Request Letter for Project Completion Certificate

A request letter for project completion certificate is a formal letter written with the intent of requesting a completion certificate for a project that has been finished. When you or your company completes a project for a person or a company, you can request a certificate of completion and a personal or business reference. Because this letter is a professional document, your tone should be polite and appreciative. Include any specific information about your project that your recipient needs to produce the certificate of completion.

For example, if your landscaping company builds a retaining wall for an individual, a completion certificate for the project can be used to prove your capability when you are pitching your company to prospective clients. To request the certificate, you need to provide the date you completed the job and any specific information about the job. You might include the materials you used and any specifications you met when you built the retaining wall.

Any company or individual who completes a project for another company or individual should write a letter requesting a completion certificate. Here are just a few of the many people who might write this letter:

  • Building contractors
  • Landscaping contractors
  • Information Technology contractors
  • Restoration companies
  • Painters
  • Freelance Copywriters
  • Freelance Proofreaders and Editors

What to Include

Include a show of gratitude for the opportunity to work for the company or individual. Also include:

  • The name of your company
  • The name of the completed project
  • The date of project completion
  • Any specific information about your project
  • A polite request for the completion certificate and a referral

Request Letter for Project Completion Certificate (Format)

Here is a basic format for a request for a project completion certificate.

{your name}

{your company’s name}

{your address}

Leave this line blank.

{recipient name}

{recipient’s company’s name}

{recipient address}

{date}

RE: Request for project completion certificate

Dear {recipient name}:

I am {your name}, and I am writing to request a completion certificate for the project I recently completed for {(you) or (your company)}. Here are the project details:

• {your company’s name}

• {project name}

• {date of project completion}

• {any specifications}

• {any specifications}

I am also hoping you are willing to provide a positive referral.

Thank you for the opportunity to work with {(you) or (your company).}

Sincerely,

{your signature}

{your name}

Sample #1 Request Letter for Project Completion Certificate

Here is a sample letter based on the above basic format. We have continued the above example of a landscaping company that has completed a retaining wall for an individual.

Adam Bowers

Bowers Landscaping

2004 South Meridian

Elysium, MI 28776

Mr. John Smith

7069 South 93 East Avenue

Elysium, MI 28769

May 24, 2032

RE: Request for project completion certificate

Dear Mr. Smith:

I am Adam Bowers, and I am writing to request a completion certificate for the project I recently completed for you. Here are the project details:

• Bowers Landscaping

• Retaining Wall

• Completed May 22, 2032

• 8’x12’x2′

• Brick and concrete construction

• Two-year full warranty

I am also hoping you are willing to provide a positive referral.

Thank you for the opportunity to work with you.

Sincerely,

Adam Bowers

Adam Bowers

Sample #2 Request Letter for Project Completion Certificate

Here is another sample letter based on the above format. This individual is a freelance writer who has completed a project for website copy.

Melissa Banks

100 West Memphis Street

Jackson, TN 89776

Mrs. Jessica Finley

New Horizons

3569 South Newton

West Highland, FL 65779

November 2, 2032

RE: Request for project completion certificate

Dear Mrs. Finley:

I am Melissa Banks, and I am writing to request a completion certificate for the project I recently completed for New Horizons. Here are the project details:

• Website copy

• October 26, 2032

• Addiction page

• Treatment page

• 2,002 words

I am also hoping you are willing to provide a positive referral.

Thank you for the opportunity to work with New Horizons.

Sincerely,

Melissa Banks

Melissa Banks

Request Letter for Project Completion Certificate (Word Template)

Conclusion

Writing a request letter for a project completion certificate doesn’t need to be difficult or stressful. We have provided a basic format that can be modified to fit any request letter. Don’t forget to show appreciation for the opportunity. Your letter’s tone can affect the recipient’s willingness to perform the action you have requested, so be polite and respectful when you write. Feel free to use the above basic format to create a perfect request letter for a project completion certificate and a referral.