Sample Salary Negotiation Letter After Job Offer (with Template)

A Salary negotiation letter after the job offer is a conversation between the new hire and new employer. It involves both parties settling on a fair wage for the new hire. When it comes to knowing what to say when negotiating a salary after a job offer has been made and accepted, it’s natural for the new hire to feel uneasy. Salary negotiations such as these can be unnerving for the new employee, but with a few hints and some encouragement sprinkled in, it is possible to come to an agreement.

In the article that follows, we’ll look at several ways to accomplish this in the best and most professional way possible.

How to Write a Salary Negotiation Letter

So, you’ve landed your dream job with a great company doing what you love. There’s only one thing: The salary offered is not what you’d hoped it would be. Perhaps you’re skill and experience suggest that you deserve a larger salary. Whatever the case, if you feel as if you deserve a higher salary, then it’s time to consider writing a salary negotiation letter.

The basic structure of a salary negotiation letter is quite simple. First, express your gratitude for being hired for this position. Next, explain your value to the company. Finally, thank the individual for taking the time to read your letter while leaving a call to action, which is your contact information. It may help if you grab some scrap paper to make notes of your skills, years of experience, and whatever else you feel will be an asset to the company.

Paragraph One

The introductory paragraph is where you’ll express your gratitude. State how happy the job offer has made you, as you are eager to work for this company. Remember, it’s all about the company and what can offer them.

Paragraph Two

This is where you’ll bring up the gist of the salary negotiation letter. Be crisp and to the point in your writing. Use short sentences, and stay on topic. For instance, you can begin by stating that according to your research, people with 10 years experience in my field make an average of $60,000 per year. Remember to include your sources. Excellent sources for salary include:

  • Payscale (
  • Bureau of Labor Statistics (
  • Career Network (

Also, add any specifics that you feel illustrate your value to the company. These can include taking seminars, volunteering in the field, continuing education units in your field, years of experience, and so on.

Paragraph Three

In the final paragraph, reinforce your value as an employee. In other words, how you believe your presence with the company will benefit the company. Thank the individual for taking the time to give attention to your concern, and leave your contact information.

Salary Negotiation Letter Tips

  • Make certain that you are addressing the salary negotiation letter to the correct individual
  • Be aware of what others in your position, at the same skill lever make
  • Make a list of your best attributes, experience, awards won, even volunteer experience, lectures attended and Continuing Education Units (if any)
  • Remember that an employer usually offers a salary that is generally below the level
  • Keep the letter professional and upbeat
  • Close by expressing gratitude and leaving a call to action statement stating they can contact you at their convenience

Letter Format for a Salary Negotiation Letter

Below is an example of a salary negotiation letter format. Use this sample to help you construct your own letter.

Dear {Name of Individual},

Let me take this opportunity to thank both you and {Company Name} for your offer of employment in the {Name of Department}. {Company Name} is known as one of the best companies to work for, so I consider myself extremely fortunate to be considered. Your reputation as a grade “A” employer, precedes you. I believe the skills and years of experience make me a good fit for your company. As such, I would like to take this time to make a request in regards to my proposed annual salary.

Your initial offer of {Salary Amount} was definitely a generous one. However, according to the Bureau of Labor Stastics, individuals with my years of experience and skill sets currently make {Salary Amount} in this city. I believe that when you consider all that I can bring to the table, such as {List Skills/Experiences}, you’ll come to realize that {Requested Salary} is a more appropriate option.

I sincerely thank you for considering to place me in a position at {Company Name}, it is a dream come true. I am confident that I can add much to your department’s performance and the overall prosperity of the company in general. I look forward to hearing from you so we may discuss the matter if you so choose. You may contact me at {Contact Number} at your convenience

Sample Salary Negotiation Letter after Job Offer

Dear Ms. Kingston,

Upon receiving the news that you’ve considered me for the position of head of the accounting department, I’m beside myself with joy. After all, ACME Gaming is a well-respected company. I have always found your corporate culture and treatment of game design artists to be quite admirable indeed. I believe that my skill set will assist ACME in becoming an even greater company both in sales and creativity. As such, I would like to consider my annual salary.

The initial offer of $58,000 per annum for the position was made during the interview. However, according to the Video Game Artist Career Guide, the going salary for an artist with around 6 years of experience under their belt is $60,000 for gaming companies in this area. I believe when you consider my extensive experience working on 3 top 10 games, along with my teaching experience and short stint in films, that $60,000 would be a more appropriate option, especially when you consider the skills I can bring to the company.

In short, I believe I can contribute greatly to ACME’s current and long term goals. Thank you for taking time to consider my request. Of course, I’m open to discussion on the matter. I look forward to hearing from you. You may contact me at 555-555-2345 at your convenience, should you so desire.

Best Regards,

Herbert Conklin

Salary Negotiation Letter after Job Offer (Word Template)

Salary Negotiation Letter after Job Offer (Word Template)


As you can see, obtaining the right balance between scoring the perfect career and salary can take some effort on your part. If you’re not satisfied with the initial offer during the interview, you have a chance to make a change. Will a salary negotiation letter help to grant you your request? That’s up to the individual hiring you and the company. However, with a well-written letter that shows your value and your contributions to the success of the company, odds can be in your favor, more often than not.

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