Request Letter for Police Assistance in an Event

A Request Letter for Police Assistance in an Event is a letter written to local law enforcement requesting security assistance from the police at any event, such as a wedding, rally, parade, or festival. The security coordinator for the event should write the letter and address it to the head of local law enforcement, such as the Police Chief or Sheriff. If the event is a private event such as a wedding, the host of the wedding can contact police using the Request Letter for Police Assistance in an Event.

Requesting local police officers for security at an event located in the United States requires you to fill out a form from the local police department and to pay a minimum fee for the service. Be sure to ask the law enforcement agency in your country or your locality for any required forms and inquire about fees when you write your letter.

The letter for police assistance should include important information regarding the nature of the event and the number of officers you need. Here is what your letter should detail:

  • Event contact person (before and during event)
  • Type of Event
  • Address or venue of event
  • Date, time, and duration of event
  • If alcohol will be available
  • Estimated number of people attending
  • How many officers you require for security
  • Request for necessary forms
  • Inquiry about payment details

What to Send with Your Letter

  • A copy of the permit for your event
  • Event information from your organization
  • Required documentation from your organization

Request Letter for Police Assistance in a Formal Event (Format)

Here is a basic format for a request letter for police security assistance at your organization’s event. This basic format can be adapted for your organization’s use.

{Your organization’s name, logo}

{Your organization’s Address}

{Event contact name}

{Contact e-mail address}

{Contact phone number}

Leave this line blank.

{recipient title and name}

{recipient address}

{Date}

Dear {recipient title and name}:

{Organization} is holding its {event name} in {locality}, and I am writing to request police presence for the purpose of security at this event.

We are looking forward celebrating in {locality} and feel a police presence would assist us in keeping everyone safe.

We are expecting a crowd of {estimated number attending}. Food and drinks{, including alcohol,} will be provided by local vendors during our celebration.

This event will be located at {event address or venue}. The celebration will begin at {date, time} and end at {date, time}.

Based on our estimates of crowd size, we believe we need {number of officers} {locality} police officers present during our event. Please advise if our estimation of required officers is incorrect.

Please forward any required forms to the attention of {contact name} at {contact address} or {contact e-mail address}.

Please also advise regarding payment details for the security services of the {locality} Police Department. I can be reached at {contact phone number}.

Thank you for your assistance in making our event safe for the residents of {locality}.

Sincerely,

{Contact signature}

{Contact Name}

Request Letter for Police Assistance in an Informal Event (Format)

Here is a basic format for request letter for police security assistance at your personal (informal) event. This basic format can be adapted for your personal use.

{Your Name}

{Your Address}

{Your e-mail address}

{Your phone number}

Leave this line blank.

{recipient title and name}

{recipient address}

{Date}

Dear {recipient title and name}:

My family and I are celebrating {event name} in {locality} at {address or venue} on {date}, and I am writing to request police presence for the purpose of security at this event.

My family and I are looking forward to celebrating in {locality} and feel a police presence would assist us in keeping everyone safe. The {event name} will begin at {time} and end at {time}.

We are expecting {number} guests at our event. Food and drinks{, including alcohol,} will be served. I am requesting {number of officers} {locality} police officers be present at the {event name}. Please advise if my estimation of the required officers is incorrect.

Please forward any required forms to the attention of {your name} at {your address} or {your e-mail address}.

Please also advise regarding payment details for the security services of the {locality} Police Department. I can be reached at {your phone number}.

Thank you for your assistance in making the {event name} safe for our guests.

Sincerely,

{your signature}

{your name}

Sample Request Letter for Police Assistance in an Event

Here is a sample letter of a request for police assistance at a personal wedding and reception.

Dr. James Holt

7234 East Southpark Street

Bakersfield, OK 73434

holtj95@gmail.com

736-104-8293

Captain Eric Smith

Bakersfield Police Department

8892 South Capitol Street

Bakersfield, OK 73434

Dear Captain Smith:

My family and I are celebrating my daughter’s wedding in Bakersfield at the Heritage Wedding Chapel on June 12, 2022, and I am writing to request the police presence for the purpose of security at this event.

My family and I are looking forward to celebrating in Bakersfield and feel a police presence would assist us in keeping everyone safe. The wedding celebrations will begin at 6:00 p.m. and end at 10:00 p.m.

We are expecting 500 guests at our event. Food and drinks, including alcohol, will be served. I am requesting 5 Bakersfield police officers to be present at the wedding and reception. Please advise if my estimation of the required officers is incorrect.

Please forward any required forms to the attention of Dr. James Holt at 7234 East Southpark Street in Bakersfield, OK, 73434 or email @ gmail . com

Please also advise regarding payment details for the security services of the Bakersfield Police Department. I can be reached at 736-104-8293.

Thank you for your assistance in making the wedding and reception safe for our guests.

Sincerely,

Dr. James Holt

Dr. James Holt

Conclusion

When requesting police presence for security at your event, be clear about the details of the event and your contact information. Remember to use an officer’s title when writing to a police officer, and write in a formal tone. Also, be sure to send your request letter for police assistance well in advance of your event. Stay safe, and have a good time!