A personal information form is a document that provides important information about yourself. This document is mostly needed when applying for employment, program, or event. Some of the data it contains include contact information, residence, education, work experience, and emergency contact. A personal information sheet is particularly useful for people who are visually impaired because it provides all necessary information needed by the employer about yourself. A personal info form can also be used as an emergency contact in case something serious such as an injury happens to you while at work
When should I use a personal information form?
It is recommended that you fill out a personal information form when looking for employment or if you are planning to attend an event that requires you to provide personal details. Personal information form serves as a crucial part of the application process. The information provided will help the employer keep track of you and provide necessary help in case of an emergency.
What does it include?
Below are crucial data that a personal information form should contain.
- Full name
- Phone number and address
- Social security number (SSN)
- information about your partner
- Position and department
- Salary
- Start date
- Marital status
- Emergency contact.
- Face photo
- Email address
- Nationality or ethnicity
- Date of birth or age
- Work history
- Educational background
Personal Information Form (Examples & Templates)
How To Make a Personal Information Form or Sheet?
Step 1: Determine the goal of compiling personal information form
The first thing to do when compiling a personal information form is to determine its purpose. For instance, are you compiling it as the foundation for job application, or are you a visually impaired intending to provide crucial information for a scribe? Knowing the purpose of the personal information form will help you know the information to include.
Step 2: Gather all necessary information
Once you know the purpose of compiling the personal information sheet, the next step is gathering all necessary information, including your medical data, your educational background, experience, past jobs, and any other crucial information. However, it is important to know the difference between writing a personal data sheet and a CV. A personal information form is not generated to market your qualifications but rather provides detailed and accurate information about your life and experiences.
Step 3: Start writing
Once you have gathered all the necessary information you need to compile your personal information form, the next step is putting that information into the paper. Below is a simple process to follow when writing your personal information form.
- Provide your name and contact information. Include your full name, your phone number, and email address.
- Provide your emergency contact information. This includes the name, phone number, and address of at least two people who should be called, in case of an emergency. Ensure that you provide the contact information of reliable people.
- Provide your social security number. Many people are usually hesitant about giving their social security number. Yes, social security number is indeed sensitive but it is important to provide it, especially to your employer. If possible, include your driver’s license number to support the personal details provided.
- Provide your education and work experience. Include all information about your education, and professional experience. If you are already working, start by providing details about your work experience, then proceed to education. Start with your most recent job going backward. The same also applies when listing your academic achievements.
- List your special skills. If you have a special skill, this is the time to write them down. Include all special skills that you possess. This may include the ability to speak multiple languages, licenses, certifications, publications, awards among others.
- Provide references. Provide at least three references. Include their contact information, name, title, and the number of years you have known the person. Before you include any referee to your personal information form, seek their consent.
- Proofread before submitting. Correct all grammar errors. Also, ensure all names are spelled correctly.
What other forms are needed when hiring new employees?
Besides the personal information form, other important information you will be required to submit include:
- Direct deposit
- Form 1-9
- IRS form w-4
- The equal opportunity data form
Final Thoughts
A personal information sheet is a crucial document that you need to have. It will not only help the employer to know about you but it will also help in case of an emergency. Fortunately, creating one is simple, you only need to follow the steps provided above. Keep the document precise and ensure all data included is accurate.
