26 Friendly Rent Increase Letters (Templates and Examples)

26 Friendly Rent Increase Letters (Templates and Examples)

A rent increase letter is a letter written by a landlord to notify a monthly renter of an increase in monthly rent. Rent increase letters are formal documents that must reach the renter at least 30 days before the rent increase takes effect. Local laws regarding rent increase amounts may affect the required time frame for notice. In some larger cities, 90 days’ notice is required. Be sure you know your local legal requirements before you send a rent increase letter to your tenants. To be sure your document reaches your renters, send the letter by certified mail.

Landlords cannot increase the rent during a contractual lease term. Rent increases are only allowed when a lease expires, and the renter agrees to the increase by either signing a new contract, signing the increase letter, or remaining in the property after the increase has taken effect. If a renter remains in the property after the increase takes effect, that renter must pay the increased rent, or they can be subject to legal action and eviction.

What Is a Rent Increase Letter?

A rent increase letter is a document written to tenants to inform them of the upcoming change in their rent. It is usually sent a few days before the current lease expires. Fortunately, it is never good news to tenants since it means they have to dig deeper into their pockets.

What to Include in a Rent Increase Letter

This letter should include information regarding the property and the increase. Here is what to include:

  • Renter’s name
  • Property address
  • Date letter is written
  • Date the Increase takes effect
  • Date the increased rent is due
  • Reference to contract or rental agreement
  • Date the tenant must vacate property if they do not agree to increase
  • Landlord’s name and contact information
  • Last date the renter can respond

Rent Increase Letter Format

Here is a basic format for a Rent Increase Letter. It can be easily modified for use.

{Your name}

{Property name}

{Your address}

Leave this line blank.

{Renter’s name}

{Renter’s address}

{Date}

Dear {Renter’s name}:

This letter is to inform you that effective {date of increase}, the monthly rent at {property address, unit number} will increase to {amount of increased rent}. The increased rent on the property is due on {date} and on the {number} day of each month thereafter. All other terms and provisions of your original lease agreement will remain in effect.

Please sign below, indicating your agreement of the increase and your continued tenancy, OR indicating your disagreement of the increase and the date you plan to vacate the property. Please return the signed letter by {date}.

Please let me know if you have questions or concerns. I can be reached at {phone number of email address}.

Thank you for your prompt response. We look forward to your continued tenancy.

Sincerely,

{Your signature}

{Your name}

Yes, I agree to the rent increase. I will continue to occupy the residence per my original lease agreement.

Signature: Date:

No, I do not agree to the rent increase. I will vacate the property before the end of my lease term.

Signature: Date:

Anticipated move-out date:

Sample Rent Increase Letter

Here is a sample letter based on the above format.

Andrea Moore

Santori Properties

3000 West Eiden Place

Tillerson, SC 28659

Ms. Libby Devon

3006 West Eiden Place

Apt. 200

Tillerson, SC 28659

July 20, 2030

Dear Ms. Libby Devon:

This letter is to inform you that effective September 1, 2030, the monthly rent at 3006 West Eiden Place, Apt. 200, will increase to $1,108.00. The increased rent on the property is due on September 5, 2030 and on the 5th day of each month thereafter. All other terms and provisions of your original lease agreement will remain in effect.

Please sign below, indicating your agreement of the increase and your continued tenancy, or indicating your disagreement of the increase and the date you plan to vacate the property. Please return the signed letter by August 20, 2030.

Please let me know if you have any questions or concerns. I can be reached at 765-829-2000.

Thank you for your prompt response. We look forward to your continued tenancy.

Sincerely,

Andrea Moore

Yes, I agree to the rent increase. I will continue to occupy the residence per my original lease agreement.

Signature: Date:

No, I do not agree to the rent increase. I will vacate the property before the end of my lease term.

Signature: Date:

Anticipated move-out date:

Rent Increase Letter Examples and Templates

Rent increase letters don’t need to be difficult or complex, and reading a sample letter can help you write a professional letter easily. The above basic format can be modified for your use. Simply fill out the necessary information, and you have a ready-made, professional rent increase notice.

