Wire Transfer Form (PDF Template)

Wire Transfer Form (PDF Template)

Transferring money from one person to another has never been easier. Most banks offer the ability to transfer funds within their system to other clients, including your family members. Sending money to the grandkids to help them pay for their education, or helping your kids pay for a home, or sending a gift to a family member is easy.

However, how do you transfer money to people or companies in other countries? Or to banks that are not part of the banking system where you have your funds. Wire transfers are typically used to transfer funds in these situations. They are fast, safe, and large sums can be transferred to accounts controlled by individuals or companies.

In this post, we will discuss what a wire transfer is, forms to fill out, and several frequently asked questions that many people have concerning wire transfers.

What Is a Wire Transfer Form?

A wire transfer form is a document used to send money from a sender to a recipient. The form provides all of the information needed by the bank or non-bank to send funds to the recipient. The sender can be an individual, charity, or company. The recipient can also be an individual, charity, or company. The instructions and funds are sent to the recipient’s bank. All of the details are needed before the wire transfer form is accepted and processed by both banks.

An alternate name familiar to many banks and non-banks is the “wire transfer request form.”

Wire transfers are used within the US as well as sending money internationally. Additional information is needed for international transfers. Some banks and countries do not accept wire transfers. Do your homework before attempting to send money via wire transfer to ensure the recipient will receive the intended transfer?

How to Fill Out a Wire Transfer Form

Depending on where you are sending funds to, different information may be required. Domestic vs. international wire transfers are handled differently depending on the bank system and the country. Your bank may have standard wire transfer forms for you to fill in.


Date and title – the title states its intent, and the date expresses the date it was submitted and filled in.

Sender Information – your full contact details, including full name, address, email, and contact telephone number, must be provided. If you do not deal with the bank, you will need to provide all of your banking information on the form. If you are a customer of the bank, the bank will confirm the details and security to ensure they have the correct accounts.

Wire transfer details – all of the details about the transfer must be provided, including how much money is being transferred, the currency, and the fees associated with completing the wire transfer.

Recipients Information – you must provide information about the recipient, including full name, address, and the recipient receiving bank, the account the funds are to be transferred into, bank routing numbers, and any other information needed to complete the transaction.

Signature – you must check that all of the information on the form is accurate and sign the document indicating your agreement. Once signed, the bank can begin the process of sending the funds to the designated banks

Wire Transfer Form (PDF Template)

Wire Transfer Form 20211101

Download: PDF

    International Wire Transfers

    International wire transfers require all of the same information; however, depending on the country, additional details may be needed. For example, transfers to the UK require a Sort Code. Transfers to Australia require a BSB Number, while others may require a SWIFT or BIC code. You will need this information before you can complete the international wire transfer form.

    If a foreign bank cannot receive funds directly from a US bank, you may need to use a correspondent bank. Contact the receiving banks and confirm which correspondent bank they use and provide this information – full name, address, SWIFT, BIC, or IBAN and account number.

    How to Wire Transfer the Money (Step-by-Step)?

    Sending money via a wire transfer is a fast way to move large amounts of money with the US or abroad. The following is a step by step process to follow:

    Step 1: Decide if you are going to use a bank or a non-bank to send your money. Using your bank and the receiver’s bank to send funds involves both banks. Funds are usually transferred immediately in the US and may take several days if international. A non-bank such as Western Union can move funds in the US or internationally as well. Timeframes are the same depending on the delivery method, the location, and the delivery method. Wire transfers cannot be canceled.

    Step 2 – Gather all of the information needed for the wire transfer. This includes:

    • Government-issued ID
    • Account access card
    • The account you will use with sufficient funds to cover the transfer
    • Bank account number
    • Recipients full name and address
    • Recipients bank name, address, and phone number
    • Recipients bank transit and routing numbers
    • International routing codes if required.

