Transfer Request Letter (Format & Examples)

A transfer request letter is an official notification of your intention to change location, position, or institution. It is written by an employee who would like to relocate to another department or branch and is usually sent to the hiring manager after a conversation about the same.

Before sending your letter, you should ensure you have included all the relevant details. You should also highlight the value you bring to the company and why this move will be beneficial to everyone.

Here is an overview of everything you need to write an effective transfer request letter.

It is imperative that you make your intentions clear from the word go. Here is what you should include in your transfer request letter:

  • The nature of the transfer, i.e., to another branch, department, or position
  • Your strengths and abilities
  • The benefits of the transfer to you
  • The benefits of the transfer to the branch, department, or company

Tips for Writing a Transfer Request Letter

Consider the following guidelines when drafting your letter:

  • Use the first line to state your purpose for writing
  • Briefly describe your current position
  • Provide the reader with a short analysis of your strengths and abilities
  • Try not to come off as if you are bragging
  • Use a professional and polite tone
  • Address the letter appropriately. In most cases, the letter is sent to the hiring manager.

Transfer Request Letter Format


{Recipient’s Name}

{Recipient’s Address}

{City, State, Zip Code}

Subject: Requesting for Transfer

Dear {Mr./Mrs./Ms. Recipient’s Last Name},

I have recently learned about the {job title} position in the {branch/department name} from {source of information}, and I would like to submit my application formally.

I have maintained my position as {current designation} for the past {amount of time}. I believe it is time for me to move on to a new {position/department/branch} because {give reasons}.

Please find enclosed my resume. If you have further questions, I will be glad to come in for a meeting.

Thank you for your time and consideration.


{Your Name}

Sample Transfer Request Letter

22 July 2049

The Hiring Manager

Bell Communications

123 Garden Avenue

3467 JC, New Jersey

Subject: Transfer Request to Georgia Branch

Dear Mr. Bellray

I have been working in Bell Communication as an IT consultant for 4 years. Please accept this letter as a formal request for a transfer to the Georgia branch in the same position.

Recently, my son got admitted to the Georgia School of Excellence. I would like to take advantage of this opportunity, which is why I am requesting a transfer.

If you accept my request, I will work hard without the worry of being away from my child. I believe this will positively affect my performance.

I look forward to hearing from you.


Chelsea Cutley

Transfer Request Letter Samples and Templates

There are several occasions where you would need to write a transfer request letter. The following is a templates and samples that you can customize to fit your needs.

Transfer Request Letter Template

Request Letter for Transfer to Another Branch

This letter is written when an employee wants to transfer to another branch of the same company. It could be necessary when you wish to relocate to a new state or city but want to continue working for your current company.

Job Transfer Request Letter

You can write this letter to request that you be transferred to a different position in your current company. You should state your reasons for requesting and why you think this move is necessary.

Request Letter to Transfer to Another Department

This is a letter written to request that you be moved to another department within the same company. For instance, it can be written by an employee in the Sales Department who wishes to work in Accounting. The reason for the request should be strong enough to convince your employer.

Request Letter for Transfer of Payment

This letter is written to notify your employer of changes in your account. It should highlight that your old account is no longer in use and request that your salary is paid to a different account. When drafting it, include your new account details and a reason for the change.


Your transfer request letter should express why you are asking for a transfer. It should also highlight your gratitude to the company for the position you currently hold and why this change is necessary. When drafting the letter, maintain a courteous and professional tone. Additionally, make the request early to increase your chances of success.