Request Letter for Refund of Security Deposit from Landlord

A request letter for a refund of a security deposit from a landlord is a document written by a previous tenant requesting the landlord refund the security deposit. Security deposits should be accounted for or refunded within 60 days of your move out date. If your previous landlord does not follow this regulation, you should write a letter requesting a refund of your security deposit.

This article discusses the reasons you may need to write this letter and what you should include in it. You will also find a format for this document and a sample letter to give you ideas for writing your own.

You may disagree with your previous landlord over repair costs deducted from your security deposit, or your landlord may be taking too long to refund your deposit. Either way, writing this letter is the appropriate way to begin negotiations about your refund.

If you have not received a refund of your security deposit within the legal time allotted (up to 60 days), this letter is the first step in securing your refund from your previous landlord. Writing a letter is the best way to deal with the situation because it provides documentation of your efforts to collect your security deposit. Phone calls do not offer this type of accurate documentation.

If you must sue your landlord for your security deposit, you may need to prove you have contacted your landlord about the refund. Keep a copy of your letter to provide this proof. You may also want to send it via certified mail with a return receipt requested. Doing this verifies your correspondence was delivered and received.

Disputes Over Damages

If you and your previous landlord have a conflict about damages in the apartment, you can do several things. First, ask to review and compare the move-in checklist and the move-out checklist. Then ask to see the photographs of the apartment before you moved in and after you moved out.

Asking for this documentation will force your landlord to prove the disputed damages are your responsibility. You will need to present a written dispute over the repair costs if you can prove you did not cause the damage.

What to Include in Your Letter

Your letter should contain facts about your rental period and your security deposit. Here are the minimum requirements:

  • Your name and contact information
  • The dates you rented from the landlord
  • The amount of your security deposit
  • The status of the apartment before and after you resided
  • A polite and professional request for the refund

If you and your landlord have a conflict about the amount you are due, address this conflict in your letter. State your case clearly and concisely when discussing the exact cause of the disagreement.

Important

This letter is the first step in dealing with the problem of recovering your security deposit. If you cannot resolve the conflict with this letter, you should write a letter demanding your refund. Your demand letter should outline the consequences of non-payment, such as a lawsuit.

Request Letter for Refund of Security Deposit from Landlord (Format)

{your name}

{your address}

{your phone number}

{date}

{landlord name}

{landlord address}

Subject: Refund of Security Deposit

Dear {landlord name},

I am writing to formally request a refund of the security deposit I placed on the apartment located at {apartment address}. I paid my security deposit of {amount} on {date}. I leased the apartment from {date} to {date}, and I left the apartment clean and undamaged. I paid all my rent on time during this period.

I can see no reason to retain any portion of my security deposit, but you have not yet refunded it. Please refund the total amount of {amount} within ten days of receipt of this letter.

Thank you for your attention to this matter.

Sincerely,

{your signature}

{your name}

Sample Request Letter for Refund of Security Deposit from Landlord

Andrea Hemingsly

2810 North Maple Street

Devonshire, MN 23559

(826) 559-2000

June 23, 2030

Carlton Frazier

5098 West Harvard, Suite 102

Devonshire, MN 23558

Subject: Refund of Security Deposit

Dear Mr. Frazier,

I am writing to formally request a refund of the security deposit I placed on the apartment located at 6002 West Harvard, Apt. 204. I paid my security deposit of $1500.00 on May 2, 2029. I leased the apartment from May 2, 2029, to April 30, 2030, and I left the apartment cleaner than it was when I moved in. I always paid my rent on time and did not owe any rent when I moved out.

I do not see any reason for you to retain any of my security deposit, but you have not as yet refunded it. Please refund the total amount of $1500.00 within ten days of receipt of this letter. Please send a check to me at the address above.

Thank you for your attention to this matter.

Sincerely,

Andrea Hemingsly

Andrea Hemingsly

Request Letter for Refund of Security Deposit (Word Template)

Details
File Format
  • MS Word

Conclusion

Your previous landlord is required by law to refund your security deposit or account for the expenses paid with it. If you have not received your refund in the time allotted (up to 60 days), write a letter requesting your refund. Professional letters provide documentation of your attempt to obtain your refund. Please feel free to use the above format to write your refund request letter.