    Step 3 – Check the cost. Depending on how the funds are transferred and which service you use, the costs can vary a great deal – online vs. telephone banking or at a bank branch. Compare prices before making a decision. Check online websites to confirm the costs before sending any funds. Rates change all of the time; however, they appear to range from $25 to $50.

    Step 4 – Check the fine print. There are multiple items that everyone should pay attention to before they send a wire transfer:

    • What is the exchange rate?
    • What are the total fees?
    • What are the taxes?
    • What is the delivery date?
    • How much will be delivered to the recipient?
    • Get a receipt.

    Step 5 – check out all of the details. The form must be filled inaccurately. An error in spelling, a missing number, or any other mistake can lead to the failure of the wire transfer, and your recipient will not receive the intended funds.

    Step 6 – Ask for a receipt. All financial institutions, banks, and non-banks provide a receipt for the transaction. Retain the receipt with transaction numbers to assist in resolving any issues that may arise during the transfer.

    Bank Transfer vs. Wire Transfer

    These terms are often used interchangeably, which is not correct.

    Bank transfers or electronic funds transfers are transfers of funds between bank accounts of the same bank or between banks, usually completed by input at a computer terminal using online banking applications or over the phone. EFT’s include transfers include direct deposits or withdrawals at ATMs, credit and debit card transactions. EFT’s are used by individuals, businesses to pay vendors, utilities, and employees. Individuals can use EFT’s to transfer cash to individuals for items purchased privately. EFT’s are relatively inexpensive and often included in a client’s banking service package.

    Wire transfers also move funds electronically, usually within 24 hours but can take up to 4 to 5 working days for international transfers. Wire transfers cost $25 and up depending on where the money is being sent and the banks involved.


    The following are several frequently asked questions that many people have when they are considering the use of a wire transfer to send funds to family members or entities around the world.

    How Long Does the Wire Transfer Take?

    A wire transfer can be a relatively quick way to send funds in the US and around the world. Estimates suggest that the time required once the wire transfer form is submitted can be as short as 24 hours and as long as two to five business days. Always provide sufficient time to cover the worst-case, e.g., five days. Send your wire transfer in advance of when the funds are needed to ensure they arrive on time.

    What are the Essential Elements of a Wire Transfer Form?

    The essential elements of a wire transfer form include the – Date and title, Sender Information, Wire transfer details, Recipients Information, Signature. Always review all of the details on the wire transfer form for accuracy. Any mistake in the details can cause the wire transfer to fail.

    What documents are required for wire transfer?

    The following is a summary of the documents required for a wire transfer:

    Government-issued ID
    Account information
    Access card
    Bank account number
    Recipients full name and address
    Recipients bank name, address, and phone number
    Recipients bank transit and routing numbers
    International routing codes if required.

    Does a wire transfer happen immediately?

    The time required for a wire transfer to occur once the form is filled in and signed can vary a great deal depending on the final destination of the transfer and what banks or non-banks are involved. Time frames vary between instant to twenty-four hours to 4 to 5 business days. Before submitting your wire transfer, confirm a delivery time and whether it meets the timeframe you require.


    Transferring funds between individuals, charities, and companies can take place almost anywhere in the world using wire transfer facilities managed by banks and non-banks.

    Time frames can be instantaneous, twenty-four hours or as long as 4 to 5 business days, depending on where the money is being sent and whether your bank has a direct connection to the recipient’s bank.

    Check the delivery timeframe before committing the wire transfer to ensure that it will meet your timeframe.

    Ensure that the form is accurate. A missing digit or a misspelled name can prevent the transfer from being completed.

    Check that all data is accurate, routing numbers, bank numbers, international routing codes, and account numbers.

    You will need government ID and bank account information to demonstrate and confirm access to the account. Ensure that sufficient funds are in the account to cover the wire transfer.

    Electronic funds transfers (EFT) offered by most banks are often faster and cheaper for transfers within a bank and between banks domestically. Compare prices and timelines before deciding to use EFT or wire transfers.