A request letter is written from one entity to another asking for permission, information, support or a document. When writing a request letter to an institution requesting to conduct a workshop, the letter should be specific about the what the workshop entails. Start with Salutation.
Introduce yourself and your institution which should be at most 3 sentences. Highlight the workshop you want to conduct then move to the next paragraph. Describe in 3 to 4 paragraphs the key features of your workshop where you can refer the reader to a brochures/CD about the workshop.
You can then explain why you chose the school and how the school will benefit. This should also be in not more than 3 to 4 sentences. Close in 2 sentences by asking for specific date when you would like to conduct the workshop and provide your contact details. Here is a sample of a formal request letter.
Sample 1 # Request Letter for Conducting Workshop
Subject: Request to conduct a workshop
Dear Mr. Grey [please address specific recipient]
As the chairman of department of Chemistry, I would like to request for your permission and support to conduct a workshop. A need has been identified in the new curriculum, specifically the books of Chemistry and Biology. Five experiments are new and a bit complex which require a workshop to do a review for the teachers in the department.
It will be important for all teachers in the Department to attend the workshop to enhance teaching. In addition, the workshop will ensure that information delivered to students is standardized. We will also require your support in reaching out to the publishers to assist in areas that are a bit complex.
The workshop will take place in seminar room D7 on [date of the workshop]. Please find attached a timetable and a presentation highlighting the key areas of focus for the workshop.
Your consideration will be highly appreciated. I look forward to hearing from you.
Sample 2 # Request Letter for Conducting Workshop
Dear [Recipient name],
I would like to conduct a workshop in seminar room A for the department of chemistry. The purpose of this workshop will be to brainstorm on how to enhance teaching in the era of modern technology. In the current world of globalization, teachers must meet existing standards.
It is therefore important for teachers to have a deep understanding of upcoming methodologies in teaching to enhance knowledge dissemination to students. This workshop will be very key as it will bring together all teachers in the department.
The workshop will take place on [date of the workshop] and it is an entire day workshop. Please find attached a tentative program for the workshop. I would much appreciate an opportunity to meet you for a face to face discussion regarding this.
Thank you for your consideration. Waiting to hear from you.
It is important to note that, when writing a request letter, you should be precise and direct to the point. Too much information could confuse the reader or distort the intended message to the recipient.