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Resignation Letter With Reason for Leaving

You don’t have to give a reason when you resign, but under some circumstances, you may want to let your employer know why you’re moving on. A resignation letter accomplishes just that. It is a formal announcement of your resignation that serves to add closure to your tenure at a particular workplace. A well written, courteous resignation letter demonstrates your good character as well.

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To get started composing your own resignation letter, it’s a good idea to take a look at resignation letter samples. Depending on your situation, your resignation letter may be structured in a slightly different manner than another. For instance, the resignation letter of a teacher will have a different framework than one for a resignation after a maternity leave.

Proper Resignation Letter Format

When you exit your place of work, it should be done in a ‘classy’ manner. This means that you need to consider your resignation as part of a positive exit strategy. As professional business documents, they need to be formatted using business block-style format. Here, all sections are flush left, single-spaced, with double-spacing in between sections. Make certain the letter is brief and does not drag on with unnecessary details. Always include the date your resignation will take effect, as well as an expression of gratitude and offering to help in the transition. The following is an example of proper resignation letter structure:

First Paragraph: The first paragraph is where you introduce your resignation, including the date it is to take effect.

Second Paragraph: The second paragraph houses any reason for your resignation, if applicable. It includes statements of gratitude.

Third Paragraph: Here, you’ll state your willingness to ease the transition by assisting in any way you can, such as training your replacement.

Blank Resignation Letter Format

(Your Name)(Your Address)

(Your Contact Information)

 

(Double-spaced)

 

 

(Date)

 

(Double-spaced)

(Manager’s Name)

(Company Address)

 

(Manager’s Contact Information)

(Double-spaced)

(Dear Recipient Name: )

 

(Double-spaced),

Please accept this letter as my formal resignation from (Position Name), at (Company Name). This resignation will be effective two weeks from (Current Date).

I am truly appreciative for the opportunities afforded me during my tenure at (Company Name). It is with a heavy heart that I announce this resignation. I’ve enjoyed my stay here, as the entire experience has been a pleasurable one.

It’s extremely important that the transition is a smooth one. As such, please contact me if I can be of any service to you in this regard.

Best Regards,

(Four Spaces)

(Your Signature)

(Your Name)

New Job Offer Resignation Letter

Career’s often blossom when we move on from one job to another. For instance, the position you’re in now might not offer the opportunities for advancement that another position can offer you. In this case, it’s perfectly acceptable to experience growth by moving on to another position. In such letters, always express your gratitude and willingness to assist with the transition.

(Your Name)

(Your Address)

(Your Contact Information)

 

(Date)

 

(Managers Name)

(Company Name Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

Please accept this letter as my formal written resignation from the position of day clerk at Montgomery Towers, effective two weeks from September 29, 2018.

After considerable deliberation, I’ve decided to accept the position offered by another firm. I’m grateful for the outstanding opportunities for growth I’ve received from Montgomery Towers. Without their support I would not be the employee I am today.

Feel free to contact me with any and all concerns regarding this transition. Thank you again for your kind consideration to the above matter.

Best Regards,

(Your Signature)

(Your Name)

Career Change Resignation Letter

Life happens. Sometimes we enter a career early in life because it is something our parents wanted, and we wake up to find ourselves unhappy, so we search for a career which will fulfill our needs. When this happens, simply craft a resignation letter which states the reason for leaving, expresses gratitude, and offers to assist in the transition.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Manager’s Name)

(Company Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

This letter is in regards to my formal resignation from my position as cashier from Henderson’s Food and Drug, effective two weeks from September 29, 2018.

As you are aware, I’ve recently graduated from Western University with my MBA. As a result, I’ve accepted a position at another firm as an accountant. I truly appreciate the years I’ve been employed at Henderson’s, and the camaraderie I’ve enjoyed with fellow staff members.

If I can be of service during this two week period in order to make the transition easier, please let me know. Again, much gratitude to both you and the company for these past 4 years.

Best Regards,

(Your Signature)

(Your Name)

Resignation Letter Due to Changes at Company

When a company is bought out by another business, or otherwise alters it’s structure, many employees must leave to find new employment. Perhaps they now require all in the accounting department to hold degrees, and as such, those who only have work experience, must now seek other employment.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Supervisor’s Name)

(Company Address)

(Supervisor’s Contact Information)

 

(Dear Supervisor Name: ),

This letter is to inform you of my intention to depart from my position as account at Ryerson, effective two weeks from September 3, 2018. Please consider this my formal resignation.

