Salary Negotiation Letter and Email Samples

A Salary Negotiation Letter is a letter in which salary for a position is negotiated. A salary negotiation letter is generally written by an individual who is negotiating a job offer. When you are negotiating a salary, be sure to research the average market salary for your position. In addition, consider other forms of compensation you might accept if the employer will not accept a salary increase, such as stock options and extra vacation days.

It is common to ask for a slightly higher salary range than you need so that you have room to negotiate further. When you write, point out your strengths, your experience, and your accomplishments to demonstrate how you can add value to the company. Remember to point to other forms of compensation you might be willing to accept, allowing yourself and the employer some flexibility.

Think about what you can bring to the position and the company. Here are some things to include:

  • Your years of industry and management experience
  • Your level of education
  • Your certifications and licenses
  • Your professional accomplishments
  • Your professional memberships

Important: Pointing to specific accomplishments can help you negotiate your worth to the company. For example, if your leadership led a marketing team to increase leads by 35%, or your lean manufacturing program led to a significant cut in production costs while maintaining quality products, put this information to work for you when you request a higher salary.

Salary Negotiation Letter Format

Here is a basic format for a salary negotiation letter. This format can be adapted to suit your needs.

{Your Name}

{Your Address}

Leave this line blank.

{Recipient Name}

{Company Name}

{Company Address}

{Date}

Dear {Recipient Name}:

Thank you so much for the job offer package. I am honored to be offered the opportunity to work with {company name} in this {position title} position.

Before I can accept the offer, I want to address the proposed compensation. As I shared with {interviewer}, I have {years} years of experience in {field}. {years} of those years I worked in leadership positions. {Note specific accomplishments here.}

My {degree} in {field}, along with my experience, has prepared me to anticipate and overcome potential obstacles in {field}. My active membership in {professional memberships} ensures I am always in the forefront of my field. Given my qualifications, I am seeking a salary of {amount range}, which is slightly higher than your offer of {amount proposed}.

I can bring a great deal of experience and expertise to {company name}, and help you {item related to field}. Please let me know when we can discuss the proposed salary further.

I look forward to speaking with you soon.

Thank you,

{your name}

Sample Salary Negotiation Letter

Here is a sample letter based on the format above.

Alexandra Matthews

2004 South 68 Place

Baker, NJ 28759

Erika James

Digital Marketing Associates

2769 West 11 Street

Baker, NJ 28754

March 24, 2022

Dear Ms. James:

Thank you so much for the job offer package. I am honored to be offered the opportunity to work with Digital Marketing Associates in this Marketing Manager position.

Before I can accept the offer, I want to address the proposed compensation. As I shared with Seth, I have eight years of experience in social media marketing. Five of those years I worked in leadership positions. Under my leadership, the marketing team increased marketing influenced leads by more than 35% three years in a row, and helped secure 20% increased revenue all three years. In addition, I was able to secure two of the company’s three largest accounts.

My Master’s of Science degree in Marketing, along with my experience, has prepared me to anticipate and overcome potential obstacles in social media marketing. My active membership in the American Marketing Association ensures I am always in the forefront of my field. Given my qualifications, I am seeking a salary of $125,000 to $130,000, which is slightly higher than your offer of $120,000.

I can bring a great deal of experience and expertise to Digital Marketing Associates, and help you consistently generate more leads and exceed sales expectations. If the starting salary is non-negotiable, perhaps we can discuss other forms of compensation. I am willing to consider extra vacation time and a 10% increase in stock options as alternatives.

Please let me know when we can discuss the proposed compensation further. I look forward to speaking with you soon.

Thank you,

Alexandra Matthews

Salary Negotiation Letter Examples and Templates

Salary negotiation is an essential part of job acceptance. A basic format for salary negotiation and a sample letter can help you prepare to negotiate your salary professionally. The format we have provided can be modified to suit any position and any salary negotiation.

Salary Reconsideration Letter

A Salary Renegotiation Letter is a letter written by a current employee who wants to negotiate their salary. For instance, if you have had a recent review and are not satisfied with your salary increase, a renegotiation letter can be used to address the situation. The above format can be used by changing the opening paragraph and highlighting accomplishments in your current position.
Details
File Format
  • MS Word

Salary Negotiating Letter (with another job offer)

A Salary Negotiating Letter with another Job Offer is a letter written by an employee who wants to discuss a counteroffer with their current employer when they have received a job offer with a higher salary. This should be handled with tact; be sure to let your employer know you would like to stay, but need a higher salary.
Details
File Format
  • MS Word

Salary Negotiation Email

A Salary Negotiation Email is an email written by a potential employee who wants to negotiate a starting salary when offered a job. It is professional and acceptable to negotiate a salary with an email. The email can look like the above basic format. Just leave out the formal contact information. If you would like to send contact information, do so after your name.
Details
File Format
  • MS Word

Salary Negotiation Follow up Email

A Salary Negotiation Follow Up Email is an email written by a potential employee who has sent a salary negotiation letter or email and has not received a response. This writer of this email could inquire about the status of the negotiation and ask for an update. If you need to follow up, continue to express gratitude for the job offer.
Details
File Format
  • MS Word

Key Points

  • Stress your education, accomplishments, professional memberships, and expertise when you negotiate for a higher salary.
  • Express gratitude for the job offer in all your correspondence with the potential employer.
  • Allow the potential employer some room to renegotiate.
  • Think about other forms of compensation you would be willing to accept if the salary is non-negotiable.