Promotion Request Letter (Format & Sample)

As you progress in terms of experience or education, you will want to match your achievements with a new, higher position at work. You may begin by having a one-on-one conversation with your employer, which could progress to you drafting a formal promotion request.

A promotion request or email is a written message sent to your manager or supervisor to request that you be considered for a higher position at the company. It should highlight your qualifications, value to the company, and ability to excel at a higher role.

In this article, we explain how to draft this career-changing letter or email.

A promotion request letter or email is typically written after a one-on-one conversation with your employer. When this is the case, you will only be formalizing the conversation by putting it into writing. Here is everything you should include:

Date

As with any official correspondence, your request letter will go into your employment record. This is why it is crucial to include the date for proper record keeping.

Subject line

Use your subject line to capture the reader’s attention. Be brief, informative, and professional but also confident and creative.

Body

The body of your request email or letter is where you get to sell yourself. When drafting it, you need to pay attention to detail, remain professional, and come off as confident. You should mention and explain the following details:

  • How long you have been working at the company
  • The experience you have that qualifies you for the higher position.
  • All relevant education or certifications
  • Why you think you are the best fit for the role
  • Any successful projects you have completed with measurable impact
  • Your loyalty to the company
  • If necessary, solutions for filling your current role.

Closing

Once you have explained your request, close the letter by thanking the recipient for their time and the opportunity. Add your name, current job title, and signature (letter).

Writing Tips for a Promotion Request

The task of piecing together your message is just as important as figuring out what to say. Once you have inserted all the details mentioned above into your letter, use the following tips to communicate your message effectively:

  • Always include the exact date you wrote the request.
  • Draft and send your letter or email at an appropriate time for the company or after talking to your employer.
  • Keep your message concise and relevant to the subject line.
  • Avoid going above four paragraphs.
  • If there are any attachments, mention them in the letter or email.
  • Maintain a polite, confident, and professional tone
  • Proofread your letter to ensure the spelling, grammar, and facts are accurate.
  • Convince the reader that you deserve the job without begging or whining

Promotion Request Letter (Format)

{Date}

{Recipient’s Name}

{Company Name}

{Company Address}

{City, State, Zip Code}

Re: {Desired Job Title e.g., Assistant General Manager Position}

Dear {Mr./Mrs. /Ms. Last Name}

I am writing to request that I be considered for the open position of {job designation}. I have been working at {company name} for {duration} as a {current job title}. Due to my {work experience/education etc.}, I believe that I am ready for the added responsibilities that come with this role.

In the last {duration, e.g., one year}, I have managed to do the following:

{mention your top success 1}

{mention your top success 2}

I credit these achievements to my {mention your positive work-related qualities, e.g., hard work, dedication, etc.} I am also grateful to my team, who have been supportive of my work and ideas.

I know that this role will require more from me in terms of time, skills, and creativity. In preparation, I recently {took a seminar/joined a class/interned with a supervisor, etc.}. I was also able to {mention something you did that portrays your readiness for the role}.

I would highly appreciate it if you consider my request. Should anything come up, I can be reached at {contact information}.

Thank you for your time.

Sincerely,

{Your Name}

{Job Title}

Sample Promotion Request Letter

7 December 2030

Conrad Jenkins

Right Technology Solutions

670 Shoehorn Road

Wilmington, NC 278930

Re: Senior Technician Position

Dear Mr. Jenkins,

We recently met in your office to discuss the open Senior Technician position in the company. I am writing to request that I be considered for the job as I believe I am up to the task. Thanks to my ten years of experience in the Systems Technology department, I am confident that I will perform the role to success.

I have been a junior technician at Right Technology Solutions for four years and the assistant senior technician for the last six. In this time, I have headed and assisted in over 38 in-office projects and 45 field trip assignments. I was also responsible for landing ABC Industries, our largest client.

Besides my work successes, I am also loyal to RTS and my department. I believe I will be an even better asset to the company in this new position.

I look forward to hearing from you on this matter. Thank you for your time.

Sincerely,

Patricia McCartney

Sample Promotion Request Email

To: lilianfreya@xyz.com

From: wendymitchell@xyz.com

Subject: Sales Manager Position

Dear Ms. Freya,

Following our former sales manager’s untimely exit, I am aware that the position is currently open. I am writing to request that I be considered for the job.

I have been a sales representative at XYZ Dentals for five years. In that time, I have successfully launched our Pretty Smile Invisalign, Teeth4U Braces, and Grand Dentures lines, which are currently dominating the market. I am also loyal and committed to the company and committed to achieving our vision.

I look forward to hearing from you regarding this matter. I am available to answer any questions you might have at any time.

Thank you for your time and consideration.

Sincerely,

Wendy Mitchell

Sales Representative

Promotion Request Letter (Word Template)

Details
File Format
  • MS Word

Bottom Line

A promotion request letter or email is your opportunity to convince your employer that you deserve a promotion. Rather than just highlight your experience, education, and certifications, it should also summarize your past successes and loyalty to the company. Your tone should be confident and positive, not self-deprecating or whiny.