One Week Notice Resignation Letter

One Week Notice Resignation Letter

During your career, there may be situations where you need to leave a job quickly. There are several valid reasons, including family, health issues, and job opportunities. While most states in the US follow a standard known as “employment at will”, which means employees and companies can terminate a relationship at any time, there is a right and a wrong way to leave.

Maintaining a good relationship with former employers and employees can always help sometime in the future. Your employer needs to find a replacement and transition your job. They need time to accomplish the transition without impacts on the company. Giving them advance notice helps your employer and creates a favorable attitude. You never know when you will cross paths once again, need a reference, or even a job.

What Is a One Week Notice Letter?

A one-week notice letter is an official resignation letter advising your employer that you will no longer be working for the company and providing seven days’ notice. Seven days is considered very short notice, especially for professional positions. The employer must make arrangements within the seven days for someone to cover your position temporarily until they can find someone permanent to fill the position.

A two-week notice is more typical, and many employees give an even longer notice to provide time for their employer to replace them and complete a transition plan.

Although both employees and employers are within their rights to give a one-week notice, professional courtesy suggests that longer notice is appreciated to allow for the employer to make transition arrangements. It is vital to point out that maintaining a positive professional relationship at all times can help you in your career in many ways. You may need a reference in the future; you could find yourself working with a previous colleague from your current company or even your current boss at another company. Maintaining a positive relationship always helps in these situations.

What does it include?

The basics of a one-week notice letter should include the following details:

  • The final day of work
  • The reason you are resigning
  • Provide details supporting the short resignation notice
  • Always be professional and gracious
  • Thank the employer and colleagues for the position and your time at the company
  • Include a suggested transition plan for discussion with your employer
  • Sign and date the letter

How to Give One Week Notice

Your letter should be delivered in person to your supervisor if possible to make it personal and professional. Be prepared to discuss why you are only giving one week’s notice and how much you appreciate the support, training, and time you spent at the company. In other words, a verbal discussion of the points in your letter.

If you are flexible on your resignation date, let your employer know and also be prepared to provide rapid training and transition support.

Discussion topics should be focused on the reasons for such short notice, the hard date of resignation, and plans to transition to a new employee.

How to Write

In the header portion of the letter, include your name, title, address, and contact information. The date the letter will be sent or presented to your supervisor should also be included. The name or names of the people the letter is addressed to come next. Typically this is your supervisor but may also include human resources depending on how your company processes staff changes.

(Your Name)

(Title, Company or Institution)

(Full address and)

(Email)

(Phone number)

(Date)

(Supervisor, or Human Resources)

(Title)

(Company or Institution)

(Full address, and)

(Email)

(Phone number)

Dear (Name)

The body is the main content of the letter. Keep it to one page and be clear about the last day of work, provide a reason for leaving, apologize for the short notice and thank the company for your positive experience and skills learned while on the job. You may also offer to assist in training a new replacement.

Body – Paragraph 1 – Introduction, include resignation date – last day of work

Body – Paragraph 2 – Describe the reason for leaving

Body – Paragraph 3 – Thank your employer for your employment and experiences. Offer help with the transition to a replacement

Formally close your letter and sign the letter with your signature.

(Closing –

Sincerely,)

(Signature)

(Printed Name)

Sample #1 One Week Notice

(Your Name)

(Title, Company or Institution)

(Full address and)

(Email)

(Phone number)

(Date)

(Supervisor, or Human Resources)

(Title)

(Company or Institution)

(Full address, and)

(Email)

(Phone number)

Dear (Name)

This letter is to inform the management team of my official resignation from my position of (Name of position), effective (Date).

I apologize for providing only one week’s notice; however, the position I have accepted requires that I begin immediately. While it is an excellent opportunity for me, I have enjoyed working for (Name of Company), your support over the years, and the many learning opportunities that were provided.

I have assembled a list of all of the projects, their status, and next steps. I will brief my co-workers and team members during my final week with the company to ensure a smooth transition.

