Salary Increment Complaint Letter

A Salary Increment Complaint Letter is a formal complaint written by an employee and addressed to their manager regarding the employee’s dissatisfaction with their wage.

If you have recently had a review at work and believe your wage increase does not adequately reflect your job performance, a salary increment complaint letter is a useful tool to address the situation formally.

Before you write a salary increment complaint letter, be sure you have information regarding your job performance statistics and the extra responsibilities you have taken on since you began at your position. Clearly understanding the case you want to present to your manager will assist you in writing your letter and prepare you for later salary negotiations.

Writing a formal complaint about your wage increase requires you to gather some information. Here are the essential facts you need to have before you begin writing.

  • How long you have worked for the company and your job title
  • Your primary accomplishments
  • Additional responsibilities you have taken on
  • Additional training you have acquired for your position
  • Any awards you have received
  • Industry average wage for your position
  • The percentage of your salary you are requesting as an increase
  • What percentage of your salary you are willing to accept (for negotiation later)

How to Write a Salary Increment Complaint Letter

Formatting your letter is as important as the information included in it. A formal complaint should be written in a professional tone. Write your letter clearly and concisely and keep it to one page. Be brief and to the point while maintaining a conciliatory tone.

  • Mention that you enjoy working in your position for the company
  • Mention the date of your review
  • Mention that according to your qualities and the industrial average wage point you expect a better increase in salary than you received
  • Put your accomplishments, additional responsibilities, training, and awards in bullet points.
  • Discuss your desired wage and your willingness to negotiate.
  • Attach copies of any training certifications or awards you have received since your last raise.

Important Point: Your willingness to negotiate softens the complaint and allows your manager to discuss the issue with you. This negotiation will make it easier for them to approach upper management or human resources with your request.

Salary Increment Complaint Letter (Format)

This basic format can be used when you feel your wage increase is not sufficient, considering your responsibilities.

{Your Name}

{Your Job Title}

{Your e-mail address}

{Date}

Dear {Manager’s Name},

I feel quite fortunate to have been employed at {company name} for {number of years} years. In my position as {position}, I have enjoyed taking on new responsibilities and additional duties. Regarding our meeting on {date of review}, I feel the wage increase I received was unequal to my contribution to {company name}.

I discussed this situation with human resources, where I was advised all such matters should be referred to my immediate manager. I am writing to request a review of my salary increase.

Although I received an excellent review, I would like to take the time to further discuss my track record with {company name} and the additional responsibilities I have readily accepted since I began as {position}. I believe this review and taking notice of the industry-standard wage for my position will justify a further increase in my salary.

• {accomplishment}
• {accomplishment}
• {new responsibility}
• {new responsibility}
• {new training or award}
• {new training or award}

I am requesting an increase in salary of {percentage}. I would like to arrange a time to meet with you to discuss this matter. Thank you for your consideration of my request. I look forward to meeting you soon.

Sincerely,

{your name}

Sample Salary Increment Complaint Letter

Here is a sample letter using the above format.

Matthew Jacobson

Manager, Production Control

jacobsonmatt@seriousmanufacturing.com

November 18, 2029

Dear David Stone,

I feel quite fortunate to have been employed at Serious Manufacturing for six years. In my position as a production control manager, I have enjoyed taking on new responsibilities and additional duties. Regarding our meeting on November 2, 2029, I feel the wage increase I received was unequal to my contribution to Serious Manufacturing.

I discussed this situation with human resources, where I was advised all such matters should be referred to my immediate manager. I am writing to formally request a review of my salary increase.

Although I received an excellent review, I would like to take the time to further discuss my track record with Serious Manufacturing and the additional responsibilities I have readily accepted since I began as a production control manager. I believe this review and taking notice of the industry-standard wage for my position will justify a further increase in my salary. In my years as production control manager, I have:

• Streamlined inventory control methods, resulting in fewer material shortages.
• Increased production rate by 5%.
• Developed new safety standards, resulting in 10% fewer production-related injuries.
• Accepted responsibility for leading safety training classes for all production employees.
• Completed a degree in Production Management from Arrowhead University.
• Received Serious Manufacturing’s “Manager of the Month” award in December of last year.

I am requesting an increase in salary of 3%. I would like to arrange a time to meet with you to discuss this matter. Thank you for your consideration of my request.

I look forward to meeting you soon.

Sincerely,

Mathew Jacobson

Key Points

  • Point out why your wage is insufficient
  • Attach copies of certifications, awards, and diplomas
  • Remain willing to negotiate