Sample Request for Relieving Letter (with Template)

It is not uncommon for people to resign from their jobs. Some people do it because they move to a new state or have been accepted into a new position. Whatever the reason, your employee is required to present you with a relieving letter when you resign. This is a document indicating that you have broken all ties with your former company.

Most employees will request a relieving letter before hiring you. This means that the document could be crucial to your future employment status. If your former employer fails to it to you within the allocated time, you can make a formal request.

Here is everything you need to know to draft a Request for Relieving Letter.

Why Do You Need a Relieving Letter?

As mentioned, some employers require a relieving letter from your former employer before hiring you. This means that a relieving letter could be an essential part of your job application. It could also come in handy in an employment dispute.

Information to Include in Your Request Letter

Some employers will request a relieving letter before hiring you for a new job. This is why requesting it from your former employer is crucial. When drafting your Request for Relieving Letter, here is all the information you should include:

  • Recipient Details – Include your former employer’s name and contact information. You should also add the company address to ensure your request is delivered to the intended recipient.
  • Subject Line – Mention why you are writing in a brief phrase that captures the nature of your request. For example, ‘Request for Relieving Letter.’
  • Date – Indicate the date you made your request. This will come in handy if you do not receive your letter in time and decide to take further action.
  • Resignation Details – Help your former employer understand when you left the company. Include exact dates and attach a copy of your resignation letter.
  • Closing Statement – Recap your request and provide a reasonable timeline.
  • Sender Details – Close with your name, signature, and address.

Writing Tips for a Request Letter

Knowing how to request a relieving letter can ensure you receive it without incident. Here are some tips to help you communicate your message effectively:

  • Maintain a polite and professional tone
  • Be precise and to the point.
  • Mention and explain your request
  • Avoid mentioning things not connected to the relieving letter.
  • Proofread the letter and correct any spelling or grammar errors

Request for Relieving Letter Format

{Date}

{HR Manager Name}

{Company Name}

{Company Address}

{City, State, Zip Code}

Re: Request for Relieving Letter

Dear {Mr./Mrs./Ms. Last Name},

I resigned from {company name} as a {job designation} on {date}. As advised, I have completed my clearance process with the company. I am, therefore, writing to request my relieving letter.

According to company policy, I should receive a relieving letter within {number of days} of handing in my resignation. This timeline has elapsed, but I have not received it. I have attached my resignation letter.

Kindly process my letter and send it to {email address} or {mailing address}.

Thank you for your time and consideration.

Sincerely,

{Your Name}

{Your Signature}

Sample Request for Relieving Letter

21 October 2032

Lucy May

ABC Company

723 Garden Avenue

Jersey City, NJ 56425

Re: Request for Relieving Letter

Dear Ms. May,

I have worked for ABC Company as a sales representative for the last 3 years. I handed in my resignation letter from the position I have attached on 20 September 2032. However, I have not received my relieving letter, as is custom when an employee resigns.

At your request, I have completed the clearance process and filled out the necessary forms. I have also had a face-to-face meeting with my former supervisor to discuss this matter. I need the relieving letter to present to my new employer.

I look forward to hearing from you soon. If you have any questions regarding this matter, you can contact me at [email protected] or 3456 787 890.

Thank you for your time and consideration.

Sincerely,

Kendra Jones

Request for Relieving Letter (Word Template)

Details
File Format
  • MS Word

Takeaway

When drafting your Request for Relieving Letter, maintain a polite tone. Keep in mind that the delay might not be intentional. Your former employer might have forgotten or could be following company policy. It is also important that you remain professional.

Finally, proofread your letter before sending it. Make sure your message is clear to avoid any back and forth with your former employer.

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