Due to the recent takeover, it has been established that all accountants have at least a bachelors degree. Currently I only hold an associates. It goes without saying, that Ryerson has been an amazing firm to work for. I will be forever grateful for the immense support I’ve received from management and staff over the years.

Please feel free to contact me if I may be of any assistance during the next two weeks. My work is up to date, and I am more than willing to train my successor.

Thank you,

(Your Signature)

(Your Name)

Resignation Letter for Relocation

The world is getting smaller every decade. Today, people often find that they need to relocate in order to increase their chances at a better career, to achieve advancement. In letters such as these, remember to state the reason for leaving, as well as express gratitude and offer any assistance. Always leave on good terms as you may want to return to this company in the future.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Manager’s Name)

(Company Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

It is with much regret that I announce my formal resignation from my post as assistant manager from Henley’s Discount, to take effect two weeks from October 1, 2018.

My husband has taken a position which requires us to relocate to Oregon. As this position is permanent, we intend on moving our entire family up to Oregon as soon as possible. I sincerely appreciate the care and attention Henley’s has devoted to my stay there.

It goes without saying, that I’ll miss my fellow co-workers at Henley’s. If there exists any way I may be of service to make the transition smooth, please contact me.

Thank you,

(Your Signature)

(Your Name)

Resignation Letter for Personal and Family Reasons

There are times when one must resign for personal and/or family reasons. This is a necessary step for some people, though an unpleasant one. When this occurs, make certain that you describe the reason for the resignation. Be courteous as well, since things may change and you’ll want your old job back.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Manager’s Name)

(Company Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

Please accept this letter of resignation from my position as front desk monitor from Kyser Inc., to take effect two weeks from October 3, 2018, due to family reasons.

The doctors have confirmed that my son will do better in another climate, so we are presently in the process of relocating. As you are well aware, we’ve been dealing with his health issues for many years, and we hope this move will make it easier on his overall health. I wish to take this time to show my sincere appreciation

for all you’ve done for my family. Your consideration and care have been such a great help during this time.

My work station has been emptied, and is now ready for my successor. Feel free to let me know if I can be of any assistance during the transition period. Thank you.

Best Regards,

(Your Signature)

(Your Name)

Resignation Letter During or After Maternity Leave

Many new mothers have found that the joys and responsibilities of taking care of their newborn far outweigh the benefits of going back to work. If this describes you, then a carefully crafted resignation letter should work nicely.

(Your Name)

(Your Address)

(Your Contact Information)

 

(Date)

 

(Manager’s Name)

(Company Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

After much thought and deliberation, I have made the decision to not return to work after my maternity leaves ends. Please consider this letter my formal resignation from my position as paralegal, from Barnes and Baily, effective November 1, 2018.

Both my husband and I have decided that me spending more time with our child during his youth is the best for our situation. It is with heartfelt regret that I make this choice, as I’ve enjoyed my tenure at Barnes and Baily, as co-workers, management and the company have been so kind, considerate and supportive over the years.

If there is any way I can make this transition a smooth one for all involved, please contact me. Also, be aware that I’m making myself available for any work-at-home tasks, should that option ever come up.

Thank you.

Sincerely,

(Your Signature)

(Your Name)

Resignation Letter for Returning to School

Sometimes, the only way to better yourself in your career is to obtain more education. In resignation letters such as these, it can be a good idea to let your employer know that you’ll be available for rehire after you receive your degree, if that is your desire.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Manager’s Name)

(Company Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

Please accept this letter as my formal resignation from my post as office clerk at Crumbley’s Accounting Service. As per company policy, this will take effect 2 weeks from September 29, 2018.

I’ve come to realize that the only way to better my career, is to obtain a degree in accounting. I’m therefore planning on devoting the next two years in getting an associates degree in money management and accounting. I am sincerely grateful for the time spent at Cumbley’s. Once I secure my degree, I’d like the opportunity to re-enter employment with the company, if possible.

