Permission Request Letter to Use a Venue for Wedding

For most, getting permission to use a venue for a wedding involves a meeting with the property manager. If the venue is a church, there’s normally a face to face discussion with its priest, pastor or reverend. Similar rules apply to most religious buildings. If you want in, you will have to speak to the people in charge.

Occasionally, the local parish or religious organization will grant permission informally but require the couple to send a written request to senior officials. If you must send one of these letters, don’t worry. It’s very unlikely your request for a ceremony will be denied after parish approval has been granted.

It’s more of a formality than anything else, and an easy thing to do. Read this guide to writing a permission request letter to use a venue for a wedding.

The venue you wish to marry at may not be a church. Whatever the location, religious or otherwise, this letter serves as legal notice of intent. It’s documentary evidence of the beginning of this process. It demonstrates recognition of the organization’s authority and, where needed, fulfills parish requirements.

It can (and probably should) be a short letter containing only the pertinent details. The purpose of this missive is to request permission only.

One thing to remember if writing to a non-religious venue is the importance of licensing. Research the venue before sending your letter to determine if it has a license to conduct wedding ceremonies. If it doesn’t have a license, you’re wasting your time. It cannot legally host your nuptials.

If you’re unsure and can’t find any information online, give the venue a call. Asking for clarification over the phone will save you time.

Things To Include In Your Request Letter

  • Flexible Dates and Times. Ordinarily, ‘permission to use’ letters need specific dates and times. However, in the case of wedding venues, it’s often worth being a little more flexible. Unless you’ve already had a conversation with a local parish or organization and agreed on the date, offering some flexibility might mean the difference between approval and rejection.
  • Wedding venues are busy places with extremely crowded diaries, particularly in the summer months. Nailing one date to the mast could prevent you from hearing about other dates that may also be suitable. If possible, give a date range or a whole month.

    For most couples, the venue is the very first element planned, so it should be easy to accommodate small changes.
  • Affiliations with Local Officials. If the local parish has requested or recommended you write a letter, mention it. It helps to clarify your stage of planning. If the letter isn’t your first step and you’ve had other conversations (and even made agreements), this is all relevant and should be included. Writing to ‘higher-ups’ tends to be a formality. Be polite and recognize the authority of whomever you’re writing to, but don’t forget to reference the decision-makers.
  • Your Commitment. Many churches and other religious buildings (particularly Catholic venues) require a commitment to faith before a non-practising couple can marry. For instance, if you’re not Catholic, you may be asked to attend a certain number of Catholic church services, be baptized (if not already) and/or take the sacrament to marry there.

    Again, this is something you can research and find out by yourself. Knowing before you request permission to use a religious venue saves time for everybody. Use the internet or arrange a meeting with a religious leader in your area. If there are requirements, briefly mention your commitment to them in your letter.

Permission Request Letter to Use a Venue for a Wedding (Format)

Here’s a template of permission request letter to use the venue for the wedding:

{Manager/Official’s Name}

{Venue’s Name}

{Venue’s Address}

{Current Date}

Dear {Manager’s Surname OR Title},

Further to our meeting with {Local Organization/Official} in {Neighborhood}, we are writing to formally ask permission to use {Venue Name} for our upcoming wedding ceremony.

In this meeting, {Specific Date} was approved as a date for the ceremony.

We’d love to get married on this date. However, we understand how busy the venue is and could also accommodate the following dates: {Specific Date} and {Specific Date}.

As a {Religious Status} couple, we’re fully committed to our preparatory duties. We’re {Your Action} and {Your Action} to ready ourselves for the most important day of our lives.

We hope to receive a call or a letter from you soon. You can reach us at {Your Number}.

Respectfully,

{Full Name – Signature}

{Contact Details}

Sample Permission Request Letter to Use a Venue for a Wedding

Rev. Father Luke Abraham

St Teresa Catholic Church

203 Ojibway Ave. #203

Titusville, FL, 32780

01.17.2022

Dear Reverend Abraham,

Further to our meeting with the parish office in Titusville, we are writing to formally ask permission to use St Teresa Catholic Church for our upcoming wedding ceremony. In this meeting, July 6th 2022 was approved as a date.

We’d love to get married in your church on this date. Though, for the moment, we can accommodate certain changes and would also accept any date after June 21st 2022.

We know the church is a very small venue with historic features. We plan to respect this by keeping numbers low (30 max). As a mixed couple (one Catholic and one non-practising, we’re also fully committed to our preparatory duties. We’re attending church regularly and working with the priest to ready ourselves before the eyes of God.

We hope to receive a call or a letter from you soon. You can reach us at +1 5856 366 556.

Respectfully,

Lee and Jennifer

Final Word

Don’t forget, if you’re writing to a non-religious venue, you don’t need to include personal details about your commitments. However, it’s probably more important to be flexible with dates when writing to a standard venue than it is a church or other religious building.

In most cases, a meeting has already taken place with religious officials, and date may be approved. If you’re writing to the standard venue, this might be your first point of contact. Requesting a specific date (and nothing else) could result in a polite no even if there are workable vacancies in the calendar.