Request Letter for Internship Completion Certificate

An internship completion certificate is an integral part of your future career and is the right of every intern. It is often issued by an employer or internship supervisor upon the termination of an internship program and details the nature and length of your tenure. It may also include a recommendation. You can use it to apply for future jobs by proving that you have working experience in a particular field.

If a company or organization fails to provide you with an internship completion certificate, you can write a letter requesting it. In this article, we review everything you need to know about writing a request letter for an internship completion certificate.

Even if you don’t have an immediate need for your certificate, it is advisable to have it in your possession. Make sure you request it immediately after you complete your internship for ease. An internship completion certificate can come in handy when:

  • Intending to join a company for employment
  • Looking to pursue higher studies
  • Applying for tenancy
  • Applying for school or institution benefits
  • Trying to prove tenancy.

Tips for Writing an Internship Completion Certificate Request

How you draft your letter will determine how fast you get a response. Here are some guidelines to help you draft an effective and appropriate request letter:

  • Address the letter properly – Find out who the right person to address the letter to is. Ideally, it should be the company’s hiring manager or your direct supervisor as they have access to internship records. Mention them by name in the address.
  • Express gratitude – After identifying the recipient pf your letter, thank them for how they may have helped you. You can mention how you enjoyed and learned a lot from your internship.
  • State your purpose for writing – Next, state that you need your internship completion certificate. You can also give a brief explanation of why.
  • Give a deadline – Provide the recipient with a date when you need the certificate, especially if it is time-sensitive. However, don’t make this sound like a threat.

Basic Dos and Don’ts

  • Do mention why you need the certificate
  • Do express your sincerity towards the company
  • Do use a formal letter format
  • Do maintain a professional and polite tone
  • Do proofread your letter
  • Don’t give a long unnecessary story
  • Don’t use emoticons, abbreviations, or images
  • Don’t write a lengthy letter.

Internship Completion Certificate Request Letter (Format)

{Date}

{Recipient’s Name}

{Recipient’s Address}

{City, State, Zip Code}

Subject: Request for Internship Completion Certificate

Dear {Mr./Mrs./Ms. Last Name},

I would like to bring to your kind notice that I had served {company name} as an intern from {start date} to {end date}. I worked in the {department name} department under {supervisor’s name}.

I learned a lot from working in your esteemed company. Thank you for the opportunities the organization provided me for my professional growth. They have added significant value to my profile.

I am writing this mail to request you to issue my internship completion certificate. I believe it will help me immensely in my future career prospects.

I look forward to hearing from you.

Sincerely,

{Your Name}

{Contact Details}

Sample Request Letter for Internship Completion Certificate

July 16 July 16, 2030

Lana Parrilla

Human Resource Manager

Brooke Communications

456 Main Ave.

5600 JC, New Jersey

Subject: Request for Internship Completion Certificate

Dear Ms. Parrila,

This is to bring to your attention that I served Brooke Communications as an intern from June 10, 2029, to June 19, 2030. I worked in the IT Department as an intern software engineer under Eng. Marie Jones.

I enjoyed my time at your company and learned a lot. I am thankful for all the opportunities your esteemed organization offered me. They will be a great addition to my profile.

I am writing this to request an internship completion certificate. I believe it will be of great help to my future career prospects.

Thank you for your time and consideration.

Sincerely,

Mary Margaret

Request Letter for Internship Completion Certificate (Template)

Final Thoughts

In some colleges, you may be unable to graduate from your course until you provide an internship completion certificate. Some employers may also withhold offering you a position until you provide it.

In case you don’t receive a response to your request letter for an internship completion certificate in 10 to 15 business days, you can follow up with another email or phone call.

Remember to be polite and professional. Thank the recipient for their time and respectfully mention why the certificate is urgent.