Photography Contract Template – 40+ Free (in Word, PDF)

Photography Contract Template – 40+ Free (in Word, PDF)

Photography contracts are a necessary part of operating a successful photography business. Though the topic may seem dry, especially for an artist, it is essential. The contract protects both the client and photographer in case the shoot does not go as planned. A well-written contract supplies an umbrella of protection that does it is best to cover as many “what if” situations as possible. It’s both broad as well as specific in regards to terms and responsibilities. In this article, we’ll present a basic introduction to the importance of a photography contract, why you should have one, and how to draft one.

What is a Photography Contract?

A photography contract is an agreement between the photographer and their client. The contract aids in creating a positive relationship between the photographer and client by having the expectations of each party written out, which actually provides relief to both parties as elimination of what to expect is eliminated. As such, photography contracts help to create better business/client relationships.

What Is a Photography Contract Template?

A photography contract template is an efficient method of ensuring consistency in the business/client relationship. In other words, if someone comes in for a photoshoot for a wedding, they’ll get the same deal as others who choose that wedding photo package. The expectations are in writing. So, all the customers who wish to have wedding package #1 will all get the same deal. No guesswork is involved, as you are using the same template for all customers who want wedding package #1. Ideally, you should have a lawyer draw up a contract. But in reality, not everyone who is starting out a photography business can afford one, so a photography contract template is an option.

Photography Contract Templates & Examples

Photography Contract Template 40 Revision #01

Photography Contract Template 40 Revision #02

Official Photography Services Contract

Wedding Photography Contract

    Why Should You Use a Photography Contract?

    The photographer is offering the client service. This service will usually include a variety of factors, where no two jobs are the same. Therefore, the photographer and client must agree on terms of service, such as the event, the sizes, and the number of photos and costs involved. When both parties sign the contract, there’s no room for assumptions or mistakes. The client agreed to the photographer’s terms before hiring them for the job. Please avoid validating a contract with a handshake. Friends and family members might suggest this to you based on your relationship, but we strongly suggest that you don’t do this. All terms must be written out in contract form, or the contract cannot be enforced in a court of law. Don’t let anyone bully you on this; after all, if they are adults, they understand the reasons for this. If they don’t, then it’s a red flag, don’t take the job, period. Bottom line: Avoid oral agreements like the plague.

    Essential Elements of a Photography Contract Template

    The following elements are those which should be included in a basic contract template:

    • Start date of the photoshoot
    • Client contact information
    • Terms of payment
    • Cancellation policy
    • Responsibilities of photographer and client
    • Release forms
    • Liability statement
    • Post-production/editing
    • Fees for any additional necessities that may come up as you discuss the shoot
    • Signature section

    Remember to have a lawyer or contract specialist go over your documents if you can afford to do so before you present them to a client. A lawyer will be able to go over the contract, making sure that you didn’t leave anything out. If you can’t afford a lawyer, you may be able to find one who will look over your contract for free. Contact the American Bar Association first. If they cannot help you, then ask which colleges near you have law students, which will help you with the contract. Believe it or not, many colleges and universities which offer law degrees have students that will work for free in exchange for experience.

    How to Write a Photography Contract

    Whether you are a freelance photographer or own a brick-and-mortar photography business, you’ll need a contract. The contract is a legal agreement between the photographer and the client, where obligations on both sides are honored. These contracts protect both you and your client. In fact, you should even employ a contract if you are working with family and/or friends. It may seem clumsy to have a friend or family member sign a contract, but in the long run, it’s good practice. Also, remember that your photography contract is subject to your state’s regulations regarding photographers and their obligations. This means that as you write your contract, you should be aware of these responsibilities as you write it. After all, you don’t want to do research on ‘how to write a photography contract’ and later find your you missed some crucial points because you only researched the topic on a general page.

    What is a Clause?

    When you write your contract, each section is called a ‘clause’. For instance, when you write the section regarding your cancellation policy, that will be its clause. Clauses hold the details of every provision in the contract. If you discuss payment terms, that will be another clause, and so on. Each clause will hold the obligations, rights, and responsibilities of both the photographer and client.

    Steps to Writing Your Photography Contract

    Below are the basic steps in writing your photography contract. They begin with the ‘basics’ section and end with the signature section. Again, please remember to formulate your contract in accordance with the laws and responsibilities in your particular state.

    1. When beginning to write your photography contract, begin with the preamble. The preamble lists the basic information about the photography shoot.

    • Name both parties
    • Where the photography shoot is
    • Date and time of the shoot
    • How long you’ll be at the shoot
    • Include contact information of all parties involved
    • The agreement

    The agreement or consideration is a simple statement only one or two sentences long. It states what each party is expected to deliver or be responsible

    As previously stated, one of the main advantages of having a contract is to eliminate assumptions. So when you begin your contract, it’s customary to place all the photography shoot details at the top of your contract. Leave nothing open to chance; it’s better to be too detailed than not detailed enough. For instance, when you name both parties, state, “This photography contract is between client Eustace Miller of 5656 Montrose Lane, NY and George Simpson of Sanderson Photography, Northfield, NY”. Be as detailed as you possibly can.

