Sample Application Cancellation Letter (Tips & Template)

An Application Cancellation Letter is a formal message sent to a service provider notifying them that you no longer need the application you made for a particular amenity and that it should be canceled. When drafting it, it is advisable to provide enough information to the reader to help them track your application for a faster cancellation process.

You submit an application to receive a service or product from a particular company or agency. But what if you decide you no longer wish to receive the product or service after the company has verified and confirmed your application? You must notify them through a cancellation letter.

Below are some guidelines and example letters to help you cancel any application.

What to Include in an Application Cancellation Letter

  • When you apply for a service or product and promise to pay for it, you enter into a legally binding contract with the service provider. This means that you cannot just ignore the application and stop paying for the service, especially if you are still receiving it unless you wish to risk a lawsuit.
  • An Application Cancellation Letter is more than a notification to the service provider since it can also act as evidence in a court case. For accuracy and to make the cancellation process faster, it should always include the following details:
  • Your name as the applicant. You should also mention the company’s name for which you made the application, where applicable.
  • The application reference number
  • The date when you submitted the application
  • The name of the agent who processed your application, if applicable
  • The service the application was for
  • • Your reason for the cancellation
  • Copies of any receipts or invoices involved in the application
  • Your contact information

Tips for Writing an Application Cancellation Letter

Cancellation letters are often written and sent due to unforeseen circumstances that force you to cancel your application. You may be moving and no longer need the service, or you could be dissatisfied with its quality. Because of this, most cancellation letters carry an informative and apologetic tone. You want to help the reader understand as clearly as possible why you are canceling your application. When drafting your letter, consider the following tips:

  • Always type your letter to prevent miscommunication in case your handwriting is ineligible.
  • Read the service provider’s cancellation policy and adhere to it.
  • Only send the latter once your decision to cancel is final.
  • Give a specific reason for the cancellation.
  • Limit your letter to 2 to 3 paragraphs

Application Cancellation Letter (Format)

{Date}

{Company/Institution/Organization Name}

{Company/institution/Organization Address}

{City, State, Zip Code}

Re: Cancellation of the Application for {Service for Which You Applied}

Dear {Mr./Mrs./Ms. Last Name},

I applied for {name of the service for which you applied} at {company/service provider name} through {application number} on {application date}. I am writing to request that you cancel this application due to {mention your reason for canceling the application}.

I apologize for any inconveniences that this cancellation will cause to your company. In case you have any questions, feel free to contact me at {contact information}.

Thank you for your time and consideration.

Sincerely,

{Your Name}

Sample Application Cancellation Letter

24 February 2031

Kennedy Shaw

Fib Telecommunications

412 Hickory Corners

Jefferson City, MO 20092

Re: Cancellation of Wi-Fi Application

Dear Mr. Shaw,

I applied for Wi-Fi services from your esteemed company on behalf of Halifax Ltd. on 23 February 2031. Unfortunately, the company will be closing down its Missouri branch for renovations for the next three months and will not be needing the internet. I am, therefore, writing to request that you cancel my application as soon as possible.

As per your company policy, applications can be canceled successfully if a request is made within 7 days of the application. I believe I am within this time provision and would appreciate a speedy resolution.

I apologize for any inconvenience I may have caused your company. In case of any queries, feel free to contact me at halifaxltd@email.com.

Thank you for your time and consideration.

Sincerely,

William Sparks

Application Cancellation Letter (Word Template)

Application Cancellation Letter (Word Template)

Key Takeaways

When drafting an Application Cancellation Letter, the most important thing to remember is that you need to provide the reader with enough information to track and cancel your application. It is also considered courteous and professional to give a reason for the cancellation. Finally, you should provide your contact in case the service provider wishes to clarify some details.

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