Please feel free to contact me at any time. Thank you for the generosity, understanding, and support over my time at (Name of company)

Sincerely

(Signature)

(Printed Name)

Sample #2 One Week Notice

(Your Name)

(Title, Company or Institution)

(Full address and)

(Email)

(Phone number)

(Date)

(Supervisor, or Human Resources)

(Title)

(Company or Institution)

(Full address, and)

(Email)

(Phone number)

Dear (Name)

With regrets, I am advising you that I am handing in my resignation as (Title, position) at (Location). My final day of work with (Company Name) will be (Date).

I apologize for not providing two weeks’ notice as indicated in the employee handbook. I have urgent family matters that I must attend to.

Thank you for your understanding and support. I have learned a great deal during my time at the company working with the team on various projects. During the coming week, I will summarize the status of the projects I am working on and provide support to my replacement to complete the transition.

Sincerely

(Signature)

(Printed Name)

One Week Notice Resignation Letter (Word Template)

One Week Notice Resignation Letter

Giving One Week Notice Instead of Two

If possible, employees should always give two week’s notice or longer when they are leaving a company. This enhances your reputation and support for the company, your supervisor, and colleagues who may have to fill in for you until a replacement is found. Professionals are expected to provide even more notice, up to a month of notice.

Longer notices provide more time for your employer to find a replacement and for you to transition your position to your replacement.

Both employees and companies are governed in most states by “At-Will,” which means that either party can offer one week’s notice to resign or terminate. However as mentioned, several times in this post, maintaining good relations with your colleagues, supervisor, and the company can have long-term positive impacts on future jobs or volunteer positions when you need a reference, for example.

Acceptable Situations for Giving One Week Notice

While it is acceptable to give a one-week notice of leaving a position, two weeks and longer is appreciated by many employers; some situations are considered acceptable. For example, a family illness, a family emergency, or a personal situation requiring you to move or help a family member is understood by most employers. Many will inquire how they can help in these situations.

Employees working in unsafe or uncomfortable conditions is not acceptable. However, before giving your one-week notice, ask your employer to address the issues in writing. If they are not addressed, a one-week notice is acceptable.

Employees moving to a new position with a new employer usually negotiate the start date of a job, and they allow for a suitable transition in their current position. However, some situations cannot be passed up, and you must start ASAP. Negotiate with the new employer for at least one week and, if possible, offer your current employer assistance transitioning during evenings or weekends.

When One Week Notice is Unacceptable

There are exceptions to every rule. Employees with contracts may have agreed to provide more than one week’s notice when they signed the contract. Leaving early or providing one week’s notice could involve penalties as specified in the contract.

Violating a contract in professional situations can have significant repercussions. For example, teachers might lose their license or certification for up to a year for violating a contract. Always review every paragraph of your contract before deciding to resign and give notice.

Tips for Giving One Week’s Notice

Readers may find the following tips useful while preparing, delivering, and discussing a one-week notice to your employer.

  • The letter should be brief, to the point, positive and professional in tone.
  • Always include the date you will leave.
  • State your reason for leaving
  • Briefly describe the benefits of your new position
  • Avoid negative comments about your employer or colleagues
  • Meet with your supervisor before discussing your resignation with colleagues
  • Offer to help with transition – detailed notes and training
  • Complete loose ends as much as possible and provide status
  • Thank the employer for the time spent at the company
  • Summarize several major training, projects, etc. that benefit you professionally
  • Date and sign your letter
  • Hand deliver your resignation letter if possible
  • Rehearse your explanation and reasons for leaving
  • Stay focused during discussions with supervisors and colleagues
  • Apologize for leaving work quickly due to circumstances such as health or personal family issues
  • Check your contract before delivering your notice

Key-points

Employees should aim to provide two weeks or more when leaving a company for another position or personal reasons. Professional positions are expected to provide one month or more notice of leaving.

Some situations require a one-week notice, such as personal, health, or urgency to start a new position. Always prepare a letter of notice, be professional, keep it to one page and keep it positive in your letter and during conversations with colleagues and supervisors.

Maintaining a professional approach helps to maintain positive relationships with supervisors and colleagues. Many employees find they cross paths many times with former supervisors and colleagues in various positions during their working lives. You never know when you will need a reference for a job or volunteer position.

Finally, if you are under contract, check the terms of the contract related to leaving before the contract end date.