Rejection Letter After an Interview

A Rejection Letter After an Interview is a formal document written by a company informing an applicant, they have not been chosen for the position. A well-written rejection letter can let applicants know they have not been selected for a position and maintain your brand favorability. Many job applicants are eager to hear from a company after being interviewed, and your brand can lose favor if you simply cut off communication. So, while it may be easier for you to fill the job, writing Rejection letters to unchosen applicants is a more appropriate way to handle the situation.

Write your Rejection letters from a format for this purpose, but be sure to include an area for personalization. Mentioning a specific aspect of the applicant’s qualifications or a personal interview item can help retain your brand’s favorability. If you feel like the applicant is a good fit for your company but not for this position, be sure to encourage them to apply for other open positions in the future.

Tips for Writing Rejection Letters After an Interview

  • Be personal. Recalling something from the interview lets the candidate know you did not dismiss them entirely. Mention something personal about the applicant’s qualities.
  • Be clear and concise. Although you need to be personable, don’t make the applicant read far into the Letter to understand they have not been chosen for the position.
  • Be considerate and professional. It is hard to receive a rejection letter. Perhaps use the familiar method of placing the rejection between two positives. For instance, you might tell the applicant you were impressed by their skills or qualifications, let them know you have chosen another applicant, and then offer them your goodwill with a statement wishing them the best of luck in their job search. Kindness and professionalism go a long way toward favorable brand retention.
  • Write your rejection letters as soon as possible. Although you may wish to complete the hiring process before writing your letters, write to them as soon as possible. Job seekers are eager to hear news regarding their interviews, and a few weeks can seem like much longer when you are waiting to hear something about an Interview. Your applicants may be waiting to hear from you before continuing their job search.

Using a format for Rejection letters can ensure that all your Rejection letters are written in a consistent manner and express your company’s goodwill to job seekers. We have provided a basic format below that your company can use to create rejection letters.

Rejection Letter After an Interview (Format)

Here is the basic format for a rejection letter after an interview.

{your name}

{company name}

{company address}

{date}

{applicant name}

{applicant address}

Dear {applicant},

Thank you very much for your interest in the {job title} role here at {company name}, and for meeting with us {when, such as last week}. {use this space to mention something unique about the applicant.}

Although impressed with your skills and qualifications, we have chosen another candidate with more {type of experience} experience.

Thank you again for applying for this role. Best wishes in your job search and your career. We hope you will consider applying for other positions in the future.

Sincerely,

{your signature}

{your name}

{your job title}

Rejection Letter After an Interview (Sample)

Here is a sample Letter based on the above format.

Ariel Dumas

Able Manufacturing

2899 West Ellory Street

Bethany, OH 89665

May 22, 2022

Mr. James Henderson

3855 East 93 Street South

Bethany, OH 89657

Dear Mr. Henderson,

Thank you very much for your interest in the Engineering Supervisor role here at Able Manufacturing, and for meeting with us last week. I enjoyed discussing your engineering experiences with Outward Mobility.

Although impressed with your skills and qualifications, we have chosen another candidate with more leadership experience.

Thank you again for for applying for this role. Best wishes in your job search and your career. We hope you will consider applying for other positions in the future.

Sincerely,

Ariel Dumas

Director, Human Resources

Rejection Letter After an Interview (Word Template)

Details
File Format
  • MS Word

Key Points:

  • Be personal. Recall something unique from your interview.
  • Be brief. Don’t make the applicant read a long paragraph before letting them know you have not chosen them.
  • Be professional and kind. The goal is to retain the candidate’s goodwill when you inform them another candidate was chosen.
  • Be prompt. Waiting to hear about an interview is stressful. Write these letters as soon as possible.

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