20 Free Name Tag & Badge Templates

Name Tag

Not being familiar with people’s names at a gathering can be pretty awkward, especially when you are just about to commence a conversation. Therefore, name tag usually facilitates introductions and enhance conversations to flow smoothly. If you are planning for a gathering, come up with a friendly name tag template because it will make your guest feel at home. Even if the design of your tag is simple, it will still serve its purpose remarkably. In addition, the letters you use should be legible enough. This will make people not strain when reading.

Nowadays, there are numerous apps available for use due to advanced technology. And this means you can easily make your tag templates, which will serve you for a long duration. Suppose you do not want to make your template; you can download one online. With this introduction, you will make the introduction part very pleasant. On the other hand, you can use numerous applications to make your template more exciting and memorable. You can add colors, fonts, icons, and images. There is nothing fun and simple like designing the name tag. Read on to understand more about the name tag + badge template.

What is a Name Tag?

A name tag is a piece of metal, plastic, cloth, or paper featuring an individual’s name. And in most cases, it is usually attached to a person’s cloth. It is commonly used in social gatherings or events, conferences, and school meetings, among many occasions.

Badge Templates

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    Name Tag Templates

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      Why Should You Use a Name Tag or Badge?

      Apart from a name tag or badge being a source of identification, it is also essential for security reasons. In addition, it offers the workplace an atmosphere of professionalism and formality. Similarly, name-tags guarantee you effective customer service.

      Name tags also help you to locate people quickly. Below is a highlight of reasons why these name tags and badges are crucial:

      • They work effectively
      • Accountability
      • Enhance customer relations
      • Enhance communication
      • Improves corporate identification

      Why Use a Name Tag Template (The benefits)?

      Name tags are not limited to social events or gatherings. They also apply to other events, such as training sessions, conferences, and business. Furthermore, name tags make an effective way of identification, especially in restricted areas of the office.

      It offers details about an individual, which is helpful when it comes to defining rank and position. If possible, include the security code on your name tag. This will allow only authorized personnel to access some premises. If you are a first-timer employee, a name tag will make you acquainted with individuals in your specific group. Below are several benefits of name tag template:

      • It serves as an identification card and may save you the need of remembering names
      • It assists those who work excellently with additional effort recognized by co-workers, hence helping them identify feedback
      • Name tag enables you to feel you are part of the esteemed team, and it promotes assistance and interaction between its members
      • It identifies individuals who can be liable for uncouth actions or behavior
      • It helps you feel at ease when having conversations

      How to Create Name Tags for Your Next Event (Step-by-Step)

      Are you planning for a gathering? If yes, you have probably thought of creating a name tag to impress your guests from the gate with professional badges and tags. Below is an overview of a few steps that will guide you in creating name tags for your next event:

      Step 1- Select between name tag inserts and labels

      You must know that name tag labels are made from either heavyweight paper or cardstock and are featured in a plastic badge holder. These inserts can have an in-built pin for pinning or clipping on the guests’ clothes. It can also be suspended on lanyards. This happens mostly for multi-day events. On the other hand, name tag labels are stickers or adhesive labels. And they are usually used for a short duration.

      Remember that you can use name tag insert for seminars and conferences. At the same time, you can use name tag labels for PTA meetings, school events, volunteer events, baby showers, networking events, meet-up events, reunions, and weddings.

      Step 2- Select a name tag shape

      When choosing a name tag shape, you must be creative. However, name tags are often rectangular. There are multiple fun label shapes, such as scallops, hexagons, and hearts. Similarly, name tag events require you to stick the plastic holder shape. Remember, the standard sizes for all products are between 3 x 4 and 3 x 2. Anything below the size mentioned above might be challenging to read. And too large tag sizes can be overwhelming. Besides, you can also opt to filter some of the filters you have by rounded corners or squares, such as cardstock name tag inserts and adhesive name tag products.

      Step 3- Choose a name tag material

      Suppose you are using name tag stickers; it is recommended that you use aggressive adhesive permanent labels. Anything with insufficient tack is likely not to stay in position throughout the event. Likewise, additional strength adhesive is excellent for temporary use, especially for clothing. It can stay on many fabrics until the end of the event. Furthermore, you can easily remove it because it does not cause any damage or leave behind residue.