Rest assured that during this 2 week transition period I’m make myself available to train my successor. I wish both you and the company continued success.

Sincerely,

(Your Signature)

(Your Name)

Resignation Letter for Retirement

When it comes time to retire from a position you’ve held for many years, it’s important to remember to talk with your manager before you submit your letter. After all, you’ve held that position for quite a long time, so your manager may need some time to figure out who your successor will be.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Manager’s Name)

(Company Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

This letter is to inform you of my upcoming resignation from my position as senior accountant at Findley and Sons, due to my scheduled retirement. This resignation will take place 30 days from September 1, 2018.

It is with a heavy heart that I announce my retirement, having been with Findley and Sons for over 25 years. However, I’m grateful for the support, consideration and encouragement I’ve received these past 25 years. It is my hope that you continue to experience continued success.

I intend to fully train my successor during this 30 day transition period. In fact, it is my desire to make this transition as painless for the management, staff and company as I possibly can.

Thank you,

(Your Signature)

(Your Name)

Resignation Letter Due to Conflict with Boss

One of the sad reaities of the working world, is that people do not leave a job they love, they leave a bad manager. Companies loose thousands of exemplary employees every year due to one thing: Bad managers. While it is a mystery as to why companies do not keep a tight leash on the behavior of their management, one thing is for certain, good workers leave due to bad management.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Manager’s Name)

(Company Address)

(Manager’s Contact Information)

(Dear Manager Name: ),

It is with deep regret that I must announce my formal resignation from the post of project manager from Smithey and Jones. This resignation will take effect two weeks from October 5, 2018.

This decision has been difficult, but due to the ongoing conflict I’ve experienced between myself and my immediate supervisor. As per company policy, I’m giving two full weeks notice, and am more than willing to help train my successor. If you have any questions or concerns regarding the situation, please feel free to contact me at 555-123-5323.

I appreciate your kind consideration to the above matter, and I would like to extend my gratitude to the staff and clients who have shown their support of me during the years. Much continued success in all your endeavors.

Best Regards,

(Your Signature)

(Your Name)

Registration Letter Due to Rude or Unprofessional Boss

Workplace conflicts can be very difficult to deal with and overcome, especially if you have a rude or unprofessional boss. Sometimes, those who enter managerial positions become wrapped up in a power trip. In a perfect world, managers would be observed carefully for their behavior to prevent the company from losing good employees. Unfortunately, that is not a reaity, and at times one just has to move on.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Superintendent Name)

(School Address)

(Superintendent’s Contact Information)

 

(Dear Superintendent Name: ),

After much consideration, I’ve decided to leave the position of stock clerk at JetStream International. This resignation will take place two weeks from September 30, 2018.

I make this decision with a heavy heart, and much regret, as I’ve enjoyed my tenure with the company. However, due to the current state of conflict I’m experiencing with my current manager, I cannot continue to hold this position. It is not healthy for me, nor the advancement of the company.

I am more than willing to train my replacement, to ensure a positive transition. Please contact me at your earliest convenience if you have any questions or concerns, at 555-536-2334. Thank you for your time and consideration in this situation, it is very much appreciated. I wish you and yours much continued success.

Sincerely,

(Your Signature)

(Your Name)

Resignation Letter Expressing Disappointment

There are times when leaving a position is either due to circumstances beyond your control, or unhealthy working conditions. Either way, you may feel a keen amount of regret for leaving the job. If this is the case, when composing this type of letter, please consider including a reason, as management might wish to investigate the department for causes of lost morale or other difficulties.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Manager’s Name) (Company Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

After much consideration, I regret that I must make the decision to depart from my position as software engineer at Dyerson’s International. This resignation will officially take place two weeks from September 13, 2018.

It is with a heavy heart that I leave Dyerson’s International. However, due to my current state of health I find that it is necessary. Know that I deeply appreciate all that management and staff have done to accommodate me during this tiresome and troubling time. I am eternally grateful for the years of employment I’ve been granted by your esteemed company. In order to assist with the transition, I will work to train my replacement.

If you have any questions, comments or concerns, please do not hesitate to contact me at your earliest convenience, at 555-253-3123. I wish the company and staff continued future success.

