Not all applicants are accepted when applying for college. A college rejection letter is an official document that notifies an applicant that they are not being considered for admission into an institution. Most college rejection letters are sent by the postal service and some via email. This document serves as written proof of an applicant’s status.
Dispatching rejection letters to unsuccessful candidates for college admissions is the most challenging part of the entire admission process. Usually, the burden of this task is laid on the shoulders of correspondents on behalf of the admission committee. Nonetheless, letting someone know about his failure is not an easy job in any case. Therefore, one can rely on college rejection letter templates to ensure that unsuccessful candidates are duly informed politely.
How to Write a College Rejection Letter
A college rejection letter is written in a business format. It is brief and to the point, but it gives disappointing news to applicants who spent significant time completing the application process. The format of the letter includes an opening, body, and closing. It is a simple information document.
Opening
Begin the letter with a salutation to the applicant. The opening statement should inform the applicant of the denial of the application for admissions. Acknowledge the denial with an empathetic but direct statement such as Regretfully, your application for admission was not approved. A sentence acknowledging the time and effort put into the process is appropriate and thank them for applying to your college.
The Body
The body of the letter should include a justification of the denial of admission. It should indicate that these decisions are not arrived at easily, and limits on student numbers is a consideration. You may reference the competition in the applicant pool.
Closing
Close with congratulations on the student’s academic accomplishments and close with an encouragement to continue, wishing them luck in future endeavors. Close with Sincerely, and a signature.
Tips for Writing a College Rejection Letter
- Each rejection letter should be addressed to individual students to make it more heartfelt. Form letters are impersonal and cold
- Maintain formal business format for the letter. This is an official document and should reflect a professional tone
- Keep the tone respectful and thankful. It’s essential to acknowledge the applicant’s efforts and thank them for applying
- Keep the wording concise and to the point. Get your message with straightforward wording.
- Don’t make promises you can’t keep. Avoid telling an applicant you will keep them in mind for future candidate pools if this is not the case.
College Rejection Letter Format
[Address of the Sender]
[Date]
[Recipient’s Name]
[Recipient’s Address]
Dear Mr./Mrs./Ms.[XXXXX]
Thank you for your application for admission to [name of college]. After reviewing your application and supporting documentation, we regret that we must decline your application at this time. The applicant pool for this academic year has exceeded our available openings for admission. The decision has been difficult, and although you show outstanding potential as a student, the competition is intense. You are welcome to apply after you complete your GRE testing, which was not included in this year’s application. It is a requirement for admission at [name of college].
We appreciate your consideration of [name of college], along with the time and effort you put into your application. We wish you the best of success in your academic endeavors. We encourage you to continue pursuit of your academic goals.
Sincerely,
[Your name and title]
Sample College Rejection Letter
Office of Admissions
Washington State University
390 Alder Ave
Seattle, WA. 93898
July 27 2021
Mr. Andrew Jackson
928 Elm Street
Centennial, WA. 92859
Dear Mr. Jackson,
After a careful review of your application for admission to Washington State University, we regret to inform you that your admissions application has not been accepted.We appreciate the time and effort you put into your application. Thank you for considering Washington State University. This year’s applicant pool exceeded our expectations. The competition with qualified applicants has made our decision for acceptance difficult. We wish we could extend admission to all applicants, but the limited space makes this impossible.
Congratulations on your academic accomplishments. We are confident that you will be successful in your academic endeavors. Thank you for applying at Washington State University, and we wish you the best success.
Sincerely,
Jason Roberts,
Dean of Admissions
College Application Rejection Sample
Admission Application Rejection Letter
The best favor you can do to an unsuccessful candidate is to inform him polite. This is the purpose of Polite Rejection Letter i.e. to summarize the entire story of rejection without pointing out the fragilities of application. The template is written in a formal tone and can be used for bulk sending.
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If you are unfortunate to receive a college rejection and would like to inquire about the rejection then you can take assistance from College Rejection Letter Response template. It provides you a pretty fair idea about writing a formal rejection response to your college.
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It is a sample college rejection letter that provides you basic outline of a conventional rejection letter. If the rejection list in your hand is very short and you are interested in sending personalized emails, then college rejection letter sample would be of great help to you.
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FAQs
Responding your college rejection letter can be an opportunity to win back the lost chance. A formally written response highlighting the key points of your application that were not mentioned previously may turn the odds in your favor. People lose hope seeing rejection letters and try to be hilarious in responding rejection letters, but these things never help your case. However, a formally written well-structured response with strong arguments will certainly increase the probability of reconsideration.
Conclusion
Writing a college rejection letter can be a difficult document to start. It’s easier when you use a basic format that helps you to get started in the process. Following the tips can help you craft a professional yet respectful and polite rejection letter that serves as an official notification of rejection that encourages the applicant to continue pursuing academic goals.
