T-Shirt Order Letter (Sample and Format)

When sourcing for branded and personalized T-shirts, appropriate sales order letters have to be drafted and sent out. These are letters that basically spell out the items to be bought and their specifications. They also spell out the other terms of references that govern the sales and purchases of the stipulated items.

Though these letters vary significantly from place to place or circumstance to circumstance. This notwithstanding, they exhibit some unifying contents and elements. We discuss them here below:

  • The required amount of T-shirts
  • Nature and appearance of the designs
  • Preferred color schemes for the job
  • Size and fitting options
  • Recommended date of delivery
  • Other pertinent details

How to Write a T-Shirt Order Letter

Knowing how to write a T-short order letter is definitely a good step insofar as upping your chances of receiving the right merchandise is concerned. We have compiled a list of the steps that might be of help to you throughout:
  • Indicate your contact information as you would with any other letter. That is the one the receiving company will use to convey the merchandise to you.
  • Write a subject line to help your recipient to quickly grasp the gist of the entire content.
  • Address the recipient appropriately especially by employing the right salutation.
  • Furnish the recipient with a piece of brief information about your company, its history, some of its core values, and what it stands for.
  • Now give the details of the T-shirts you would like to receive. These include such issues as the size, fabric makeup, colors, and fitting information. If ordering multiple T-shirts, use separate paragraphs and bullet points to convey the descriptions.
  • Highlight the mode of payment you would prefer to use to process the transaction.
  • Specify the preferred mode of delivery as well as the associated dates and timelines.
  • Incorporate the various special instructions that are necessary for executing the sales order or transaction.
  • Assure them of your enjoyment of the future cooperation and encourage the recipient to contact you need be.
  • Close it up with ‘sincerely yours,’ append your signature and date the letter.

T-Shirt Order Letter Template

Your Name

Your Address

Your City, State Zip Code

Your Phone Number

Your Email






City, State Zip Code

Respected Mr. /Ms. Last Name:

Re: T-Shirt Order Letter

I write this letter to order printed T-shirts from your company.

Below are the specifications of the T-shirts I am looking for:

Number: _____

Design: ______

Color: ________

Size: _________

I need the merchandise on or before __ (mm/dd/yyyy).

In case of the need for any further clarification, reach me on XXX-XXX-XXXX. I am on standby and eager to offer that.


Signature (hard copy letter)

(Full Name)

Sample T-Shirt Order Letter

Allen Powell,

Procurement Officer,

Coolbright Holdings Incorporated,

3014 Dauphine St Ste A,

New Orleans,

LA 70117-6725

March 3rd, 2020

Harvey Jonhson,

Emery Supplies Limited,

6363 Street,

Charles Avenue

New Orleans, LA 70118

Respected Mr. Harvey Jonshon:

Re: T-Shirt Order Letter

I draft this letter with the sole purpose of ordering bulk T-shirts from your company.

I settled on your company after numerous referrals and tips from past clients, all of whom recording greater satisfaction from your firm.

Below are the details of the T-shirts I am after:

• Number: 35
• Design: Contains decorative flowers and plants
• Dimensions: 6 inches by 6 inches
• Colors: Orange, yellow, red and green.
• Sizes: 15 small, 15 medium-sized, and 5 extra-large

I must receive the merchandise within a month, so please deliver the merchandise promptly. Attached to the letter is a sample of the T-shirts I am looking for.

Please feel free to send me any queries or calls for clarification.


Signature (hard copy letter)

Allen Powell

Tips for Writing a T-Shirt Order Letter

  • Take some time to plan before embarking on the write-up.
  • Adopt a formal or official tone. Avoid fluff and unnecessarily casual talks while drafting this letter.
  • Use an easy and formal language while conveying your letter.
  • Pay particular attention to the quantities and specifications.
  • Check out the spelling and grammatical mistakes.
  • Stay within the subject of the discussion all the while.
  • Maintain some politeness as you would not wish to ruffle feathers unnecessarily with the recipient of the letter.
  • Stay away from all jargon and overly verbose languages.


Ordering your favorite branded T-shirts is a task you cannot treat or handle lightly. We reiterate the need to read the explanations and steps we have delineated above repeatedly to master and take full charge of the drafting process. There you go! We wish you all the best in your subsequent write up of the letter.