Permission Request Letter to Principal for Conducting Event

A permission letter to the principal for conducting an event is a letter written by students, faculty, or staff to ask the school’s principal for approval to conduct an event. Writing a permission request letter to the principal is the appropriate way to ask your principal to approve an event. Student groups, faculty, and school staff use request letters to help the principal understand the event and to encourage them to approve the request.

Permission request letters are professional documents that include specific information about the event. If you are wondering how you can write a letter to ask your principal’s permission for an event, this article can help. We offer some writing guidelines and a format you can use to write your permission request letter. We also provide a sample letter to give you some ideas and inspiration.

Writing Guidelines – Permission Request Letter

It’s not always easy getting permission for the event you want to conduct. Writing a good permission request letter is one way to encourage your principal to approve your event. Here are a few professional tips for writing your request letter.

  • Write in a professional format like the one below. Use a respectful and polite tone.
  • Begin your letter with a permission request for the event. Use a subject line with the name of the event and the words Permission request. Write a brief description of the event in the first paragraph of your letter.
  • Include the details. Your principal needs to understand the details of the event you want to conduct. You might want to include a bullet-point list of the event specifics. Include the following items.
  • Location
    • Start and end times
    • Purpose of event
    • Audience size expected
    • Cost of event
    • Event income expected
    • Any school resources you need for the event, such as buses or buildings
  • Explain the benefits of the event. The event might be anything from a school science fair to a formal dance. In the second paragraph of the letter, tell the principal why the event is beneficial for the students. If you have specific educational or social goals for the event, state those here.
  • Share your excitement for the event. Your challenge is to make the principal excited about the event. Your excitement can encourage the principal to see the event as worthy of approval.
  • Offer your contact information. Tell the principal that you hope to hear your request has been approved soon. Provide your contact information and tell them you are happy to discuss the request or answer questions.
  • Thank the principal for their time and their consideration of your request.

Important:

This format is designed to help you request permission for a one-time event. If you are requesting permission for a scheduled monthly or weekly event, simply add this information to the first sentence of your letter. For example, you might write “I am writing to request permission to conduct an after-school meeting on the first Monday of each month, beginning next month.”

Permission Letter to Principal for Conducting Event (Format)

{your name}

{your address}

{date}

{principal’s name}, Principal

{school name}

{school address}

Subject: Permission request, {event name}

Dear {principal’s name},

I am writing to request your permission for an event I would like to conduct. {discuss your event briefly here.} I have listed the details below.

• Location: {location}

• Time: {start and end times}

• Purpose: {purpose}

• Audience size expected: {number}

• Cost: {amount}

• Income expected: {amount}

• School resources required: {list resources here}

{explain the benefits of the event here.}

I am quite excited about this event because {why are you excited? How does it help students met the academic, social, or other goals you discussed in the previous paragraph? use several sentences to describe why you find the event exciting.}

I hope to hear this event has been approved soon. If you have any questions, please contact me at {your contact information}. I am happy to answer your questions and discuss the event with you.

Thank you very much for your time and consideration of my request.

Sincerely,

{your signature}

{your name}

Sample Letter to Principal for Conducting Event

Jason Harrison

204 South Harvard Place

Brighton, OH 58779

February 2, 2030

Harold Jennings, Principal

Brighton Senior High

5000 West Jamestown

Brighton, OH 58779

Subject: Permission request for Assembly with Educational Speaker

Dear Mr. Jennings,

I am writing to request your permission for an event the Science Club would like to conduct. One of the biology professors from Brighton College, Dr. Annalee Jones, would like to speak to Brighton students about careers in science. I have listed the details below.

• Location: School Assembly Hall

• Time: 2:00 – 3:00 pm, April 24, 2030

• Purpose: Educational speaker, Dr. Annalee Jones

• Audience size expected: Student body, Juniors and Seniors, approx. 350

• Cost: No cost is involved.

• Income expected: No income is expected.

• School resources required: Assembly Hall

The science club will take care of all arrangements in conjunction with the school office. Dr. Jones is a great speaker and is excited to share her knowledge of scientific career options with students. This assembly would cost nothing but would offer students an inside view of a scientist’s job.

I am quite excited about this event because Dr. Jones is a respected marine biologist who enjoys educating students about scientific discovery and the almost endless career opportunities in science. We feel her talk could encourage any student interested in a scientific career to contact Brighton about enrollment options. She will have Brighton information packets available for distribution to interested students.

I hope to hear this event has been approved soon. If you have any questions, please contact me at (857) 994-3665. I am happy to answer your questions and discuss the event with you.

Thank you very much for your time and consideration of my request.

Sincerely,

Jason Harrison

Jason Harrison

Letter Asking Permission to Use a Place (Word Template)

Details
File Format
  • MS Word

Key Points

  • Begin your letter with your request.
  • Provide the details.
  • Explain the benefits.
  • Share your excitement.
  • Provide your contact information.
  • Thank the principal.