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Request Letter for Certificate of Employment

A request letter for employment certificate is written by the employee to the employer to request for a certificate that shows proof of employment. This document is important for various reasons such as applying for a loan, when you want to obtain visa, credit card or work permit or when you want to open an account among other reasons.

There are many formats that can be used when writing this letter; however, there are key specifications that must be included in the letter to make it look more appealing. It is important to use a sample letter in order to make sure that all the key specifications are included when writing. This will make it easy and simpler when writing.

How to Write a Request Letter for Employment Certificate

  • Salutation. If you know the person that you are writing to, it is good to address them by the name. In case you don’t know the name of the recipient it is acceptable to write “to whom it may concern”
  • Introduction. The first sentence after salutation should be a brief introduction of whom you are and why you are writing.
  • Give details of what you need. This is an important letter for an important purpose. There are very important details that must be included in the letter like designation, the period you have or have been working in the organization, employee number, salary that you earn and the name of your supervisor.These details should be mentioned by the writer of the letter to help the recipient when issuing the certificate.If there are other specifications that are needed for the purpose of the certificate, it is good to mention them too. This information will help in processing a certificate that will be helpful for your purpose.
  • Mention the time which you expect the certificate.
  • Follow Up. In case you do not get the certificate on the time you expected it, you can do a follow up. This is important just in case the letter did not get to the recipient, or if the recipient got busy and forgot about it.

Request Letter Format for Certificate of Employment

Dear Sir/Madam,

I, (Your Name), would like to request for my certificate of employment. I have worked in (company name) for a period of (duration you have worked) as a (designation).

I need this certificate for (state purpose). I will highly appreciate if you grant my request by ( state day that you need the certificate).

Thank you,

Respectfully yours,



Request Letter for Certificate of Employment for New Job


Human Resource Manager

Winner Company




Janet Candy

Front Office Department

Winner Company

Dear Sir/Madam,

I have been working in front office department as a receptionist from 2/5/2010 to 5/3/2018. I was relieved from my duties on 6/3/2018 and I handed all the documents to the front office manager.

I am kindly requesting for my employment certificate. I got a job in a new organization and I need to submit this certificate before 01/8/2019. I will appreciate if I get it before this date. Thank you for your cooperation.

Yours sincerely


Request Letter for Certificate of Employment for Travel


The Human Resource Manager

Red Ltd



Subject: Request Letter for Certificate of Employment to Aid My Travel

Dear Sir,

My name is Steve White; I have been working in this organization since 1997 as an accountant (Employee no 12). I am planning my travel from the country before the end of this month.

I need my employment certificate to help in the travel arrangement. I humbly request that you process the certificate before the end of this week so that I can complete this process. I hope to hear from you soon.

I thank you.

Yours sincerely


Request Letter for Certificate of Employment for Housing Loan

The Human Resource Manager

ABC Ltd,



Dear Sir,

I am writing in request of employment certificate. I have been working in the company for the last 5 years as an accountant and I appreciate the opportunities the company has continued to offer to me.

I am applying for a housing loan and I need this certificate to help in the process of this loan. I will really appreciate if I get it before the end of next week.

Thank you in advance

Yours sincerely,

John Martin

Reasons to Request Certificate of Employment

For Travel

This certificate is important when one is traveling. It is not a sole requirement, but in most countries it is a requirement for travel alongside other documents.

To obtain Visa

In many countries, employment certificate is a requirement when one is applying for a visa. The importance of this document is to give prove that your employer has no objection for your travel.

Applying for credit card

Most card issuers rely on the figure you provide in the income to verify your credit score. In this case most card issuers will ask for an employment certificate to get these details.

For applying for a new job

This document is one of the major requirements when one is joining a new organization. This will prove you were previously employment and will also state your experience to the new employer.

For opening new bank account

When opening a new bank account, one of the documents that the bank will require is an employment certificate. This may be required by the bank for different purposes like proof that you are working and have income.

There are many reasons why you may need an employment certificate. Though the need for the certificate may vary, the writing format should be formal and maintain the key areas of information. This will help the recipient provide a document that will serve its purpose best.