Rental Reference Letter from Employer

The decision to rent a house or apartment to someone requires a lot of consideration. Most landlords need a second opinion about a tenant’s character before handing them the keys. Is your employee’s potential landlord requesting an honest reference about the employee’s character? A simple rental reference letter from employer can go a long way in smoothing the process for them.

If you are a manager or CEO of an organization, you have probably been asked to draft a rental reference letter for a subordinate. This usually requires you to give an honest account of the employee’s character. Because you are representing the company when writing this letter, you need to structure it properly.

What Is a Rental Reference Letter?

A rental reference letter from a supervisor or employer is a document written about a current or past employee to a future landlord. It acts as a confirmation that the prospective tenant has a sustainable job and income. It also affirms that they are responsible, trustworthy, and always adhere to rules and deadliness.

When included in a rental application, a rental reference letter can increase the chances of a positive response.

Tips for Writing a Rental Reference Letter

A rental reference letter can make or break your employee’s bid for tenancy. Follow these tips to ensure you write an appropriate and effective letter:

  • Reveal relevant information – Know what you can and cannot say. Steer clear of any personal information such as the employee’s salary. That said, you can mention that they have a stable job and sufficient income.
  • Keep the letter structured – It is vital that you don’t write too much or too little.
  • Be honest – While the reference letter aims to help your employee, you should never lie in it. Make sure all your claims can be supported with evidence.
  • Avoid too much emotion – Your letter needs to be professional and unbiased. This should make it impactful and effective. Stick to facts and don’t make any unsubstantiated claims such as ‘he is the best salesman in the world.’
  • Be responsive – Offer to answer any additional questions the landlord might have. Make sure you respond to calls and answer your emails.
  • Keep the letter short and relevant – Provide necessary information such as dates, names, and qualities.

Rental Reference Letter from Employer (Format)


{Landlord’s name}



RE: Rental Reference Letter for {Employee’s Name}

Dear {last name},

I am writing this to attest to the trustworthy and industrious nature of {employee’s name}, who is applying for rental space on {property name}.

I have been {employee’s name} {manager/supervisor/employer} since {date}. In that time, {he/she} has shown great dedication, initiative, and innovation at work. {He/she} has always been a model employee and has exceeded my expectations at every turn. {Brief anecdote to illustrate these points}.

I am happy to recommend {employee’s name} for this lease. Please feel free to contact me at {contact information} if you have any further questions.

Thank you for your time and consideration.


{Your name}

{Company name}

{Contact details}

Sample Rental Reference Letter from Employer

24 June, 2029

Caroline Smith

Brimstone Apartments

325 Brannan St

San Francisco, CA 94105

RE: Rental Reference Letter for Carl Stephens

Dear Smith,

I am writing this letter with regard to Carl Stephens, who is seeking tenancy at your rental property. I have been Stephens’s direct supervisor at Trident Factories for six years. I am happy to report that Stephens has a stable job and income. His income is sufficient to provide for his needs. To the best of my knowledge, he has never missed a deadline.

In the six years I have known Stephens, he has been a model employee. He has continuously demonstrated responsibility and accountability and completes all required tasks on time. Stephens is trustworthy, friendly, and honest. He is also well organized, tidy, and clean.

To sum up, I believe that Stephens will make an excellent tenant. Please feel free to contact me through my email if you have further questions.


Farida Wells

Rental Reference Letter from Employer (Template)

Final Thoughts

As an employer, your subordinates will look up to you to vouch for the fact that they have a job and earn a salary. They will also need you to be a referee for their qualities and character. While this may not directly benefit the company, it will go a long way in fostering strong relationships with your workers. Add a personal touch to your rental reference letter from employer, but remember to be professional.