Personal Letter Format

A personal letter deals with personal matters. It is generally longer and friendlier than an official letter and often constitutes an ongoing conversation between the sender and the recipient. In some instances, personal letters are handwritten and sent through the mail. The parties involved usually share a strong bond, for instance, friendship or marriage.

Letters are an integral part of our daily lives. They are used among friends, colleagues, landlord, and their tenants, etc. Depending on the nature of the correspondence, letters can be personal, official, or both. In this article, we review the most effective personal letter format.

In essence, it is fairly simple to draft a personal letter. However, the advent of the modern age may have erased some of the skills involved in writing an appropriate letter. Here are some tips to help you draft an efficient personal letter:

  • Provide your full name and address
  • Address the letter appropriately
  • Use the introductory paragraph to state the nature of your business
  • Use an appropriate salutation. This will depend on the level of familiarity between you and the recipient
  • There is no defined length for the body. However, make sure you don’t lose the reader by going on and on about yourself.
  • In the last paragraph, encourage the recipient to reply.
  • Send your best wishes
  • Sign off with your name

Personal Letter Format


{Recipient’s name}


{City, Zip Code, State}

Dear {First Name/ Mr. Mrs./ Ms. Last Name}

Hello! I hope you are well. It has been {amount of time} since our last correspondence. I am writing this letter to {purpose of the letter}.

{Write your message to the recipient}.

Thank you for your time.

Warm regards,

{Your Name}

Sample Personal Letter

2 July 2032

Vanessa Atkins

342 London Park Road

Montpelier, VT 05602

Dear Vanessa,

RE: Apology for Parking Lot Problem

I am writing this letter to apologize for the recent spillage in the parking lot area. I accidentally tripped and fell while carrying my groceries from my car and spilled a gallon of milk. I had no intention of inconveniencing you.

I was getting supplies to clean the mess when your car skidded on the spill. I can see how this would have upset you, and I understand your reaction.

I am ready and willing to repay you for any losses you may have suffered. I hope this incident does not affect our friendship.

Thank you for your time.


Joyce Monaro

Personal Letter Templates and Samples

Personal letters can be written for many reasons. It can be a difficult task to draft a letter a new every time you need to send a message. Fortunately, you can avoid this hassle by using a personal letter template. You can also read a sample to gain some inspiration for your correspondence. A template has all the essential components of a personal letter format. With the right editing, you can use it to send a message to any recipient from a celebrity to your pen pal.

Are you tired of writing your personal letters from scratch? The following templates and samples should help.

A Personal Letter to a Friend

These are the most common personal letters. They are written to people you communicate with regularly and often include an ongoing conversation.
File Format
  • MS Word

A Personal Letter to a Father

If you live far from home, you may use personal letters to speak to your family. You could send a personal letter to your father to find out how he is, give him some news, or ask for financial help.
File Format
  • MS Word

A Personal Letter to a Mother

A letter to your mother could be to share some news, inform them of a new TV show, share a recipe, or catch up. It often carries an optimistic and happy message.
File Format
  • MS Word

Letter to a Brother/Sister

File Format
  • MS Word


A personal letter should sound friendly, optimistic, and sincere. Ask about your recipient’s well-being and provide some information about your life. Don’t go on and on about what’s going on with your family, job, or a new hobby. Mention a few good things happening in your life, then get to the point. If you wish to discuss a problem, do so in an optimistic tone. Finally, always end your letter with good wishes for the recipient.