School Position Letter of Intent to Return

A school position letter of intent to Return is a formal notice prepared by the non-teaching employees in elementary of secondary schools to inform their school district that they intend to continue their job in the next school year. Common individuals that can send this letter include librarians, special needs assistants, principals, and sports coaches.

Usually, the school district sends out a notice demanding this letter from non-teaching employees with an attached due date. The employees must then hand in their LOIs before the deadline or they will be deemed to have declined their current post.

Why Is a School Position Letter of Intent to Return Important?

Unlike teaching staff, it is almost always mandatory for non-teaching employees to send a School Position Letter of Intent to Return to the school district at the end of every school year. Doing so assures the district that the employee is set to return the next year, and so their position doesn’t need to be filled. Some of the benefits you can get from sending this letter include:

  • It helps you maintain your current job
  • You can use the letter to request to be transferred to a different job
  • If you advanced your education during the school year, you can inform the district when asking for a transfer

The school district will usually notify you whether it is necessary to send this letter and when you should do it. Once you receive the notice, get working on your letter immediately.

What to Include in a Return LOI

A letter of intent to return is a fairly short letter, as all you need to do is confirm that you will be maintaining your job in the next school year. You can do this by providing the following details:

  • Your identity – Your name, name of the school, and district
  • Job details – Your job title
  • Intent – A statement indicating your intent to remain in the school district
  • Transfer request (optional) – Mention whether you are looking to transfer to a different position within the same district.
  • Qualifications – Follow up your transfer request with a list of your qualifications.
  • Contact information, for any follow up questions.

Tips for Writing a Return LOI

Consider the following tips when drafting your letter of intent to return:

  • Always identify yourself in the first paragraph to help the reader locate you in the administration system
  • When providing your qualifications for a transfer, be brief and offer to answer any questions the reader may have
  • Use formal, professional language and stay on topic
  • Always send the letter way before the deadline to allow time to make any corrections

School Position Letter of Intent Format


{Recipient’s Name}

Department of Administration, {School Name}

{Recipient’s Address}

{City, State, Zip Code}

Re: Intent to Return

Dear {Mr./Mrs./Ms. Last Name},

I, {your name}, am a {current job title} at {school name} within the {name of school district}. I am writing this letter to notify the district that I plan to return to my position for the {period} school year. {If you plan to return to a different position, mention this here and provide your qualifications}.

If you have any questions regarding this matter, please contact me at {contact information}. Thank you for your time and consideration.


{Your Name}

{Your Signature}

Sample School Position Letter of Intent

8 April 2031

Miriam Freya

Department of Administration, Appletree Elementary School

980 First Avenue

Los Angeles, CA 09098

Re: Intent to Return and Transfer Request

Dear Ms. Freya,

I, Don Schmitt, am the current Special Needs Assistant at Appletree Elementary School. I am writing to inform the district that I plan to return for the 2030-2031 school year, but would like to request a transfer to Guidance Counsellor.

I have been working with the students of Appletree Elementary for 3 years now, and I believe that I am in a unique position to counsel them though issues such as conflict and bullying. Additionally, I have a BSc in Child Psychology from California University, and a diploma in behavioral therapy.

As a counselor, I will be able to reach every student, including those with special needs. Please contact me at [email protected] if you have any questions regarding my request.

Thank you for your time and consideration.


Don Schmitt

School Position Letter of Intent (Word Template)

School Position Letter of Intent

Key Takeaways

If you do not send in a School Position Letter of Intent to the school district by the provided date, you may be unable to work in your current capacity the following school year. This letter is an important way to maintain your job or communicate your wishes to transfer to another position within your district.

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