Resignation Letter for Quitting Your Job

A Resignation Letter for Quitting Your Job is a letter informing your employer resigning from your position (quitting your job). Writing a resignation letter informs your boss you are quitting and leaves them with a positive impression of you.

This article tells you what you need to know about resignation letters. We also provide a basic format you can use to write your resignation letter and a sample letter to inspire you.

Why Should You Write a Resignation Letter?

First, your resignation letter formally informs your employer you intend to leave your position and when you plan to leave. Allowing your boss two weeks’ notice gives them time to train your replacement. Your employer will appreciate this time because it will make the transition easier. Your letter should include your job title and your last date of employment (your end date). Your resignation letter can also be used to quit your job on a positive note. Even if you are thrilled to be leaving and your job is awful, you should leave on a positive note. Your current boss is your future professional contact. If you keep this in mind when you are writing your letter, your boss is more likely to remember you positively

Essential Points of Resignation Letter:

Write your letter in a positive and professional tone. Format your letter like any other professional letter. Here are some more professional tips for writing your resignation letter:

Be Sure To Do All of These:

  • Be positive
  • Be professional
  • Allow two weeks’ notice
  • Offer to help with the transition
  • Thank your employer for the opportunities you have been given
  • Wish your employer well
  • Offer to stay in contact
  • Provide your contact information

Don’t Do Any of These:

  • Include anything negative
  • Blame your employer or the company
  • Compare your next job with your current one
  • Mention the pay rate for either job

Tip!

Whether you personally give your letter to your boss or send it via email, it’s a good idea to set up some time to discuss your resignation with your boss. This meeting allows you to outline the status of your current projects and finish your business before your end date. Wait to tell your coworkers you are leaving until after your boss has received and replied to your letter. No employer wants to hear rumors about employees leaving before they have been told.

About Social Media:

The same rule applies here. Don’t post anything publicly about your intent to quit until your boss knows. Always avoid publicly posting anything negative about a job!

Resignation Letter for Quitting Your Job (Format)

Here is the basic format for a resignation letter for quitting your job.

{your name}

{your address}

{date}

{employer name}

{company name}

{company address}

Dear {employer name}:

Please accept this letter as formal notification that I am resigning from my position as {job title} effective {end date}.

I have enjoyed working with you and the team. {You can use this space to write about a favorite memory of your time with the company or pay a compliment to your boss.}

Please let me know how I can help ease the transition. I am happy to help train my replacement or help in any way I can. I would like the opportunity to meet with you to update you on the status of my work. I plan to update my records before my end date.

Thank you for the opportunities you have given me during my time here. I would like to stay in touch. Please contact me anytime at {your email address or phone number}.

Sincerely,

{your signature}

{your name}

Sample Resignation Letter for Quitting Your Job

Here is a sample letter based on the above format. NOTE: If you are not on a first-name basis with your boss, greet them professionally with their surname.

Jen Bowen

2004 North Arlington

Beadles, OH 39257

May 2, 2022

Mrs. Jessica Bond

Manager, Accounting

Terrance Automotive Group

328 West 93 Street

Beadles, OH 39257

Dear Jessica:

Please accept this letter as formal notification that I am resigning from my position as Accounts Receivable Clerk effective May 18, 2022.

I have enjoyed working with you and the accounts receivable team. Your kindness has made working with you a pleasure.

Please let me know how I can help ease the transition. I am happy to help train my replacement or help in any way I can. I would like the opportunity to meet with you to update you on the status of my work. I plan to update my records before my end date.

Thank you for the opportunities you have given me during my time here. I would like to stay in touch. Please contact me anytime at bowenjennifer @ email . com.

Sincerely,

Jen Bowen

Jen Bowen

Resignation Letter for Quitting Your Job (Word Template)

Details
File Format
  • MS Word

Conclusion

Writing a professional and positive resignation letter is always a good idea, even if you can’t wait to get your foot out of the door. Professionalism pays off when you are quitting your job. Use the above basic format and a sample letter to help you write an upbeat formal resignation letter.

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