Property owners have the legal mandate to make decisions about their property, whether they want to sell the property, lease it, use it as collateral for a loan, or more. Sometimes, however, the law allows property owners to delegate these duties to a third party. This is done through a permission letter of authorization from the property owner, which hands over power of attorney over the property in question to another person. The letter comes in handy when a property owner wishes to do something with their property but are not able to do it themselves. Let’s take a closer look at this document.
What Is a Permission Letter of Authorization from a Property Owner?
A permission letter of authorization from a property owner is a formal document that gives a third party authority to act on behalf of a property owner temporarily. The letter authorizes the party to complete specific tasks or make certain decisions in the absence or in place of the property owner. For example, a property owner can write a permission letter allowing a third party to sell their property. This is common when the owner wishes to sell, but cannot be physically present to complete the transaction. Common third parties chosen for such tasks include friends, family members, and lawyers.
Why Write a Permission Letter of Authorization from Property Owner?
As mentioned, the primary reason for writing a permission letter of authorization from property owner is the property owner being unavailable to oversee the stipulated duties themselves. Subsequently, such a property owner could use this letter to:
- Authorize a third party to access their property
- Authorize a third party to get some items from their property
- Authorize a real estate agent to sell their property on their behalf
- Authorize a third party to oversee adjustments and repairs in their rental unit
Essential Elements of Authorization Letter from Property Owner
In a permission letter of authorization, there are three parties involved. The first party if the property owner, the third party the person to whom permission is being granted, and the second party is the recipient of the letter. A valid authorization letter should contain the following elements:
- A valid address for the property owner
- The property owner’s name and contact information
- The identity of the third party
- A description of the duties they are allowed to perform with regard to the property
- A list of restrictions or activities the third party may not engage in on behalf of the property owner
- A validity period for the authorization
- Signatures of the third and first party
Sample Permission Letter of Authorization from Property Owner
130 Joy Road
Jacksonville, FL 394083
13 November 2030
Attn: Permit Division
Tallahassee, FL 40280
Re: Permission to Lease and Use Property On 211 Iron Street, Jacksonville, FL 90309
Dear Permit Division,
I, Thomas Baker, officially grant Grace Wilkins permission to lease and use the property on 211 Iron Street, Jacksonville, FL 90309, as a warehouse for her sporting equipment. I confirm that I am the legal owner of the property and have included a copy of my title deed in this letter. The authorization to use my property will remain valid from 13 November 2030 to 13 November 2031. If you have any questions or concerns regarding this matter, please contact me at [email protected]
Sample Authorization Letter to Transfer Ownership of Property
600 Rose Boulevard
Boise, ID 12001
13 November, 2030
Attn: Permit Division
190 First Avenue
Boise, ID 10900
Re: Authorization for Transfer of Ownership
To Whom It May Concern,
I, Mary Whitfield, own the property on 600 Rose Boulevard, Boise, ID 12001. I hereby transfer ownership of this property to Regina Whitfield, my sister, of ID number 302901/4. As I will be leaving the state permanently, I see no reason to retain ownership over the property. Ms. Rose Whitfield will have complete authority over the land and power to complete transactions or sign documents as pertain to it. I have attached all the documents required to transfer the ownership of the land, including my title deed. I accept full responsibility for this request. Please contact me at [email protected] if you have any questions or concerns or require additional information.
Sample Authorization Letter to Sell Property
430 Highway Street
New Orleans, LA 201903
13 November, 2030
Re: Authorization to Sell Property on 430 Highway Street, New Orleans, LA 201903
To Whom It May Concern,
I, Whitney Greyson, confirm that I am the legal owner of the property on 430 Highway Street, New Orleans, LA, 201903. I, hereby, authorize Mr. Paulson Trinket of ID number 39103/2 to sell said property on my behalf. Mr. Trinket is my appointed agent, and I am unable to attend the legal selling process in person due to an illness. I have attached a doctor’s note for your perusal.
As my official agent in the sale of this property, Mr. Trinket has the authority to review and change the terms and conditions of the deal as he deems necessary. Any actions partaken by Mr. Trinket shall have the same effect as my own, and he is allowed to finalize the transaction and sign any documents that require my attention. In the event Mr. Trinket is able to sell the property, he is entitled to a 3 percent fee for his services.
I, therefore, confirm that Mr. Trinket has the authority to act on my behalf and represent my interests. This authorization will remain effective until I revoke it in writing.
A permission letter of authorization from the property owner is a crucial document with legal ramifications. Because it transfers the mandate to make decisions over a piece of property temporarily, it should be very precise. Start by confirming that you are the legal owner of the property in question and identifying the third party to whom you wish to give authority. Next, explain what the third party is allowed to do on your behalf and what they cannot do. Give a start and end date for the authorization and possibly explain why you are unable to complete said duties yourself. Finally, have a lawyer look through your draft to make sure it does not impede on your rights, then have both parties – you and the third party – sign it, preferably before a notary public.