Teacher appointment letter is a legal document communicating to the teacher the decision by the school/institution to hire the teacher. It outlines details such as remuneration, benefits, reporting date, working time and other working conditions. It also states the required document the teacher is supposed to submit to the employer on the reporting date.
Appointing authorities may face various challenges in writing appointment letter like missing out on important information in the letter, not giving clear guidelines to the teacher and when it should be issued to the employee just to mention a few. Below is a sample letter outlining all the important details that are required.
A teacher can also receive appointment letter from a parent/guardian who would like to discuss their child school life or any other issue affecting the child with the teacher.
Teacher Appointment Letter with Terms and Conditions
30/03/2019
Ref: EMP/1035/2019
Susan Smith
310 Grove Street
New York
Email: [email protected]
Dear Miss Susan
Ref: APPOINTMENT LETTER
I am pleased to inform you of your appointment as a Teaching Associate at Greenland School, we are glade to offer you employment on a permanent basis. You will be teaching from grade one to three.
You are expected to report on at 9:00am for induction and orientation. You will be reporting to the principal Mrs. Woodley. You are expected to adhere and comply with the school policy and guidelines.
Your remuneration will be $1,000 per month for four units taught per day this will be paid for 12 months. Any additional unit will be paid at $100. In addition there is medical cover for self and family.
Normal working hours are from 8:00am to 4:00pm with a lunch break of 1 hour from 12:00-2:00pm depending on your classes’ timetable.
You will start teaching in academic year 2019 during the Spring Semester.
You are expected to maintain a good relationship with students and your teaching colleagues and support staff.
Attached are more details of employment. Your duties and responsibilities are elaborated in the attached job description which will form part of the employment contract.
Amendment and addendum of this contract shall be in writing and shall take effect as agreed by both parties.
Please indicate your acceptance of this letter by signing a copy of this letter and return it to the Human Resource office.
Sincerely
Position
Name of the Company
______________________________________________________________________________
Form of acceptance
Please signify acceptance and understanding of terms of this offer by signing below:
Name: Susan Smith
Date: ______________
Letter to the Teacher Requesting Appointment for a Meeting
3rd April 2019
Susan Smith
310 Grove Street. Apt.12
New York
Mrs. Woodley
The Greenland School
School lane 5th street
New York
Dear Mrs. Woodley,
REF: Appointment for a Meeting
My name is Susan Smith mother to Jude Smith in grade 4. Currently I have noted a decline in Jude performance especially in math which is his favorite subject. I have tried to talk to him to understand the reason and it seems he is being bullied.
Am writing to request a meeting with you to discuss the issue and see how we can work together to help him to regain his self-esteem as this has been affected as well.
I am hoping to hear from you and hopeful we can meet as soon possible. You can contact me on 0733 445 446 or email at [email protected]
Thanks in advance as you plan for the meeting.
Sincerely
Susan Smith, Jude’s Mother
Letter requesting meeting with the principal
3rd April 2019
The Principal
The Greenland School
School lane 5th street
New York
Dear Madam
Ref: Request for a Meeting
My name is Susan Smith mother to Jude smith in grade 6. Jude is currently experiencing emotional drain due to the loss of his father which has affected him so much. This was due to his dad’s prolonged sickness which really drained the family. As a result we have organized for counselling session for him early in the morning Tuesdays and Wednesday. This may cause him to be a bit late for classes on those particular days.
Am writing to request a meeting with you and one or two of his teachers to further discuss the above matter. I will appreciate to have the meeting as soon as possible. Please advise on your availability.
Please contact me on 0733 4504506 or through email: [email protected]
Yours sincerely
Susan Smith Jude’s Mother
Parent Teacher conference letter from principal
Parent Teacher Conference
To the parent/guardian of __________________________________________
Our first parent/teacher conference for the year is almost here. Your conference is scheduled on(date) Please advise if this is okay with you or propose a more convenient time for you.
I am looking forward to discuss with you about your child and his/her performance and progress that has been made so far and on how to improve.
I am planning a list of the things we will discuss. Please prepare your list of questions that you intend to ask as well so that we can be able to cover as much as possible.
For RSVP please cut the bottom part of this letter, fill it and return it to me by(date)
I am looking forward to talking with each of you.
Tick
Yes I will be available___________________
No I can’t make it on the schedule date. This is what will work best for me ________
Reschedule Parent Teacher Meeting
3rd April 2019
Susan Smith
310 Grove Street. Apt.12
New York
Mrs. Woodley
The Greenland School
School lane 5th street
New York
Dear Mrs. Woodley
REF: Meeting Rescheduling
I am writing to request for a reschedule of the meeting you had invited me over to discuss the performance of my daughter Linda. My apologies I won’t make it on the said date.
I will appreciate if you can reschedule the meeting to the following week on Tuesday at 2:00pm.
Please confirm your availability. Your prompt response will be highly valued.
Yours Sincerely
Susan Smith Linda’s Mother
Teacher Appointment Letter for School
Primary Teacher Appointment Letter Format
Primary School Teacher Appointment Letter is a document that describes all the information regarding the offer of employment for the position of Primary School Teacher. It should also include the terms and conditions which a Primary school teacher should agree upon before joining the school. The Letter will also have the list of responsibilities and the facilities that the person is entitled for. It should also mention the skills or the knowledge that is being expected from the teacher and the pay details and once all the conditions are agreed upon by both the parties, the concerned person can sign the letter and join the school at the mentioned date.
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Sample of Junior Teacher Appointment Letter
Junior Teacher Appointment Letter is a proof of employment offer given to a person for the role of Junior Teacher. The letter contains salary details, work timings, rules to be followed within the school campus. After reading and understanding the rules and regulations, the employee has to sign the document on all the pages in front of a witness.
Teacher Appointment Letter for Kindergarten
Kindergarten Teacher Appointment Letter is a document issued to a successful teacher candidate who has cleared the entire interview and other formalities. It is issued by the Head of the school management and contains the details of when to join, salary details, job responsibilities and other terms and conditions. In most cases, if the employee does not return the signed appointment letter, then the offer is liable to be cancelled by the school authorities.
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Nursery Teacher Appointment Letter Format
Preschool Teacher Appointment Letter Format
Appointment letters for preschool letters is a document that provides essential information required about the offer provided to the preschool teacher, declares the salary that will be provided by the school, etc. It gives information about terms and conditions and the joining date.
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What to include in a teacher appointment letter
- Confirmation of employment and the teaching position.
- The letter should indicate when the teacher is supposed to commence her job and to whom she/he will be reporting to.
- Place of work especially if the institution does not have only one school.
- Reporting time, remuneration and working hours are also included. It should contain any other benefit the teacher will receive.
- The process of termination by either parties the employer or the teacher details should be clearly indicated.
In case the appointment letter is from a parent requesting the teacher for a meeting, the letter should entail the following:
Introduction of the parent and the student involved. The purpose for the meeting should be very clear. At times time and date of the meeting for conveniences purposes. The letter should have contact details for the parent in case the teacher would like to contact.
When to use a teacher appointment letter
A teacher appointment letter is usually used mostly when the teacher is being given a job and when a parent is requesting for a meeting with the teacher.
When the letter is for employment purpose it’s usually in two copies one for the teacher and the other for the employing institution. It entails details of employment and terms and conditions of the job.
When the letter is for a meeting it’s usually from either the teacher requesting an appointment with a parent or a parent to the teacher. Mostly it is to book for a meeting to discuss a student either due to change of behavior or performance.
