Free Trailer Bill of Sale Form

Free Trailer Bill of Sale Form

A trailer is legally defined as any non-motorized vehicle that can be pulled by another vehicle and used for storage, habitation, or the transportation of goods such as vehicles, machinery, and boats. If you wish to sell or buy a trailer privately, you will need to document the transaction on a Bill of Sale.

The Bill of Sale, once signed, will make the transaction complete and final and will act as proof of sale. It can then be presented to the DMV by the buyer to obtain a title and registration.

Trailer Bill of Sale Form (Word Template)


Trailer Bill of Sale Form 20210812

A trailer bill of sale form is a fillable document that can be completed to summarize the sale of any structure that can be towed by a motorized vehicle. You can customize it by filling in the blank spaces with the buyer, seller, trailer, and payment details.

Download: Microsoft Word (.docx)


    What Is a Trailer Bill of Sale Form?

    A Trailer Bill of Sale Form is a formal record of a transaction between a seller and buyer involving a trailer or any structure that can be towed by another vehicle. It acts as a receipt to a normal sale by summarizing the buyer and seller details, trailer description, payment information, and trailer vehicle identification number (VIN).

    When to Use it

    You should use a trailer Bill of Sale any time you are selling or buying a trailer privately. Doing so will ensure you have a legal record of the transaction and can get the title and registration or protect yourself from disputes, legal or otherwise.

    How to Sell a Trailer

    Step 1: Confirm the Trailer Specifications

    Determine the type of trailer you are selling and define it by maximum weight, length, year of manufacture, and the number of axles. These specifications will help you determine the selling price and will give prospective buyers a clear picture of the trailer.

    Step 2: Determine the Selling Price

    Selling a trailer is a smaller niche than and differs from the sale of other vehicles. For example, trailer prices are often determined by the type of structure and not the brand name. Consult local appraisers or advertisements to determine your selling price.

    Step 3: List the Trailer

    Clean and repair your trailer, then take clear pictures to use for listing. You can list your trailer on online platforms like eBay and Craigslist or in newspapers, newsletters, and local magazines.

    Step 4: Negotiate with Potential Buyers

    Present a potential buyer with relevant documents such as repair records for the axels and tires. These receipts will convince the buyer to meet your selling price rather than view the trailer as a high-risk investment.

    Step 5: Fill Out a Bill of Sale

    Provide and ask the buyer to bring their government-issued ID to confirm both your identities and fill the information into the Bill of Sale. Sign and date the Bill of Sale to complete the transaction.

    Step 6 (Buyer): Register the Trailer with the State

    The buyer will need to register the trailer with the DMV within 5 to 30 days of the sale; else, it gets considered illegal to operate. They must present a copy of the Bill of Sale to the DMV.

    Where Is the Vehicle Identification Number on a Trailer?

    The VIN, or vehicle identification number, is a unique 17-digit number that is assigned to every vehicle upon manufacture. On a trailer, it can be found on the outside of the trailer or against the inside of the crossing frames.

    How to Make a Trailer Bill of Sale

    Every state has regulations and laws that govern the transfer of a trailer title and registration. In Texas, for instance, a trailer must be subjected to a safety inspection if its empty weight is over 7,500 pounds. Other states also require that a Bill of Sale be notarized by a certified notary public.

    Fill in the Bill of Sale

    Supply the following information to your Bill of Sale:

    • The effective date
    • The selling price
    • The seller and buyer’s names, contact information, and mailing addresses.
    • The trailer description (make, model, year, length, color, and empty weight).
    • The condition of sale, e.g. as-is or with warranty.
    • Motor description (model, fuel, serial number, and horsepower)
    • VIN

    Sign the Bill of Sale

    On the closing date, present the buyer with the trailer and title and accept payment in the agreed-upon form. Next, both you and the seller must sign the Bill of Sale to complete the transaction.

    Trailer Bill of Sale Form Format

    {Effective Date}

    {Buyer’s name}, of {mailing address}, hereafter known as the Buyer and {Seller’s name} of {mailing address}, hereafter known as the Seller agree to the terms of this Bill of Sale on {date}.

    The sum of {total amount} is aid by the Buyer to the Seller for the trailer described as: {Make}, {Model}, {Year}, {VIN}, {Other characteristics}.

    The Seller certifies that they are the legal and true owner of the trailer. Said trailer is to be sold {describe the encumbrance, mortgage, and liens situation} and in {condition of sale, e.g. as-is condition}.

    Buyer: {Signature}, {Date}

    Seller: {Signature}, {Date}

    Witness 1: {Signature}, {Date}

    Witness 2: {Signature}, {Date}

    Frequently Asked Questions

    Why do I need a bill of sale for a trailer?

    As a seller, you can use a Bill of Sale to protect yourself from liability if the trailer is ever involved in a legal issue or there is a dispute about its condition. As a buyer, you will need the document when filing for title and registration at the DMV.

    Can I sell a trailer with just a bill of sale?

    While a Bill of Sale records a change in ownership, you need to provide the title and registration when selling the trailer in most states.

    Do I need a bill of sale for a trailer in Washington state?

    Yes. A valid Washington Bill of Sale is a requirement when selling a property privately within the state. It serves as a proof of sale and binding agreement between the buyer and seller.

    Do trailers come with titles?

    Yes. At the point of manufacture, every street-legal vehicle in the United States is assigned a unique VIN or vehicle identification number.

    How do I check if a trailer is stolen?

    Supply the local police police station with the trailer’s registration number, and they will confirm whether the trailer has been reported stolen.

    Final Thoughts

    A Trailer Bill of Sale Form will serve as final and legal proof of the sale of a trailer and the change of ownership. If you are the seller, you should maintain your copy to serve as evidence of the conditions of sale and transferred liability. As a buyer, your copy will come in handy when applying for a title and registration at the DMV in your state.