Commercial Rent Increase Letter

A commercial rent increase letter is a formal notice of rent increase a landlord sends to a commercial tenant. The laws for commercial tenancy differ from those for private household tenancy in most areas. Please check local requirements for rent increase notice times.
Details
File Format
  • MS Word

60 Day Rent Increase Notice

A 60 day rent increase notice is a formal notice of rent increase a landlord sends to a tenant. This notice allows 60 days advance notice of the rent increase. 60 or even 90 days notice before the increase takes effect may be required by law in some larger cities.
Details
File Format
  • MS Word

30 Day Rent Increase Notice

A 30 day rent increase notice is a formal notice of rent increase a landlord sends to a tenant. This notice gives 30 days advance notice before the rent increase takes effect. At least 30 days notice of a rent increase is required almost everywhere.
Details
File Format
  • MS Word

Lease Renewal Rent Increase Letter

A lease renewal rent increase letter is like the notices above, except that both parties must sign a lease renewal. Modify the above format to use it for a lease renewal rent increase. The line where the tenant agrees can read: “yes, i agree to the rent increase. Please send me a lease renewal contract to sign.”
Details
File Format
  • MS Word

Rent Increase Letter #01

Rent Increase Letter #02

Rent Increase Letter #03

Rent Increase Letter #04

Rent Increase Letter #05

30 DAYS NOTICE TO INCREASE RENT

Notice of Mobile Home Park Lot Rent Increase

RENT INCREASE NOTICE

SAMPLE 30 DAY NOTICE TO TENANT LETTER

SAMPLE RENT INCREASE NOTICE

    When to Write a Rent Increase Notice?

    Landlords and property managers can choose to increase their properties rent from time to time. But before they make an increase, they must send an increasing letter to their potential clients. In addition, property managers must offer their tenants a 60-day rent increase notice. The tenants will familiarize themselves with these changes within this period and start preparing for what is waiting for them.

    Note: The landlords must offer their tenants a 60- day increase letter notice to ensure that their potential clients familiarize themselves with the change and commence earlier preparation to implement them. Furthermore, they must familiarize themselves with the laws of their State before drafting a rent increase letter.

    So, when should you compose a rent increase letter?

    You can confidently write a rent increase if you would love to feature documentation notifying your tenant about the rent increase. And if you want to make your tenants aware of the rent increase amount monthly.

    When it comes to how much you should increase your rent, kindly refer to your local and State laws. Furthermore, these laws will also update you on the number of days you should notice your tenants before increasing your rent. On the other hand, landlords are usually not allowed to increase the rent when there is a current agreement.

    Some States usually restrict their landlords from raising rent without sending the correct rental increase letters or forms. Similarly, some States incorporate their requirements concerning the amount increase. Therefore, ensure you familiarize yourself with the laws of your State before drafting a rent increase letter.

    Rent Increase Notice Examples and Templates

    Rent Increase Notices #11

    Rent Increase Notices #12

    60 DAY NOTICE TO INCREASE RENT

    Commercial Rent Increase Letter

    Landlord Rent Increase Letter

    Nice Rent Increase Letter Sample

    Notice of rent hiring charge increase to residents of caravan park

    Notice of Rent Increase

    Notice to Tenant of Rent Increase

    Sample Friendly Rent Increase Letter

      Why Should You Increase the Rent?

      Before landlords decide to increase the rent, they must follow specific criteria to write a rent increase letter. When the property managers ignore the rules they must follow, they might experience problems such as invalidation of the rent increase. Below are several reasons why landlords opt to increase the rent of their tenants:

      • It is their legal right to increase rent- The landlords have the legal right to raise their tenants’ rent as long as they send ta 60- day increase rent notice before implementing the changes. Besides, they must make sure they follow their State’s legal procedures.
      • Increase in expenses- To sort your costs and handle bills, you must sometimes increase your tenants’ rents. This is likely to happen when managing your property becomes costly, and you are left with no option but to increase the rent.
      • Maintain fair market rent- You can have a lease agreement with your tenant. But the rent price in your area might have risen significantly, and your tenants disagree with the rent increase. You will find other potential tenants who will accept the price.

      Before increasing your rent, you must understand that the lease agreement you made with your tenant for a certain period remains valid unless your lease expires. Therefore, suppose you want to increase your tenants’ rent, you will have to wait until the agreement expires. As you wait, ensure you send a rent increase letter to your tenants to update them on your upcoming plans.

      Likewise, a rent increase comes with risks, such as the tenant moving out. It is crucial to consider this before drafting a rent increase letter, especially if your apartment is located where it is challenging to get remarkable clients.

      Tips for Writing Your Rent Increase Letter

      Many landlords find it tricky to write a rent increase letter since their relationship with their clients is too delicate. This means the Landlord needs to ensure this letter is drafted correctly to avoid breaking the excellent relationship with the tenants. Here are a few tips for writing a rent increase letter:

      Be professional and courteous

      The tone you use in your letter must be professional as well as courteous. In addition, utilize friendly statements and avoid being very casual in your approaches. This will showcase the seriousness of the changes you will be making.

      Exercise flattery

      It is appropriate that you compliment your tenants and tell them how impressed you are to have them renting your property because they pay on time and follow the rules to the latter. With this, you will make your tenants feel great. Ensure you extend your sincere appreciation to them. Make sure that you do not overdo flattery and stick to your facts to make your tenant feel how genuine you are when breaking the news about rent increment.

