How to Write a Salary Negotiation Email (Template & Examples)

At some point in your career, it’s normal to want a salary increase due to the invaluable experience and value you provide to the company. But because a salary increase is fairly delicate, you need to do your due diligence and do enough preparation before requesting it, especially to a new employer. Otherwise, you risk ruining the chances of landing the job even before you’ve started working for the company.

If you wish to negotiate for better rates, writing the salary negotiation email is an excellent platform to request an increase. Although this might sound challenging, you need not worry as we’ve got your back. Here’s an overview of the tips to consider when drafting your salary negotiation email.

When Should You Write A Salary Negotiation Email?

When negotiating for a salary increase, it’s normal to be tensed about whether the employer will take your request in the right way. This is more so when considering making such a request via email. With that said, what are the incidences that you should negotiate for a salary increase via email?

Ideally, it’s best to negotiate for a salary increase over the phone or in-person. But if either of these options feels a bit too intimating, then writing a salary negotiation email is the right step to take.

Tips To Write A Salary Negotiation Email

If you’ve decided that requesting for salary increase over the email is the best way to go, there are several things you should consider as you do this. Here’s an overview of the useful tips that can help you draft a convincing salary negotiation email.

Thank The Employee For This Opportunity

The first thing you should do right before requesting a salary increase is to thank your potential employer for the offer. When doing this, make sure to use a language that shows your willingness to work together and excitement about the employment opportunity. After doing this, you can proceed to mention that you would appreciate it if you get an improved salary package. And while placing this request, you can also go ahead and restate your gratefulness for the offer that’s already been made.

Know Your Value

Another thing you should do when writing the salary negotiation email is making your employer understand your value. When doing this, there are several things that you need to mention, including;

  • Your education level
  • Years of experience of in the industry
  • Your current career position
  • Whether you’re holding any leadership position

Highlighting such details will be crucial in helping convince your potential employer that you no doubt deserve a salary increase.

Be Respectful

You need to make sure to observe a respectful tone when writing the salary negotiation email. To do this, you should present your request as a discussion instead of a demand. This is vital as the last thing you want your future employer to think of you is being rude because this might ruin your chances of getting the job in the first place.

Therefore, make sure that everything you include in your letter is in a polite and courteous tone. This way, you’ll do a better job convincing your future employer that you surely deserve a salary increase.

Do Some Market Research

It’s also essential to do comprehensive market research before you even write the salary negotiation email. By doing this, you get to understand your potential employer’s elements better to arrive at the salary range they’ve offered. One crucial factor that’s often factored in is your geographical location and how much money other persons taking up a similar position in the same area earn.

Therefore, you need to do exhaustive research of the rates which you’ve been offered. This way, you’ll be able to determine whether they’re in line with the average earnings of people within the same location and if lower, make sure to include this in the salary negotiation email.

Consider Your Expenses

Will you need to relocate to take the job you’ve been offered? If so, make sure to include such pertinent details in the email. This will help boost the employer’s chances of giving you better rates as it’s clear that you’re willing to incur additional expenses to take on the job.

Plan Your Compromises

While requesting a salary increase, you also need to be ready to make compromises. This is crucial as you don’t want your employer to judge you as stubborn and inflexible. Otherwise, you might ruin your chances of landing the position as you might appear not to be a team player.

Because you should be ready to compromise, never start with the salary range you’re expecting. Instead, start with a greater amount because your employer, too, will try and negotiate for a lower rate that falls within their budget. This way, the agreed-upon offer will most likely fall within your preferred salary range at the end of the negotiations.

Sample Salary Negotiation Email

Mr. Robertson,

Thank you for offering me the position of Accounting Manager. I am very honored for this opportunity and appreciate you even considering me for this position.

But before I accept the offer, I sought to discuss the proposed salary for this position. As I stated during the interviews, I have more than nine years in a leadership role in accounting and finance with several companies over the years. In my last position, I streamlined the company’s financial operations leading to an extra 20% revenue to the organization. You can see that I do come with proven expertise and skill set. Therefore, I feel a salary ranging between $120,000 and $130,000 is more appropriate, as this is relatively higher than the $100,000 you have offered.

I am confident I can bring to XYZ Audit Company great value that will be vital in helping the company achieve its revenue goals this year: Please feel free to get back to me so that we can discuss this matter further.

Thank you for your time, and I look forward to hearing from you soon.


Brandon Richards

Salary Negotiation Email (Word Template)

Salary Negotiation Email (Word Template)


Writing the salary negotiation email can be intimidating as you don’t want to look greedy and ungrateful for the employment offer. To ensure this isn’t the case, highlighted above as useful tips highlighting useful tips to observe while writing the salary negotiation email. By doing this, you’re more likely to convince your employer to improve their offer and fall within your salary range.

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