Salary Increase Request Letter (Format & Sample)

A Salary Increase Request Letter is written by an employee with the intent of requesting a salary increase, or a raise. Asking for a raise is intimidating, but a well-written salary increase request letter can help you ask for the raise that you feel you have earned. You should base your request for an increase on the current market wage for your job, as well as your accomplishments.

 You should also consider any additional job functions you have acquired since your last pay raise. In this article, you will learn when and how to ask for a raise.

Statistically, the best times to ask for a raise are:

  • When you have successfully completed a project
  • When you have been given a significant increase in workload
  • When the annual (or other periodic) employee performance reviews are near
  • If it has been longer than a year since you received a salary increase

If you have recently had a review and feel your raise was not equal to your effort, you might consider a salary negotiation letter.

The worst time to ask for a raise is when your company is experiencing a financial setback. Also, avoid asking for a salary increase when your manager is occupied with a large project or any regularly busy times, such as month-end.

How to Ask for a Salary Increase

First, do some research. Having a good idea of the current market wage for your position is a good idea if you intend to ask for a raise. Also, consider how many years of experience you have and how long you have been with your company.

Next, make a list. What are your significant contributions to your company since your last wage increase? Have you been involved with any long-term projects? Have you contributed to an increase in your company’s sales or services? Make a list of your primary accomplishments. Add any significant increases to your workload or responsibilities.

Practice your talking points. Although you are writing a letter to request a salary increase, you are likely to also be required to make your points in person. Make sure you have committed all your talking points to memory so that you can remember them when you are discussing the request with your manager. Practice with a friend or family member when possible.

Be prepared to negotiate. If a raise is non-negotiable, consider other perks, such as work from home days or added vacation time.

Writing a Salary Increase Request Letter

The basic purpose of this letter is to make your case for a higher rate of compensation. Here is what you need to include in your letter:

  • Significant projects you have completed
  • Additional responsibilities or duties you have acquired
  • Relevant statistics about your performance, such as sales increases or lower costs

Remember, the primary purpose of your letter is to demonstrate how you have earned a higher salary. Don’t point to how much your coworkers make or mention your specific financial needs. Simply show yourself worthy of a raise.

Salary Increase Request Letter Format

Here is the basic format of a professional salary increase request letter.

{your name}

{your address}

{your phone number}

{your email address}

{date}

{recipient name}

{company name}

{recipient address}

Dear {recipient}:

I am writing to request a review of my current salary. Since my last salary increase, I have contributed significantly to the following areas:

• {added responsibility}

• {added duty}

• {statistical impacts}

{Use this space to expand on your positive impact on your company.}

In addition, my current salary is {percent} lower than the regional average salary for my position. I am requesting a {percent} salary increase.

I appreciate your consideration in this matter. I am aware that {periodic} employee performance reviews will be commencing soon. I am open to negotiation if you have another amount in mind.

Sincerely,

{your signature}

{your name}

Sample Salary Increase Request Letter

Here is a sample letter based on the above basic format. It demonstrates how to use this format to write your letter.

David Bartholomew

2004 West 101 Street

Bristow, MI 87669

(658) 376-9042

Bartholomewd @email . com

May 22, 2032

Mr. William Anthony

Best Business, Inc.

5096 East 94 Street

Bristow, MI 97679

Dear Mr. Anthony:

I am writing to request a review of my current salary. Since my last salary increase, I have contributed significantly to the following areas:

• Assumed responsibility for warehouse employees

• Assumed responsibility for inventory control

• Lowered inventory loss rate by 5%

• Lowered inventory overhead costs by 4%

My management has been viewed as a positive change by warehouse employees. I am also receiving positive responses from assembly employees, who are stating they receive their parts from the warehouse more quickly than before.

In addition, my current salary is 10% lower than the regional average salary for my position. I am requesting a 9% salary increase.

I appreciate your consideration in this matter. I am aware that annual employee performance reviews will be commencing soon. I am open to negotiation if you have another amount in mind.

Sincerely,

David Bartholomew

David Bartholomew

Salary Increase Request Letter (Word Template)

Key Points:

  • Plan your salary increase request to coincide with periodic performance reviews or your career-high points
  • Do your research
  • Memorize your talking points
  • Avoid references to your personal financial need, or your peers pay rates
  • Be willing to negotiate