    2. Next, include your itinerary. This means that you are to place the starting and ending times of the shoot. Also, include the location(s) of the shoot. For example, after talking with the client, you learn that she wants you to take photos of the bridesmaids right after they get their hair and makeup done, so you would include that in the timeline.

    3. Include the responsibilities of each party. What are the responsibilities of the photographer, and what are the responsibilities of the client. For instance, you’ll need your client to show you who they want to be photographed. After all, you don’t know everyone at the wedding. Doing this means you’re less likely to miss a shoot. Professional photographers usually make up a shot list. This is a list that includes all the people, locations and events, etc., that the client wishes to have you shoot.

    4. If you have a team helping you, this is the place to write down their names and their responsibilities. This is crucial when it comes to billing your clients. In other words, when it comes time for the client to pay for services rendered, they knew ah were aware of the extra people requiring to be paid.

    5. Outline your cancellation policy. After all, life happens, and there may be a time that either you or your client needs to cancel the shoot, which is why you need to outline a cancellation policy. The cancellation policy should cover both scenarios: The client canceling a shoot or you canceling a shoot.

    6. Include copyright ownership details here. Also, usage rights of the images. Always inquire as to how your client will use the images taken. When you ask the client what they intend to do with the images, it also tells you the best way to take the photo. For instance, if they intend to create poster-size images of their wedding and have them framed, you know that you’ll have to use maximum resolution. On the other hand, if they just wish to make a simple scrapbook, you can ease up on the resolution.

    7. Once you’ve completed your first rough draft of the contract, it’s time to proofread and edit. Proofreading means you’re looking for spelling, grammar, and punctuation errors. Editing means you’re scanning your contract for errors involving inconsistency, ensuring that the contract is easy to read and holds all crucial information. Finally, please keep copies of the signed contract just in case. Keep your filing system up to date in order to ensure that if you need to pull up a client’s contract, it’s at your fingertips.

    In short, each party should be mentioned in the contract, as well as full contact information. Be specific on every detail, leaving no room to ‘read between the lines’ or assumptions. Set out to describe the rights and responsibilities of both parties in detail and how disputes will be handled. If the contract can be canceled, mention the terms as well as how long the contract term lasts. Finally, in most states, contracts no longer have to be written and signed on paper. It is perfectly fine to draft an electronic contract and have the client apply an electronic signature.

    Family Photography Contract

    Family Photography Contract
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    Photography Business Contract

    Photography Business Contract
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    Photography Checkout Contract

    Photography Checkout Contract
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    Photographer Contract Template

    Photographer Contract Template
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    Freelance Photographer Contract

    Freelance Photographer Contract
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    Photography Contract and Model Release

    Photography Contract and Model Release
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    Contract for Wedding Video and Photography Services

    Wedding photography is undoubtedly a big deal. A typical contract of wedding photography includes questions such as the duration of time for which the photographer will be at the marriage ceremony, the number of photos to be taken, the quality of images, presentation of photos, products offered in the package (wedding album or coffee table style book) and others. However, a ready-made template about a simple wedding photography contract turns out to be handy and lets you include all elements of a simple wedding in an easy manner.

    Contract for Wedding Video and Photography Services
    cvpvideo.startlogic.com
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    Contract between Photographer and Client

    Contract between Photographer and Client
    danellelubinskiphotography.com
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    Short Form General Photography Contract

    Short Form General Photography Contract
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    Portrait Photography Contract Form

    Portrait Photography Contract Form
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    Contract for Photography Service

    Contract for Photography Service
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    Event Photography Contract

    Event Photography Contract
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    Photography Contract PDF

    Photography Contract PDF
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    Commercial Photography Contract

    Picturing photos of commercial events is essential and serves as a memoir to the company as well as end users. Commercial photography is a wider concept and involves a number of things. It is important to have a pre-made template on commercial photography contract that will speed up your chores when you are planning and making the contract.

    Commercial Photography Contract
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    Corporate Photography Contract

    Corporate Photography Contract
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    Contract for Photographic Services

    Contract for Photographic Services
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    Photography Contract Agreement to Client

    Product photography entails diverse needs and includes various aspects. Since the needs of different businesses are diverse, you ought to have a common format of contract that covers all essential elements of a product photography agreement. A ready-made contract template on product photography is an ideal choice and lets you speed up things when entering into an agreement with businesses that wish to picture their product images for advertisements.

