18 FREE Terms and Conditions Templates and Examples

FREE Terms and Conditions Templates and Examples

Terms and conditions refer to a set of rules that guide possible users on how to interact with your service or product. If you run an online store, online membership website, or a small business that provides services, you should always establish these rules and require users to consent to them before using your product. The aim is to protect both you and the user from issues like information loss and copyright infringement.

Let’s review Terms and Conditions, their importance, key elements, and how to incorporate them into your website.

What Is a Terms and Conditions Template?

A terms and conditions template is a customizable model set of statements covering the rules and guidelines that constitute acceptable behavior when using a service. It can be used to create a section on your website where users must consent to your rules before using your service. Usually, it covers issues like copyright, liability, and privacy policy.

Essential Elements of a Terms and Conditions Template

The terms and conditions section of your website represents a binding agreement between you and users. Here is everything it should include:

1. Limits of Liability

This is a disclaimer that distances you from liability in case mistakes are discovered in the content on your website. For example, it can protect you if a guest contributor posts something offensive or illegal or offensive, and you can’t take it down promptly.

2. High-Risk Business

High-risk businesses include those that cover sensitive issues like health, fitness, and finance. If this describes your business, include a clause that protects your business from liability arising from the use of the information on your website.

3. Returns and Guarantees

This clause applies to businesses that sell products or services online. It contains guarantees and customer return details to protect consumer rights as required by law.

4. Copyright Infringement

The copyright infringement clause protects your content from being duplicated or copied.

5. Privacy Policy

This clause is useful for websites that collect information from users. It explains how the information will be obtained, shared, and protected.

6. Governing Law

This section identifies the state whose laws apply to the terms and conditions.

Terms and Conditions Templates & Examples

How to Write Terms and Conditions (Step-by-Step)

Now that you know what elements make up a Terms and Conditions Template let’s look at how they come together to make one document. Here are the steps you should follow to write terms and conditions for your website:

Step 1: Create an Acceptance of Terms Clause

The first paragraph should contain a statement asking the user to accept the terms and conditions before using their services. It informs them that, if they proceed, they are accepting the terms. For legibility, it should be written in a large font, uppercase, and bold.

Step 2: Add a Privacy Statement

If your website collects personal data from users, include a privacy statement explaining how this information will be used, shared (if possible), and protected.

Step 3: Distance Yourself from Accuracy

Next, add a clause protecting you from liability if someone uses the information on your website and it leads to a problem.

Step 4: Protect Your Intellectual Property

Write a copyright infringement clause informing users that you own the content on your website and it is protected. You can protect intellectual property like designs, logos, and content.

Step 5: Mention Advertiser Relationships

This section is required by law. You must notify your users if you use advertisements and whether you get paid for endorsements. Help them understand that you only promote things in which you believe.

Step 6: Draft a Payment Policy

If you sell goods or services on your website, describe the acceptable payment modes, processing methods, and refund or return policies.

Step 7: Include a Termination Clause

If your site requires account creation or registration for users to access your content, include a termination clause explaining the actions that could lead to account termination.

Step 8: Create Notification Provisions

Lastly, include a clause describing how you will notify users of any changes to the set terms and conditions.

Why Use Terms and Conditions?

Creating the terms and conditions page of your website can feel like such a drag, especially since you have to get technical and polish up on legal terms. Also, most people never even read the guidelines in their entirety. It is, therefore, easy to overlook this step, but you really shouldn’t, and here is why:

Set Liability Boundaries

Terms and conditions include a statement clearing you of liability in case any mistakes are discovered in your content. This protects you from facing legal battles over small errors.

Prevent Content Abuse

The rules set in this section of your website inform the user how they can interact with your content. By doing this, they protect your content from abuse like plagiarism.

Terminate User Accounts

When you have a termination clause, you have the grounds to cancel the accounts of any users who violate your terms and conditions.

Protect Your Content

Terms and conditions are a legally binding agreement between you and a user. They give you the legal right to take action against someone that violates them by, for example, copying your content.

Tips for Writing Terms and Conditions

Consider the following pointers when writing your terms and conditions:

  • If you have never written terms and conditions before, consider using a generator with some basic terms and wordings then customize it.
  • Create guidelines for guest contributors explaining what type of content is appropriate.
  • Always start with an initial draft, then review and improve it as you go.
  • If your audience is made up of minors, include a consent form for parents to fill.
  • Get inspiration from other websites but don’t copy their content, else you will violate their copyright infringement clause.
  • Don’t use jargon or language with which your audience is not familiar.
  • Consult an attorney for legal advice on the legal clauses.
  • Set the consequences of violating the terms and conditions.

Frequently Asked Questions

What are general terms and conditions?

General terms and conditions refer to overall guidelines set in writing describing every aspect of an agreement. They can cover anything, including liability, payment methods, and guarantees.

How do you write the payment terms and conditions?

To create payment terms and conditions:

  • Indicate the invoice or reference number
  • Supply the current date
  • Highlight the company’s name, mailing address, and contact information
  • Outline the client’s full name and contact information
  • Describe the product or service in full, including cost, discounts, and taxes
  • Mentioning the payment method and dates
  • Set the repercussions of violating the terms and conditions.

Is it a legal requirement to have terms and conditions?

No. Most websites and companies have set terms and conditions, but there are no laws requiring you to have them in place. Still, in the event of a legal case, the court will use the section to determine liability.

What happens if you don’t read the terms and conditions?

There are no direct legal repercussions of not reading the terms and conditions on service, but you could end up consenting to some harmful obligations.

Is not reading terms and conditions illegal?

No. You don’t violate any laws when you refuse to read terms and conditions. However, as a literate adult, you will be bound to the rules even if you accept them without reading.


The corporate world is relying more and more on digital mediums to promote their businesses, products, and services. While the technology opens up a whole new market, it also creates possible pitfalls like stolen content and privacy breach. This is why using a terms and conditions template to regulate how people interact with your products or services is an excellent strategy. It will ensure both you, your website, and your users are protected at all times.

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