Permission Letter To Use Equipment

A permission request letter to use equipment is a letter addressed to the owner of equipment seeking for official authorization to use the equipment to accomplish a task. When the need arises, an individual or a department within a company may write this letter to borrow some equipment to complete specific tasks.

Sometimes, an employee in a company may also write a permission request letter to use the company’s equipment for personal or business tasks.

  • Polite tone. Make sure to use polite words (for example, I would be grateful, could you please, may I, etc.) when writing this letter. No matter if your relationship with the owner is formal or informal polite words are the only way to have your request granted.
  • Clear subject line. Use bold or capital letters to state the purpose of the letter. For instance, you may write “Re: Request to use your 3D Scanner”.
  • Leave enough details. State the equipment you are requesting, what you want to accomplish with it, the date you wish to get the equipment, and the date you will return it. Not leaving enough details might confuse the owner and weaken your chance to have your request granted.

Letter of Permission to Use Equipment (Format)

{Sender’s Name}

{Sender’s address}

{Sender’s City, State Zip Code}

{Sender’s Phone Number}

{Sender’s Email}

{Date}

{Recipient’s Name}

{Recipient’s Title}

{Recipient’s Organization Name}

{Recipient’s Address}

{City, State Zip Code}

Dear {Mr. /Ms.} {Last Name},

Re: Letter for Permission to Use {Name of equipment}

This letter is to request for your permission to use your {name of the equipment} in the {state the task}.

The main aim of requesting for the {equipment} is {state a valid reason why you need the equipment}

If granted, I wish to use the {equipment} for a period of {state the duration you expect to use the equipment}. I will make sure to return it by {mm/dd/yyyy}.

I will take good care of your equipment, return it in good working condition, and follow your regulations. Optional Line (Please mention any amount you charge for the {equipment} per day.)

I will truly appreciate your help.

Respectfully,

Signature (needed for hard copy letters only)

{First Name Last Name of Sender}

{Position of Sender}

Sample Permission Request Letter to Use Equipment

Mr. Jhone Monroe

360 University Street

Redmond, Oregon 97756

+1 333 878 0000

rmail @gmail . com

June 16, 2028

Mr. Edward Gray

Operations Manager

Bahati Constructors Ltd.

900 Eliot Road

Redmond, Oregon 97756

Dear Mr. Gray

Re: Letter for Permission to Use Your Concrete Mixer

This letter is to request your official permission to use your concrete mixer in the construction of a new road, George Bush Lane, in Redmond. I am requesting for your concrete mixer because our mixer is currently undergoing scheduled maintenance. Furthermore, your mixer can process a more significant amount of sand, cement, and aggregates to enable us to continue the project.

If you approve my request, I will use your mixer for two days, 20/07/2028 and 21/07/2020. I expect to return the mixer on 22/07/2028.

I promise to take good care of the mixer and to return it in proper working condition. Kindly mention the amount you shall charge for the two days.

Thank you for your assistance.

Respectfully,

Signature

Mr. Edward Gray

Operations Manager

Bahati Constructors Ltd.

Sample Permission Request Email to Use Equipment

Subject: Request for Permission to Use Your Scanning Probe Microscope

Dr. David Keen

Lab Technician

Department of Physics

Harvard University

Dear Dr. Keen,

This email is to kindly request you to allow me and my students to use the Scanning Probe Microscope that is under your care in the Department of Physics. My Material Science students are currently studying practical lessons on Surface Analysis of Materials, and the microscope will help them gain a deeper understanding.

After getting your permission, we aim to use the Scanning Probe Microscope on 20/06/2032 between 10.00 am and 2.00 pm.

We will follow all laboratory safety procedures to ensure that the equipment remains in proper working condition.

Thank you for your kind consideration.

Sincerely,

Dr. Martin Evans

Senior lecturer

Department of Material Science

Harvard University

Sample Request Email to Use Equipment

From Mr. Alvin Strong

Marketing Director

Cute Masters

June 20, 2033

To Mrs. Hellen Keya

Head of Communications

Cute Masters

Dear Mrs. Keya,

Re: Letter for Permission to Use Your Projector

I kindly request for your permission to use the projector that is under your care for a presentation that shall take place today. As you are aware, Cute Masters’ Marketing Department shall have a series of presentations to pitch our marketing strategies to clients.

We will highly appreciate it if you help us with the projector from 20/06/2020 to 30/06/2033.

Thank you for your continuous support.

Sincerely,

Mr. Alvin Strong

Marketing Director

Cute Masters

1 444 444 333

A successful request letter to use equipment takes polite words, simplicity, and enough details for the requested item. Use the letter format provided above to write a perfect formal or friendly letter for any equipment.