A solicitation letter can be defined as one of the best ways to raise funds for a cause or an event. The funds are raised for a good cause. Raising funds; however, can be quite a challenging task, which is why writing a perfect solicitation letter is very important.
A user may find it tough to write a letter, which is why reading a sample, or a template can make things easier.
Tips for Writing a Solicitation Letter
Given below are some of the tips that can be useful in writing a solicitation letter:
- All the terms and conditions should be part of the solicitation letter. It should include the details of the service as well.
- Use formal vocabulary in the letter. Avoid jargon or fluff. A letter can be rejected if it is written casually. Be careful in using the right words.
- Use the company’s legal name in the letter.
- A certified mailing procedure would be important when mailing to a single individual. However, there is no compulsion when mailing to several individuals.
- Do not exceed one page. The letter should be factual, concise, and focused, especially when you are writing to business.
- Mention how it would be beneficial for the reader. Try to highlight the significance of the cause and its benefits to the donor or sponsor.
Solicitation Letter Format
(Name)
(Company’s Name)
(Address)
(State, Postal Code)
(Mention date here)
(Write your name here)
(Address)
Dear Mr/Ms (use last name),
I am writing this letter to ask you to support our organization (mention name of organization) this year with a donation to our fund-raising campaign. Each year our organization support youth suffering from mental illness. We reach out to many institutions and organizations each year to support us in this cause.
We extend our warm welcome to you, to take part in our event this year. Your help would create a positive impact on the lives of these young individuals. We will advertise your company on our event banners and will give you a donation certificate in appreciation to this noble cause.
Please feel free to contact us for more information. We look forward to hearing from you soon.
Sincerely,
(Mention your name)
(Mention your position)
Sample Solicitation Letter/Email
From,
Josh Sanders,
Secretary,
West Street,
Ottawa.
Date: 20.08.2019
To,
Mr.John,
Westenboles,
West Street,
Austin.
Subject: A solicitation letter regarding (mention cause here, for example, charitable event, disease awareness, etc)
Dear Sir/Madam,
ABC Organization is able to achieve its goals each year with the assistance of generous donations from valuable members like you in our community. Without these donations, it is not possible to create awareness on the importance of female education. An educated mother is the most valuable asset of any country. The future of our children and hence, our country depend on the educated female.
We write to ask you to consider a donation to our noble cause of creating education awareness in small areas where the female is fighting for their basic rights. We want to empower women by teaching them valuable skills. A donor envelope is enclosed for your convenience and we hope you will support our cause.
Feel free to contact me at [email protected]
Thank you in advance.
Yours Sincerely,
Jane
Solicitation Letter Examples and Templates
Types of Solicitation Letter
Solicitation letter for basketball
A solicitation letter for basketball as the name suggests would be targeting fundraising for the basketball event.
- The letter would mention the cause, which would be a basketball event.
- It would be important to mention why fundraising is important, for example, generating enough funds for registration fee or buying uniforms.
Solicitation letter for Christmas
A solicitation letter for christmas would be asking for donations for the christmas.
- The letter would mention why fundraising is important for this event.
- The letter would emphasize how the funds can help the under-previlige during this time of the year.
Solicitation letter for financial support
A solicitation letter for financial support would be asking for funds for a noble cause.
- The letter would indicate the cause of raising the funds.
- The letter would highlight how providing financial support would be beneficial for the donor as well.
Solicitation letter for school support
A solicitation letter for school support would be for raising funds for the school, which is a noble cause. It could be for school supplies or school building etc.
- The letter would mention the main cause.
- It would highlight how the donation would be benefiting the sponsor as well.
