How to Write an Excuse Letter for Leaving School Early

Excuse letters are written to inform and request permission to either leave early from school or miss for a longer period of time. A good excuse letter will be informative, short and convincing. The school will not reject such a request if the reason is acceptable.

It is highly recommended that the letter is written by the parents or the tutor and that it is signed before it is sent to school because this way it has much more credibility. The letter has to be written in a polite, respectful tone and clearly explain the reason for leaving school early.

Write the header

On the top left corner of the page write the date in which you are sending the letter. Right below the date you should write the name of the person the letter is addressed to. Normally, excuse letters are addressed either to the school principal or the class teacher.

Write the subject line

The subject line should contain the child’s name and the reason for leaving school early, written in very short words.

Write the letter body

Here you need to give succinct information that will let the teacher know everything he needs to know. Make sure you answer the following questions:

What is the day on which the child will leave early?

This can be the current date or one of the following days.

What time will the child leave school?

If you’re writing the letter in advance you’ll want to be as specific as possible. For example, instead of writing “I will pick up my son early on Tuesday” you should write “My son will be leaving school on Tuesday at 11 a.m. because he has a doctor’s appointment”. If you will say the exact time the child will leave you will save time because it is very likely they will prepare him at that time.

What is the reason?

Most common reasons for leaving school early are a doctor’s appointment, illness or emergencies. Make sure you write the reason in a convincing manner and be specific.

Is the child coming back to school that day?

This is very important though most of the time the child doesn’t return to school.

Write the letter ending

The letter needs to be closed with a formal salutation. The most often used is Your Sincerely but you can use another as long as it is formal and respectful. On the next line, you need to write your name and sign the letter.


Make sure the letter does not contain any grammatical or spelling errors and it is easy to read and provides all the necessary information.

Sample excuse letter for leaving school early

Date: __________
To: ___________

The class teacher / or School principal
Re: Excuse letter for ______________ (excuse) for ___________ (the name of the child)
I am writing to notify you that my son / daughter _____________ (name) will be leaving school early on ____________ (insert date). This is due to _________________________ {explain your excuse).
My son / daughter will be picked up at ______ (insert time) by __________________ (the name of the person who will pick up the child) and will return to school at _______ (insert time) (or will not return to school the same day or tomorrow).

Respectfully yours,
____________ (your name)
_____________ (Signature)

Early Dismissal Note for School

Date: 12/9/2018

Dear Mr. (Name),

My child Red Awesome in Grade 2 Red in Teacher Joseph’s class needs to leave early on 12/9/2018 due to doctor’s appointment.

She will be picked from school at 12 pm and will not be returning to school today because the appointment may take long.


Jane Awesome (mother)


Permission Letter to Leave School Early Form

Date: 4/1/2017

Dear Mr. Collins,

I am writing in request of early dismissal of my son Carson Hun who is in grade 3 Red. This is due to a doctor’s appointment that she is supposed to attend at 2 pm.

She will be picked by my driver Mr. George at 1.30pm and will not be able to come back to school today. Thank you for your consideration.



Carson’s Dad

Application/Request Letter for Early Leave from School

Mr. Richard

City Blue School



Subject: Request for Early Leave

Dear Sir,

I am kindly requesting to leave the school before 3 pm today. I was in school on time and I have attended all the morning lessons. I will attend one lesson in the afternoon but will not be able to attend to the last lesson because I am supposed to be in a very important family meeting at home. My dad has requested that all of us should be present in the meeting.

I will pick up the notes of the class I will miss and read through to keep up with the rest of the class. I thank you for your consideration.



Class- Teen

Roll No. 008

Good Reasons to Leave School Early

There are times that you will have to leave school early and you have to give good reasons on why you want to leave before time. The reason must be genuine to avoid painting a bad image on yourself and appearing unreliable. Here are some good reasons to leave school early:

Family Matters

There are family matters that you have to attend to like an important family meeting. This is a good reason that will grant you the permission to leave early.

Doctors Appointment

When the appointment of the doctor is on a school day and in the middle of a lesson, you have no other option than to leave the school to attend to this important matter. For you to look more reliable on this, it is good to give a doctor’s note for the records.

Falling sick in the middle of a lesson

This is a good reason to leave the school early. You may experience a tummy ache or a headache that is unbearable and was not there in the morning when you went to school, you can ask for permission to go home and rest.

Want to go to the market to buy materials for a school project

This reason is a genuine one because some stores where the materials are sold may be closing early and so you need to catch up on time before they close. Another reason is when you are not sure on the best place to buy the materials and you need enough time to look around.

You need to go to the bank to buy the entrance examination form

Most banks close just at the time that school time is up. This will definitely make it impossible for you to make it on time when you want to buy important forms from the bank. For this reason, you need to leave school early to go and get the important document.


This may happen in school due to a fall or something else. When this happens, you need to seek permission to leave the school early so that you can go see a doctor or just take a rest from home.

Emergency situation

There may be an emergency at home or one that only you can attend to. When this situation comes up, you definitely have to leave school with immediate effect to attend to the situation.


You may be traveling together with the family on a certain time. In this case, you need to seek permission to leave school early so that you can go and prepare for the travel. This could be travel for family vacation or to attend to a family matter in a far place.

Important community meeting

There are community events that involve even the little children who are in school. When these meetings are scheduled during school time, the student or the parent to the student will have to seek permission to attend to the meeting.


You may have been away attending to an event that caused you fatigue. This may be making you lack concentration in school, and it is only rest that will help you regain your concentration. Explaining this genuine reason will definitely grant you permission to leave school early to go and take a good rest.