Receiving a job offer from a prospective employer can be very exciting, especially if you are currently out of a job. So how do you respond to such an offer and let the employer know that you are excited to work with them? In this guide, we look at how to write a Job Acceptance Letter.
What Is a Job Acceptance Letter?
A job acceptance letter is a formal document you send to a new employer after you have agreed to take on the job offer presented to you. This letter allows you to express gratitude for the position and inquire about some of the critical terms of your new employment.
What Is a Job Offer Acceptance Template?
A job offer acceptance template is a model file (written job offer acceptance letter) that you can download and customize to inform an employer that you have accepted the offer they have sent you.
Job Acceptance Letter Templates and Examples
Before You Accept a Job Offer
Normally, when you are presented with a new job offer, you don’t have to respond immediately. You are allowed to ask for time (mostly 24 hours) to think about it. This additional time will allow you to read the terms and ask any questions you might have about the new job. Take the time to review the employment terms and consider involving an attorney.
How to Accept a Job Offer
The most effective way of accepting a new job offer is by confirming the information in writing. Even if you previously had accepted the job offer verbally, it is advisable to confirm the date you will report to your new job and the terms of employment. A job acceptance letter helps eliminate any confusion or misinterpreted information, such as vacation time, benefits, and compensation.
Essential Elements of Job Acceptance Letter
Once you have made your decision to accept the new job offer, the next step is to write an email or a letter to confirm your acceptance of the position. Remember to include:
- Reporting date of employment
- Written acceptance of the position
- Appreciation for the job opportunity
- Employment terms and conditions, such as benefits, job title, salary, etc.
Types of Job Acceptance Letter Formats
Below are the three major types of business letter formats suitable for a job acceptance letter:
- Block Style Letter: The body and entire content of the letter should be aligned with the left margin, while the right margin remains unjustified.
- Modified Block Style Letter: The signature line and the heading should be aligned with the right-hand margin.
- Semi Block Style Letter: Similar to the modified format, but all the paragraphs are indented.
Sample Job Offer Acceptance Letter
November 2, 2031
Re: Job Offer Acceptance
Dear Mr. Finn,
I am very honored and excited to accept the position of Assistant Technical Advisor at ABC Company. Thank you very much for the opportunity to work with your esteemed company. As earlier discussed, my starting salary will be $56,000, with benefits provided after 45 days of employment. I look forward to meeting the team on 5 November 2031.
Thank you very much.
Sincerely,
Stella O’Malley
What Is an Acceptance Email?
A job acceptance email is a message sent to a recruiter or hiring manager explaining that you officially accept the job offer they sent you.
How to Accept a Job Offer Via Email
Some companies will usually impose a deadline on when you can accept a job offer so, while you should take some time to review the terms, write your acceptance as soon as possible. You can hasten the process by sending the acceptance via email through these steps:
- Step 1: Write a short subject line that explains you are accepting the job offer, e.g. ‘Offer Acceptance.’
- Step 2: Address the letter to the official that sent you the job offer letter or the hiring manager of the company. Refer to them by their proper name and title.
- Step 3: Thank the recipient for the offer and express enthusiasm for the job.
- Step 4: Reiterate and agree to the employment terms. If you have any concerns, address them with the manager or employer before sending the acceptance email.
- Step 5: Sign the email
Sample Job Offer Acceptance Email
2 November 2031
Subject Line: Job Offer Acceptance
To Mrs. Watkins,
I am writing this email to formally accept the offered position of Marketing Manager at FKL Company. Thank you for the opportunity. I look forward to joining and working with your team.
As agreed upon in our previous meeting, I will be accepting a starting salary of $70,00 with benefits available after 30 days of employment. I will report to the office on 7 November.
Thank you again.
Sincerely,
Henry Timothy
Job Offer Acceptance Email
Advice on Writing a Job Offer Acceptance Letter
Consider the following pointers when writing your acceptance letter:
- Keep your letter brief and to the point.
- Use a business letter format if you are sending a hard copy.
- Briefly explain why you are excited about joining the company.
- Edit your letter for grammar and spelling errors.
FAQs
How do you respond to a job offer email?
Reply to the email you received from the employer, thank them for the opportunity, and state whether or not you will be accepting the job offer.
Is accepting a job offer via email legally binding?
An email acceptance can be legally binding if the following four elements exist, a job offer, acceptance, intention, and consideration.
Is a formal offer of employment legally binding?
A formal offer can be considered binding upon acceptance by the candidate.
Can an employer change their mind after a job offer?
If a job offer has not been accepted, the employer could change their mind without legal consequence
Can a job offer be withdrawn after acceptance?
Yes, it can. However, doing this could have legal consequences because a candidate has rights after they accept a formal offer from an employer.
What do you say when accepting a job?
Thank the employer for the opportunity, express your excitement over the offer, mention that you accept, and restate the terms of employment.
How do you accept a job offer verbally?
Say thank you to the employer, express your excitement, and ask any questions you might have about the offer, then confirm your acceptance.
How do I negotiate salary after verbally accepting an offer?
Write a letter explaining why you would like to reopen salary negotiations and explain why you accepted the offer in the first place, e.g., you were excited.
Conclusion
When you receive a job offer you like, you should respond with a well-written Job Acceptance Letter. The letter should express your gratitude and reiterate your acceptance and understanding of the terms of employment. It should also confirm your reporting date.
