Permission Request Letter to Use Property

The lawful use of a property owned by another individual requires explicit permission from said individual. It’s a convoluted way of saying, property rights are very important. If it doesn’t belong to you, leave it alone, or ask for permission to be there.

The same rule applies whether you’re asking for permission to film in a school or host a wedding reception on private land. If you cannot prove consent, you may be liable for trespassing charges if found on somebody else’s property (and the owner is none too happy about it).

Fortunately, there’s an easy way to avoid such misunderstandings. It’s called a letter of permission to use property. With this one page document, you can formally request permission to use a property for a specific purpose. The letter gets addressed to the owner and, if consent follows, grants lawful access.

Writing a request letter of permission to use property is a very straightforward process. These documents rarely exceed 200 words. The goal is simply to state all pertinent information clearly and plainly. Inform the property owner that you’re making a request, explain the purpose of the request, and list the dates and times.

It’s essential to keep your letter concise. Let’s take a closer look at what to include.

  • Property Owner’s Name. In most cases, this should be easy to obtain. You may already know it. It’s worth double-checking to make sure you’re corresponding with the actual owner and not a stand-in manager. If you cannot obtain the legal owner’s surname, the property manager will suffice. In either case, address them by their surname.
  • Be Specific. Take a friendly tone, but don’t waffle. This is a utilitarian letter with a purpose. State your intention (‘I request permission’), the reason for your use of the property (filming, location scouting, workshop, corporate event, etc.) and the specific dates and times.

    Then, add any extra details you think are relevant. For instance, whether your use coincides with an existing event (and why), how many people will use the property and whether you intend to bring equipment, create noise, or do anything else that may affect their decision to grant permission.

    Finish with your contact details and an offer of remuneration if appropriate.
  • Use the Correct Tone. This letter is used to request permission. It asks for a favor. So, it’s essential to strike a respectful tone. Write in the second person using ‘you’ and ‘yours’ to personalize the letter without being over-friendly. Words like ‘kindly’ and ‘generously’ are helpful because they demonstrate an appreciative attitude. There’s no legal obligation for the property’s owner to say yes. Be courteous.

Permission Request Letter to Use Property (Template)

{Your Name}

{Your Address}

{Your City, State Zip Code}

{Your Phone Number}

{Your Email Address}

{Name of Your Organization If Relevant}

{Current Date}

Dear {Owner Name},

I write to formally request the use of {Name of Property} for the purposes of {Reason for Request} on {Date of Use}.

I request permission to use the {Specific Location} on the specified date from {Specific Time-frame} to {Specific Time-frame}.

If possible, I would like to bring/use/erect a {Requested Item} and have {Number of People} accompany me. We agree to {Conditions of use} and ensure the property is left in perfect condition.

I am willing to pay a fee for use of the property. Please contact me on {Phone Number} to discuss your terms.

I look forward to hearing from you,

Respectfully,

{Your Name}

Sample Permission Letter to Use Property

Sandy Carter

1508 Dell Range Blvd,

Cheyenne, 82009

+1 307 632 6200

email @ gmail . com

2028

Dear Mr Ramsbottom,

I am writing to formally request use of your empty field (closest to the beach) for a small wedding reception on 23rd July 2028.

I ask your permission to use the land adjacent to the shore on the specified date from 4pm until 8pm. If possible, I would like to erect a gazebo and have a ukulele musician perform between 5pm and 6pm.

There will be a small party of guests numbering no more than 15 people. We will use the access road not visible from your house and leave the land exactly as we found it. The likelihood of us being a disruption in this particular location is low, but we still promise to monitor our noise levels closely.

I am willing to pay to use this part of your property. Reach me on +1 307 632 6200 to talk terms.

Until then, thank you for your time. I hope you have a wonderful week.

Respectfully,

Sandra Carter

The Final Words

Don’t get caught up in superficial details. Include only what’s strictly relevant in a letter of permission to use the property. It’s just a formality that proves a property owner has explicitly given you content to be on their land or in their building. Once you have permission, you probably won’t need to use it again but file it away just in case.