Resignation Letter With a Reason for Leaving

A Resignation Letter with a Reason for Leaving is a letter informing your employer you are resigning from your position and discussing your reason for leaving. When you resign from your position to accept a new position or follow another career path, you may want to tell your employer why you are leaving. This is especially true if you have been with your company for a long time and have developed a strong relationship with your boss and team.

This article will show you how to share your future plans in your resignation letter without damaging your professional relationships. We provide a basic format for this letter and a sample letter to inspire your resignation letter

Here are some professional tips for writing your resignation letter.

Give Two Weeks’ Notice:

Allowing your team and your employer enough time to recruit and train your replacement is a professional move that will pay off in the future. Although it is tempting at times to duck and run, protect the status of your professional relationships by allowing sufficient time between your resignation letter and your end date.

Do No Harm:

While you may want to reveal your plans to your current employer, you should never disparage your boss or the company. Don’t mention your new pay level or compare the job you are leaving with the one you plan to begin.
Avoid any negative statements in your resignation letter. Even if you are leaving because you hate your job, don’t blame your employer for your decision to leave. Anything that could potentially damage your future relationship with your current employer should be cautiously avoided.

Build Relationships:

Use your resignation letter to create the foundation for future professional relationships. Always keep in mind that your current employer will be your professional contact in your future. This thought will help you leave your current job in a positive, professional way.

Offer to Help Ease the Transition:

Offer to help with the transition, and follow through with the action your employer suggests. Offer to help train your replacement. Be sure to update your team and your employer on the status of your projects. Update all your records and complete any reporting before your end date.

Offer your goodwill:

Leaving a job can be tough for both you and your employer. Offering a statement of goodwill helps your employer remember you in a good light. Wish your boss, your team, and your company the best.

Offer to Keep In Touch:

This is an important element in relationship building. Offer your contact information and a statement that you would like to keep in touch.

Delivering Your Resignation Letter:

You can either personally deliver your resignation letter or send it through office mail. You might decide to set up an appointment with your boss, so you have the time to deliver and discuss your resignation letter uninterrupted.

You can write a resignation email, but use a professional letter format and use the suggestions above. If you do resign by email, put your name and “Resignation” in the subject line, so your email doesn’t get buried.

Resignation Letter with a Reason for Leaving (Format)

Here is the basic format for a professional resignation letter with a reason for leaving.

{date}

{employer name}

{employer position title}

{company name}

{company address}

Dear {employer name},

Please accept my formal notification that I am resigning from my position as {position title} at {company name}. I will be working through {end date, usually two weeks away}.

I have enjoyed working with you and the {team name} team for the past {number} years. Although it has been a difficult decision, I {your next career move}.

Please allow me to help with the transition. I am happy to assist in training my replacement. I would also like the opportunity to meet with you to update the status of my current projects. I will be updating all my records and completing my reporting before my end date.

Thank you again for the opportunities you have given me. I wish you and {company name} all the best. I would like to keep in touch. You can reach me at {your email address} or by phone at {your phone number}. {you can add social media accounts like LinkedIn here}.

Sincerely,

{your signature}

{your name}

Sample Resignation Letter with a Reason for Leaving

Here is a sample letter based on the format above.

April 4, 2022

Mrs. Melissa Hargrove

Department Chair, History

Stanfield University

2096 South Jackson

Stanfield, NV 39576

Dear Melissa,

Please accept my formal notification that I am resigning from my position as Adjunct Professor at Stanfield University. I will be working through the end of the semester on May 18, 2022.

I have enjoyed working with you and the history faculty and staff for the past five years. Although it has been a difficult decision, I have decided to accept a position in the history department at Northeastern University in Montana. This will allow me to be closer to my family while doing what I love the most.

Please allow me to help with the transition. I am happy to assist in training my replacement. I will be updating all my records and completing my reporting before my end date.

Thank you again for the opportunities you have given me. I wish you and Stanfield University all the best. I would like to keep in touch. You can reach me at townsendjess@email.com or by phone at (932) 768-5599.

Sincerely,

Jessica Townsend

Jessica Townsend, Ph. D.

Resignation Letter With a Reason for Leaving Template

Details
File Format
  • MS Word

Conclusion

Sharing your next career step to explain your resignation is a thoughtful and professional move. However, you should not compare your next position with your current one or write anything negative. Use this letter as an opportunity to develop professional relationships. Please feel free to use the basic format we have provided to write your best resignation letter.