Response Letter to Unfair Dismissal

Getting fired from your job can be devastating. It can be even worse if the reasons for termination are unfair, illegal, misleading, or false. Fortunately, you can respond to this unreasonable action by sending a response letter to your employer. This should be a formal document detailing your concerns and calling for a re-evaluation.

Before drafting this letter, it is crucial to study your company’s employee handbook. Read on the limitations and provisions of filing such a document and adhere to the provided guidelines. You can also consult a professional employment attorney if you are unsure of your options.

Do you believe you were fired unfairly? Here is all you should know to draft a professional Response Letter to Unfair Dismissal.

Writing Tips for a Response Letter to Unfair Dismissal

Employees often have trouble challenging disciplinary decisions. This can be attributed to the fact that most of them don’t understand their rights. Before drafting your letter, gather proof for your claim and consult an employment attorney about your legal options. Once you have all the information you need, follow the following tips to draft your letter:

  • Use the introductory paragraph to re-capture the contents of your dismissal letter. Mention from the word goes that you disagree with the decision.
  • In the next paragraphs, present your side of the story and back it up with proof. You can attach relevant documents and mention them here.
  • Argue why you believe your dismissal was a mistake, misunderstanding, or unfair action. Remember to be factual and dispassionate.
  • Provide a suitable solution. Basing your suggestion on the company policy, your employment contract, or state laws, mention what you think should be the employer’s next course of action.
  • Do not threaten the reader with a lawsuit. Layout your case, back it up with facts, and offer a suitable solution. You can also provide the reader with a reasonable reply-by date.
  • Be professional, polite, and to the point. Demonstrate to the reader that you have your facts right and know your rights. However, do this professionally. Avoid using a menacing tone or language.

Response Letter to Unfair Dismissal (Format)


{Hiring Manager’s Name}

{Company Name}

{Company Address}

{City, State, Zip Code}

Re: Response to Unfair Dismissal

Dear {Mr./Mrs./Ms. Manager’s Last Name},

I received my letter of termination dated {date} with great unrest. I am unable to understand the reasons provided in the letter and find them {unfair/unjustified/etc.}. Consequently, I am writing to express my dissatisfaction with this decision.

I joined {company name} on {date}. Since then, I have performed my duties as a {job designation} with {mention work ethics}. My supervisors have expressed their appreciation of my {state positive qualities} on many occasions.

I believe that my dismissal is the result of a misunderstanding. As provided in my employment contract, I am entitled to a {hearing/appeal/ etc.}. I would like to use that.

I hope to hear from you by {date}. You can reach me on {contact information}.

Thank you for your consideration.


{Your Name}

Sample Response Letter to Unfair Dismissal

1 September 2020

The Hiring Manager

ABC Communications

123 Main St.

Jersey City, NJ 45675

Re: Response to Unfair Dismissal

Dear Mrs. Jones,

I received a letter of termination from your office on 31 August 2020. The reason for dismissal is stated as ‘Taking Unauthorized 2-Week Leave from 14 August 2020 to 28 August 2020.’ I am writing to dispute this decision as I believe it is unfair.

On said dates, I was off on a work-related retreat. My department supervisor authorized this venture through a formal letter, which I have attached.

As the grounds for my termination are false, I request a meeting to re-evaluate my employment status. I hope to hear from you by 5 September 2020.

If you need me to answer any more questions, you can contact me at

Thank you for your time and consideration.


Henry Colin

Response Letter to Unfair Dismissal (Word Template)

File Format
  • MS Word


A Response Letter to Unfair Dismissal should be addressed to the person in charge of hiring and firing decisions in the company. This is usually the Hiring Manager. Maintain a professional and polite tone. Avoid speaking out of emotion and present only facts. This will add credibility to your claim. In your letter, outline the problem and suggest possible solutions. However, don’t threaten the recipient with a lawsuit or other legal action. Calmly explain your position and remain professional.

Finally, always proofread your letter for any mistakes before sending it. This will ensure your message is delivered as intended.

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