      The standard white matte material or any colored labels can also function, but they will not give you incredible results. If you opt for inserts, choose 7.5, 11 lb. cardstock since they can go through inkjet printers and laser. Besides, they can be printed on each side. They feature perforations, making them relatively easy for you to separate using hands.

      Step 4- Design the name tags as well as badges

      There are a few guiding principles that will help you design your badges and name tags, such as:

      Color choices

      When printing the names on the badges, ensure you avoid low-contrast colors, like white and yellow. Suppose your guests will handwrite their names. Your badge should feature an opaque section under your design. Remember, a strong background will not allow you to see your names. Using colors will help you differentiate speakers, exhibitors, vendors, staff from attendees. If a mixed-industry event, color-coded name tags can work efficiently.

      Font type and size

      Ensure that your name tags are legible enough because they are meant to be read. As a result, sans serif and serif fonts are perfect for handwritten and over script ones. Consider larger fonts because you can pair them with the entire caps or bold formatting. Your attendees’ names should feature 20 points minimum font. This is a rule of thumb and the most noticeable part of your badge. In addition, ensure you design your work with names of entire sizes since some of your guests feature longer names, which must fit adequately on your tag.


      The name tags must feature the theme of your event. Here, you must use the same graphics, symbols, and color to combine everything. If you lack a structured theme, make sure you pull inspiration from your venue or city.


      You can use your tags vertically or horizontally. Most people prefer horizontal orientation because it gives them much space to write last and first names on the same level. However, the vertical orientation looks clean and streamlined. And if you happen to use plastic holders, design towards the opening direction.

      Free name tag templates

      Several created designs can perfectly fit your name tag and badge. This makes you worry less concerning setting up your template.

      Step 5- Decide on what content you should include

      During the registration process, you might have collected a lot of information concerning your guests, and deciding what details your name tag should have can be challenging. Here are several name tag text options you can consider:

      • Ice breakers
      • Event schedule and dates
      • Industry or company name
      • Registration type (speaker, exhibitor, attendee)
      • Event or conference name
      • First and last name

      Step 6- Format the name badges and tags

      It is not easy to enter each attendee’s name and details on the name tag. To avoid much stress, make sure you print the design and allow everyone to handwrite their name. On the other hand, you might try using the mail merge to auto-fill names, speeding up the entire process. Most data processing programs feature mail merge. It gets information from the data list and inserts it into your design or document.

      Suppose you use Microsoft Word to design your name tag. You must go through MS Word mail merge instructions. However, utilize the mail merge feature situated in the Maestro Label Designer for excellent results. The Maestro Label Designer is software for online design, and it is meant for OnlineLabels.com customers. It has templates for each label size and configuration. Additionally, it offers you a few tutorials, award-winning customer service, and compatible tools.

      Step 7- Get ready for final minute sign-ups

      Below are a few methods that will make your event commence well:

      • Print blanks- After finishing the names you have, it is easy to run off some additional blank sheets. This will enable all your guests to have name tag templates that are branded. They will only need to handwrite their names.
      • Bring the printer- Suppose you have a conducive space and setup. You can implement on-the-spot printing. Furthermore, many inkjet printers are lightweight and small. With Maestro Label Designer, you can comfortably print a single label for your events.
      • Grab blanks- Ideally, it is good to carry your leftover sheets. This will enable you to keep your labels protected and ensure everyone gets a badge or name tag.

      Step 8- Set up the registration table

      When planning and setting up an event, keep your badges and name tags organized for your event to run smoothly and faster. Adhesive name tag sheets are a popular option because they allow you to arrange your name tag alphabetically and are managed by a team member. It usually speeds up the entire process and keeps your name tags alphabetical stack. For instance, A- H makes pile one, while I- R makes pile two.

      When refilling name badges or cardstocks, you will save your guests time if the sheets are separated and you put inserts into the protective sleeve prior. After that, arrange them on the table in alphabetical order and allow the attendees to get their badges.


      Name tags usually help build corporate identity and enhance communication among employees and clients. In addition, this helps in creating accountability. Therefore, the detailed post above will guide you to successfully make your name tag + badge template. It will also help you run your event faster and smoothly in the coming future.

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