    Photography Contract Agreement to Client
    newjerseyweddingphotographer.com
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    Printable Photography Contract

    Printable Photography Contract
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    Birth Photography Contract

    Birth Photography Contract
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    Printable Birth Photography Contract

    Printable Birth Photography Contract
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    Birth Photography Contract Sample

    Birth Photography Contract Sample
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    Printable Real Estate Photography Contract

    Printable Real Estate Photography Contract
    realestatephoto.rosemariecarter.com
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    Real Estate Photography Contract

    Real Estate Photography Contract
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    Pet Photography Agreement Contract

    Pet Photography Agreement Contract
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    Aerial Photography Contract

    Aerial Photography Contract
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    General Photography Contract

    General Photography Contract
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    Portrait Photography Contract

    Portrait Photography Contract
    thereportagecompany.co.uk
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    Portrait Photo Shoot Agreement Contract

    Portrait Photo Shoot Agreement Contract
    larrytetamore.com
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    Portrait Photography Contract Template

    Portrait Photography Contract Template
    bradmarzolfphotography.com
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    Portrait Photography Agreement Contract Sample

    Portrait Photography Agreement Contract Sample
    danellelubinskiphotography.com
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    Sample Event Photography Contract

    Sample Event Photography Contract
    creativesoulphoto.com
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    Event Photography Contract Template

    Event photography involves picturing images of particular events (corporate or casual). While the needs of each event differ, there are common points that go into the photography contract. Having a ready-made contract template on event photography will allow you to draft and sign the agreement with your clients easily without any errors.

    Event Photography Contract Template
    slrlounge.com
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    Wedding Photography Contract

    Wedding Photography Contract
    lisabrooksphotography.com
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    Fillable Wedding Photography Contract

    Fillable Wedding Photography Contract
    thephotosofmywedding.com
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    Wedding Photography Contract PDF

    Wedding Photography Contract PDF
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    Simple Wedding Photography Contract

    Simple Wedding Photography Contract
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    School Photography Contract

    School Photography Contract
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    Wedding Photography Contract in PDF

    Wedding Photography Contract in PDF
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    New Born Photography Contract

    New Born Photography Contract
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    School Photography Contract PDF

    School Photography Contract PDF
    intranet.oprfhs.org
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    Take a Contract Writing Course

    A little knowledge can take you a long way. In this case, taking a course in writing contracts gives the photographer valuable knowledge and experience when it comes to writing contracts. An example of an online contract writing course can be found at Udemy:(https://www.udemy.com/course/learn-how-to-write-a-contract/).

    The Contract Specialist

    A contract specialist is a professional that you can hire to write your contract if you cannot afford an attorney. They are schooled in every step of the contract writing process from start to finish. They are trained in not only writing the contract but negotiating it as well. The contract specialist will usually have a bachelor’s degree and/or certification. Though not necessary, they are an additional option for photographers to take advantage of.

    FAQs

    Should I have a photography contract?

    Yes. A photography contract is your legal protection in case a client tries to cheat you by saying that certain things were done or not done by you. Once you have the contract and the client agrees to the contract and signs the contract, you have a document that can be presented at court.

    How do photographers send contracts to clients?

    Contracts can be sent via mail or electronically. Before you send electronic contracts, make sure that your state recognizes them.

    What contracts do photographers need?

    · A client agreement
    · This contract puts in writing how clients are to pay you, the services you’ll provide, copyright information, and liability issues.
    · Website Terms of Use
    · The website terms of use include dealing with privacy issues, conditions on sharing images from the website, and any disclaimers
    · Employment Agreement
    · This includes provisions dealing with the photographer as the employer and complying with employment laws.
    · Independent Contractors Agreement
    · This is for photographers who do freelance work.
    · Release
    · Includes information on who owns the copyrights to the images the photographer takes.·      A client agreement
    · This contract puts in writing how clients are to pay you, the services you’ll provide, copyright information, and liability issues.
    · Website Terms of Use
    · The website terms of use include dealing with privacy issues, conditions on sharing images from the website, and any disclaimers
    · Employment Agreement
    · This includes provisions dealing with the photographer as the employer and complying with employment laws.
    · Independent Contractors Agreement
    · This is for photographers who do freelance work.
    · Release
    · Includes information on who owns the copyrights to the images the photographer takes.

    What should a wedding photography contract include?

    The following are some crucial elements that should be addressed in your contract. Again, make certain that you pay particular attention to the rules and regulations that govern photographers in your state.

     · Contact information
    · Where the wedding will be held
    · Deadline for the couple to send the photographer final information
    · State the dollar amount of the deposit
    · How long will the photographer be at the wedding taking photos
    · State who holds the rights to the photos, i.e., copyright issues

    The wedding photography contract needs to include the following crucial elements:

    · When the couple should receive the photos
    · Include photography assistants if needed
    · Taking time to eat/break time, etc. for yourself and any assistants
    · Statement of liability
    · Know the identity of important members of the wedding party/family, so no shots are missed
    · Plans in case the wedding date changes
    · How to handle a wedding cancellation
    · Include the process to follow If the photographer can’t make the date
    · A model release for photos to be used after the wedding
    · State whether the recipients of the photos can share the images on social media
    · Terms for any extra fees

    Final Thoughts

    In summary, a photography contract is a legal document that represents an agreement between the photographer and their client. It ensures that both parties must live up to the agreement. The photography contract explains the expectations of both the photographer and client in written terms. As such, both parties are aware of their rights and responsibilities. Writing a contract is serious. It’s recommended you have an attorney or contract specialist look over the final draft. Always check with your state’s regulations regarding contracts as well as if they allow them to be sent to a client electronically. If writing a contract is too daunting, then feel free to download a photography contract template to assist you.