time a customer needs a t-shirt. By automating the process with a simple T-shirt Order Form Template, you can minimize wasted time and deliver custom estimates, receipts, and on-time products while staying perfectly organized. To use our professionally created templates, download the form and open it Excel, MS Word, Google Sheets, Docs, or PDF. From there, you input your unique data, including a logo if you have one for your business. Then, when a customer needs to order, you input their data or send a copy for them to fill out and return.