      Write your reasons for rent increment

      Ensure you do not write this letter to your tenant before you end the lease agreement with your tenant unless your lease agreement permits you to do so before it expires, and ensure that you state your reasons for increasing the rent. This will make your tenant understand why you decided to increase the rent. Writing a letter without an explanation might not be appropriate to your tenants.

      Consider your tenant

      As you draft your rent increase letter, consider your tenant who will receive the letter. Bear in mind that the tenants also have their expenses to sort. With this in mind, ensure you use a positive, empathetic tone that will not make your tenants feel offended.

      Communicate the message efficiently

      If you communicate your message effectively and openly, there is no doubt that your tenant will have a positive reaction to your letter. Increasing rent is sometimes necessary, but it might be an issue for some individuals. Thus, ensure that your message is communicated effectively.

      When Can You Not Write a Rent Increase Letter?

      It is not appropriate for landlords to wake up suddenly and increase rent. Instead, they should compose and draft a rent increase letter to update the tenants on the increase. Here are a few scenarios when you cannot draft a rent increase letter:

      • Tenants have the legal right to reject the rent increment- It is right for the tenant to reject a rent increase letter, but it applies mostly when the tenants and the Landlord cannot get into an agreement. In this case, the tenant has no option but to move out. If the tenants refuse to move out, the Landlord will be forced to apply legal options.
      • In some scenarios, tenants choose to fight against illegal rent increment in court- If the tenants feel like the Landlord has increased rent due to retaliation and discrimination. They can take the case to court. However, such cases might need the tenant to generate solid evidence to sufficiently support their case.
      • When increasing the rent with an extraordinary amount- Before the landlords decide to increase the rent, they must think appropriately before writing a letter to their tenants. This means they must come up with a reasonable amount to avoid objections from their tenants. Ensure that the amount you add is fair enough by examining your competitors’ amount to avoid driving your tenants away.
      • When you have inadequate rent increase notice- You must offer the rent increase letter according to your State’s law or locality. Although, in many cases, it is usually between 30 to 60 days, confirm to make sure you do not go against the laws of your State. Otherwise, you will likely meet an intelligent tenant that might prevent you from increasing rent.
      • If you do not send the rent increase letter within the specified days of your State- As mentioned earlier, every State has its law. Therefore, ensure you familiarize yourself with the laws of your State and implement the specified days when writing the letter. This will prevent you from encountering conflict with your tenants.
      • When there is a current lease- It is against the law to increase the rent when your tenant’s lease agreement has not expired. On the other hand, you can increase if your lease agreement agrees. If not, the Landlord must wait for the period to expire.

      FAQs

      Why do landlords raise the rent?

      Below are several reasons why the landlords increase rent:

      • Because of the increase in their expense
      • It is their legal right to increase rent
      • To exercise fair market rent

      How often can a landlord raise the rent?

      There is no specific time for your Landlord to increase rent. This means they can increase rent whenever they feel it is appropriate. However, they must wait for the lease agreement to expire in many cases. But if your lease agreement allows them to increase, they might increase any time about your lease agreement.


      Can my landlord raise the rent retroactively?

      No, if the Landlord ambushes the tenant with the rent increase, it is considered an act of negligence because he did not notify the tenant on time. Therefore, the tenant cannot be held responsible for the rent increase they are unaware of. However, the tenant can file a case against the Landlord in such cases.


      How much rent-increase notice should a landlord give?

      The duration the Landlord should give a rent increase notice usually varies. However, most States guarantee a 30- day notice before the Landlord enforces the rent increase. On the other hand, if the rent increase is beyond 10%. In States such as California, the notice expands to 60days.


      What should you do if you think your Landlord illegally raised the rent?

      Suppose you think that your Landlord has illegally raised your rent. You can do a few things to fight against illegal rent increases. These include:

      • Keep note of every correspondence you receive, take note of verbal communication and track each day’s communication. This will help you prove harassment.
      • Avoid assuming that the Landlord is wrong because sometimes they are never aware of their mistakes.
      • Communicate with your Landlord over the issue before proceeding to court. Before going to court, remember the property belongs to your Landlord. If the Landlord finds you difficult, they can allow the tenancy to expire and find another client.

      Warning: As much as you might notice an illegal rise in rent, avoid threatening your Landlord since you can make your housing situation complicated because of a Landlord’s mistake. Furthermore, if you lose the case, you will likely face eviction.

      Key Points:

      • Know the legal requirements regarding rent increases and advanced notice required in your locality before you write the rent increase letters. Perhaps obtain legal advice from your attorney.
      • This is a professional, formal document. Clear and concise letters are recommended.
      • Be sure to give your contact information to your tenants in case they have a question.
      • Send the tenant a copy of their signed rent increase letter.