Thank you,

(Your Signature)

(Your Name)

Resignation Letter Due to Bullying

Workplace bullying or ‘mobbing’ is more common than you’d think. After all, the bullies you met in high school don’t just change, they just adapt their bullying to new situations. This usually includes the workplace. Sometimes workplace bullying can become so bad, that people must resign from their jobs.

(Your Name)

(Your Address) (Your Contact Information)

 

(Date)

 

(Manager’s Name) (Company Address)

(Manager’s Contact Information)

 

(Dear Manager Name: ),

This letter is to inform you of my formal resignation from my position as copywriter at Connelly’s. This will take place exactly 2 weeks from September 29, 2018.

As you may know, I have been dealing with a situation involving conflict with some coworkers in the department. This occurred after my promotion to head copywriter. On September 1, 2018, the security cam found that fellow employees were removing papers from my file cabinet. This is the final straw. You can understand that it is impossible to continue to function in this environment, so it is with heartfelt regret that I must leave the position I’ve worked so hard to attain.

I truly apologize for any inconvenience that this decision will make on the company and the staff. Rest assured that I wil have no problem training my successor. Thank you for your time and consideration in reviewing the above matter. If you have any questions or concerns, I am available at 555-234-3213.

Best Regards,

(Your Signature)

(Your Name)

Resignation Letter Due to Unfair Treatment

Workplaces are not automatically places where on receives fair treatment. Companies do their best to ensure fair treatment via creating standards of practice, but all too often there are those who see the workplace as a convenient excuse to meddle with others. Anything from religious bias, to sexism and racism can infiltrate the workplace at any given time, no matter how hard the company tries to avoid it.

(Your Name)

(Your Address) (Your Contact Information)

(Date)

(Manager’s Name) (Company Address)

(Manager’s Contact Information)

(Dear Manager Name: ),

Regrettably, I must resign from my position of head of hospitality management due to recent, insurmountable conflicts between myself and my immediate manager. This resignation will take place 2 weeks from March 1, 2018.

The reason for my resignation is due to a recent escalation of tension between myself and my supervisor. For whatever reason, my religious belief has been attacked regularly. I do not see how my choice of belief should affect my productiveness. As such it is with a heavy heart that I must depart the company. Despite this, I must add that I am sincerely appreciative of the opportunities afforded me during my employment.

In order to ensure a smooth transition, I’ll be available to train my replacement as soon as possible. Again, much success to both you and the company.

Thank you,

(Your Signature)

(Your Name)

Tips on How to Write a Short Notice Resignation Letter

Sometimes life events occur which are out of our control, and we find ourselves in need to leave a job on short notice. If this happens, make certain you tell your supervisor in person, so they can work to fill in the vacancy as soon as possible. Next, you’ll need a properly written short notice resignation letter which will be placed in your employee file. Basically, it will be in the same format and structure as the samples listed above, with only slight differences:
  • Format: This should be in block-style business letter format. Remember to include your contact information, your recipients contact information as well as the date the letter was written. All sections begin at the left margin, and are single-spaced, with double-spacing in between sections.
  • Date of Resignation: This is imperative with a short notice resignation letter, as you will not be giving a formal 2 week notice. State your last day.
  • Offer an Explanation: Not required, but due to the nature of the resignation letter, it should be included, such as health concerns or a family tragedy. Please try to keep office conflicts out of the letter.
  • Apologize: It’s important with a short notice resignation letter, to show your regret and make apologies for the inconvenience your employer will experience because of your decision.
  • Demonstrate Gratitude and the Willingness to Assist: Express your gratitude to management and coworkers. This shows that there is no ‘bad blood’ present, and that your leaving is totally due to circumstances beyond your control. Also, offer your assistance in helping with any transition period, especially as you’ll be leaving on short notice, an offer to assist is imperative.

Conclusion

Resigning from a company is never an easy act. It’s important that it’s done professionally, as it marks the end of your tenure. Following the perfect exit strategy is critical when it comes to leaving a place of employment, as it represents how you will be remembered. Remember to follow company procedure when ending your employment. If they ask for 2 weeks notice, that is what you give them. Though it can seem confusing, once you read our resignation letter examples above, you’ll have a clearer picture of how you are to proceed when it comes to writing your own resignation letter.