How to Accept a Job Offer With Acceptance Letter Templates

Following a discussion or an interview regarding a job, you may be fortunate to receive an offer for the job. Accepting the job offer is part of a formal process of you joining the new organization, and your acceptance letter or email will likely form part of your employee records. You should therefore give some consideration to how you accept the job offer.

Accepting the job offer confirms that you are still willing to take up the job and provides an opportunity to set a positive note and clarify expectations regarding the job before a formal employment contract is written.

What to Include

When accepting the job offer, ensure that you cover the following points:

  • Appreciation of the opportunity. Express gratitude for being offered the job. This will also help set a positive note as you get into the new role.
  • Written acceptance of the job offer. This is the core of the letter. Explicitly state that you accept the offer.
  • The terms of employment. Based on discussions you had before the offer was made, express your understanding of such things as job title, salary, benefits, and so on.
  • Starting date of employment. State when you expect to report to work to start your new role.

Tips to Write an Acceptance Email or Letter for a Job

  • Format it like a business letter. Your acceptance letter is official communication and should therefore be formatted like a business letter in word choice and layout.
  • Address your letter to the correct person. Address the letter to the person who sent you the offer, if appropriate. If the offer was made verbally, or by someone who is not directly in the hiring department, you may address it to the hiring manager.
  • Write a clear subject line. If you are accepting the offer via email, then write a clear subject line indicating that the mail is an acceptance of a job offer. This will help in making the email easily identifiable and avoid it getting lost among the many emails that many people receive nowadays.
  • Keep it brief. Keep your acceptance letter brief while covering the key points mentioned earlier.
  • Proofread. Check your letter for spelling and grammar errors. Also, check that you have written any names correctly.

Job Offer Acceptance Letter Format

Your letter accepting a job offer could be in the following format.

{Your name}

{Your address}

{Your email address}

{Date}

{Hiring Manager}

{Organisation name}

{Organisation address}

Dear {Hiring Manager Name},

I am thrilled to formally accept the position of {designation} at {organisation name}. I thank you for this opportunity and I look forward to reporting to work on {starting date}.

As discussed earlier, I understand that my starting salary will be {salary} and I will be entitled to {benefit} and {benefit}

I look forward to taking up this new challenge. If there is any information or paperwork that I should send to you on or before my first day, please let me know.

Again, thank you very much for this chance to join your vibrant team.

Sincerely,

{Your signature}

{Your name}

Sample Job Offer Acceptance Letter

A letter to accept a job offer may look like the one below.

Jack Smith

21 Mid Street

Bigtown

March 20th, 2021

Mrs. Gladwell Dover

Acme Things And Stuff Inc.

5 Silicon Hill

Othertown

Dear Mrs. Dover,

It was great to talk to you yesterday on phone and I am delighted to accept the position of Cybersecurity Analyst at Acme Things And Stuff Inc.

I accept the offered salary of $84,000. I understand that I shall be entitled to 21 working days of paid leave per year and that I shall be enrolled in the company’s health insurance scheme.

I look forward to starting work in this new role on May 1st, 2021. Please let me know if there is any documentation or information that I should submit to the company before then, or that I should bring with me when reporting to work.

Thank you once again for this opportunity to be of service and I look forward to joining the team.

Sincerely,

Jack Smith

Job Offer Acceptance Letter (Word Template)

Accept a Job Offer With Sample Acceptance Letters

Conclusion

A letter to accept a job offer formally communicates that you are ready to take up the new role. It also puts down in writing what you understand to be the broad terms of employment. It will usually form part of your employee records and should therefore cover these key points and should also be written in a professional manner.

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