Proof of Residency Letter from a Family Member

Proof of Residency Letter from a Family Member

A proof of residency letter is simply a letter that confirms that you live at a certain address. It’s not just any old letter, it has to be in a certain format, and the person writing the letter has to prove that they are who they say they are. Among other things, it enables you to access services that are only available to people who live in your locality. Help to prepare this letter is easily available online in the form of outline pro forma letters that can be downloaded.

Why You Might Need a Proof of Residency Letter When You Are Living with Family Member

There are many reasons why you might need a proof of residency letter, especially when you are living with a family member. It’s common when young people are applying for places in school or university, for local or national government grants or funding, and even sometimes for employment.

If you own or rent your own home, it is relatively easy to show that you live, or as the more formal term goes, reside there at your address. You can show your tax payments, your rent payments, your mortgage payments, and your lease – there are many documents available to you to prove that you live where you live.

When you live with a family member, there is a good chance that it is an informal relationship and that there is no documentary proof of where you live. You don’t have a rent book, a lease, or any kind of written agreement. In this case, you are going to need a proof of residency letter from a family member.

Is A Proof of Residency Letter a Legal Document?

Yes, a proof of residency letter is a legal document, and as such, it must be carefully and accurately prepared. Luckily, you can find all the information that you need online, including Pro-forma letter outlines explaining exactly what you need to include in your letter. These can be downloaded and completed either on or off-line, depending on your computer’s capabilities.

Essential Elements of a Proof of Residency Letter From a Family Member

It goes without saying that because this is a legal document, it must be truthful. There are legal penalties for providing false information. Below you will find the sections that you will need to complete.

  • The name of the person providing the letter
  • The street address, city, state, and zip code
  • The date that the document is completed (you might want to fill this in once all your information is organized)
  • The next two paragraphs of the letter establish the relationship between you and the person who is confirming that you are a resident at a certain address. So the person needs to give their full legal name, their relations ship with you. (For example, grandmother, grandfather, cousin, uncle, aunt). They also need to give their full address.
  • The next paragraph identifies you using your full legal name and your full address. It also states your relationship with the person providing the letter. (For example, grandson, granddaughter, cousin, niece, nephew).
  • The next section is where you enter the information regarding how long you have been at the address concerned.
  • Finally, two witnesses will have to complete a section of the letter that confirms the information – they confirm the identity of the person providing you with proof of residency, and they also confirm that the information is correct.
  • The whole document needs to be confirmed by a Notary Public. He or she will complete a statement confirming that the information in the document is correct and will sign and seal the letter.

You now have a completed letter confirming your address. It’s a very good idea to take a copy of the letter, although you will need to submit the original document to the authority which has asked for it.

A Sample Letter (If You Live with a Relative)

This is what your letter will look like if you live with a relative:

Family Member Affidavit Of Residence

Name: May Stephanie Kopeknie

Street Address: The Old Forge, Church Road

City, State: Falls Church, Virginia

Zip: 12345

Date: 21st August 2022

To whom it may concern.

I, May Stephanie Kopeknie, the aunt of Dolores Figueroa, formally acknowledge their residence at the street address of The Old Forge, Church Rd, City of Falls Church, State of Virginia, since 1st January 2021.

Sincerely,

(Signature)

May Stephanie Kopeknik

We, as witnesses to the aforementioned claims made by May Stephanie Kopeknik and acknowledge their residency status.

Witness 1 Signature……………… Date………………..

Print name

Witness 2 Signature……………… Date………………..

Print name

A Sample Letter (If You Live with a Parent)

This is how your letter will look if you live with a parent:

Family Member Affidavit Of Residence

Name: John Temporelli

Street Address: White Rock Farm, Springfield Rd

City, State: Springfield, Missouri

Zip: 54321

Date: 21st August 2022

To whom it may concern.

I, John Temporelli, the father of Rain Temporelli, formally acknowledge their residence at the street address of White Rock Farm, Springfield Rd, City of Springfield, State of Missouri, since 1st January 2021.

Sincerely,

(Signature)

John Temporelli

We, as witnesses to the aforementioned claims made by John Temporelli acknowledge their residency status.

Witness 1 Signature……………… Date………………..

Print name

Witness 2 Signature……………… Date………………..

Print name

Once your letter is completed, it can then be authorized by a notary public.

As you can see, this process is quite easy, but you do need to pay attention to those little details.

Is the Proof of Residency Letter Different If you Live with a Parent?

If you live with your parent or parents, then your proof of residency document will be exactly the same as if you live with a family member. If you live with a step-parent who was legally married to your parent, then it might be wise to attach a copy of the marriage certificate your parents with your proof of residency letter. Different authorities may take different views of the relationship with a step-parent. A covering letter explaining the circumstances as to why you are living with a step-parent might be useful. For example, this kind of letter would be appropriate:

” I have lived with my step-father, John Smith, since the death of my mother, his wife, in 2001. Because I was only seven years old, it was the natural thing for him to do, and since that time, I have regarded him as my father.”