A proposal letter is a written offer from an individual, a group of people or from an organization to another to propose something. This is a way of communication that creates an opportunity for a person or an organization to interact well and get offers for business opportunity.
When writing this letter, one has to be keen and accurate on the proposal so that they can get the opportunity they are asking for. It is therefore important to consider using a proposal letter sample when writing to get the right guidelines on how to write it.
What to include in a proposal letter
Format the Letter
Write on your letterhead, which contains all your contact information. This is centered at the top.
If you do not have a letterhead, type your name and address in the right upper corner.
Type the recipients’ address.
Type in the date just below the recipients address
Put in the reference on what you are proposing.
Address the Recipient
Begin the letter by a formal greeting using the proper title of the recipient. The proper title include Mr. , Mrs. Or Miss. Start the greetings with a colon, that is to say that your greetings should start with something like, “Dear Mrs. Jakes”.
Provide Background Details
Background details are given in the first paragraph. This is especially done if you are writing in reference of a previous meeting that was held. Make sure you quote the date you held the meeting.
State Your Purpose
State the goal of this letter and the request that you are passing forward make sure that your details are clear for the recipient to understand. Include the terms that govern your proposal. Request a follow up from the recipient in the last paragraph of the body of your letter.
Close the Letter
Do this by thanking the person for his consideration. Encourage them to contact you if they have further questions.
Remember to attach any form of documentation that supports your proposal. Denote these enclosures by typing “enclosures” on the left side beneath your signature and list the enclosures.
Sample Proposal Letter
CWF Investment CompanyJames Parker
London, United Kingdom
January – 7 – 2022
Mrs. Carol Seth
Hope for Life School
4375 Foothill Road
Re: Proposal on Expansion Of Admin Block And Set Up Of Library
Dear Mrs. Smith,
This is in response to our meeting that was held in December 11 2021.
After sitting down with my team, we have come up with a proposal that will help the school in achieving its goals.
After our analysis we came up with a step-by-step process that will help in investment program towards expanding the school administration block as well as setting up a library that will give the students an opportunity to study in a good environment.
This school being a school that is volunteering towards helping the less fortunate in the society, our proposal is that my team, your school management team and the sponsors should organize a meeting very soon to discuss on the process of achieving these two important
In the meeting that will be scheduled, these are the proposed agendas that will be discussed:
- Budget of the building
We already have a budget of all that is needed to achieve this goal and will present it to you immediately you request for it.
- The best area to set the buildings
This is of course within the school compound, but we have to strategize on the best area so that we don’t distract the daily activities of the
- The best time to start
All the members involved for conveniences purposes will agree this to make sure that all the parties involved will be able to participate.
Feel free to call me anytime for further questions. My team is looking forward to working with you towards making the society a better place to live in.
Please get back to me on what you think about the meeting.
For CWF Investment Company.